Clacton Hockey Club
AGM Minutes 20/06/13
Held at Pitches Pavilion Clubhouse
Meeting opened at 7.30pm
Present: Jim Bush, Mike Key, Nick Key, Sheila Key, Jamie Roberts, Carl Parkes, Adam Smith, Colin Steele, Steve Nippress, Louise Nippress, Rob Warwick, Steve Hawes, Kieron Parkes, Helen Keeble
Apologies: Steve Key, Mick Hook, Colin Hook, Dennis Donovan, Joe Bowman
Minutes of AGM 2012 – The minutes were distributed, read and agreed.
There were no matters arising from the previous minutes.
Proposed – Jim Bush, Seconded – Carl Parkes.
Chairman’s Report – It has been a good season again. The 1st team held up and remained positive despite not many wins throughout the season. Well done to Carl for keeping them motivated and keeping to the tradition of the Club which is to enjoy the game of hockey.The 2nd team finished in fourth place this season, so well done.I am sad to be leaving this year but intend to support the Club whenever I am around the area. Also I intend to visit to watch the games after I return from my travels.
Secretary’s Report – The website is still running well and is well used. Would it be possible to have some photos of the Clubhouse from Helen to put on the site?
Treasurer’s Report – The accounts are looking healthy as at the end of this season. The addition of the match fees from the 2nd team has been a major benefit and the biggest change from the previous season.
Unfortunately we still face some of the same issues – unpaid subs, however these are still in the process of being recovered. A big thank you to Mike and Carl for collecting the money regularly.With this in mind, we should be able to support Summer Hockey this year if required. We have no news about any reduction to the pitch fees even though it would appear there have been some in the grass pitch fees. Mike to follow this up with the Leisure Centre. However on a positive note there has been no news of an increase either.
1st XI Captain’s Report – The team finished the season with 7 points. We had expected a hard season but were competitive in all our games. The performances were good by the team. It was good to see the return of some old faces. The commitment and character of the Club was evident – Matt Blake, Trevor Sumption, Frank Sanderson, Ryan Nippress and Rob Lukey all turning out to assist at the last minute, enjoying the game at Bluehearts with only 9 men to start, ending in a 2 – 0 loss for us. Having Steve Hawes at Right Back and Den Donovan at Left Back has proved to be an experience. Also Tom Sinclair has been a massive asset in the second half of the season.It has been a good opportunity for some of the other players, Rob Warwick, Kieron Parkes and Nikhil Patel in particular, to experience hockey at this higher level.Carl is happy to welcome back any previous players who may now be available after finishing University.
2nd XI Captain’s Report – It has been an excellent season. I have enjoyed being back as Captain.
The youngsters have been a great asset this season. Unfortunately after Christmas the results dropped off, however we finished in a respectable 4th place. Thanks to Adam for playing and coaching this season and also to the seniors who helped out. The loss of some players to the 1st team was not detrimental but ensured that the others stepped up to fill the places.Recent activity in the League means that we have actually been promoted for next season. This will be good for the Club as it means there are only two leagues between the teams. The youngsters will be ready for this change, so to hold our own next season will be something to look forward to.
Social Secretary’s Report – The two meals this season went well and were enjoyed by all those who attended. A big thank you to Helen and her team for the excellent food and service. We had between 25 and 30 for each event but unfortunately it is the same people who attend every time. Many thanks to them. It would be good to see some other club members at the social events. Next season I will attempt to organise events well in advance in order to maximise the numbers attending. Raising money for the Club has proved difficult for the reasons above. I shall leave the Football Cards behind the bar at the Clubhouse so that whichever team is at Home they will be able to sell the teams to anyone present.Any suggestions for socials please e-mail or phone me and I will follow them up.
Election of Officers
PositionOutgoingIncoming
PresidentTony BlakeTony Blake
ChairmanJim BushSteve Hawes
Hon. SecretaryDennis Donovan Dennis Donovan
Hon. TreasurerJamie RobertsAdam Smith
Fixture SecretaryNick KeyNick Key
Social SecretarySheila KeySheila Key
1st XI CaptainCarl ParkesCarl Parkes
2nd XI CaptainMike KeyMike Key
Welfare OfficerMike KeySheila Key
The positions of 1st and 2nd XI Vice Captains to be decided by Captains before the beginning of the new season.
Any Other Business -
Mike let the Club know that there has been notification to tell us that all Team Captains, Welfare Officer and Coaches need to have a current CRB.
Subs/ Match Fees –The Treasurer’s opinion is that they do not need to be increased as they should cover the annual costs.
Adam Smith brought up that in general conversation with Club members the consensus is that the weekly Match Fees are too high. Also in comparison to other clubs our Annual Subs are very high.
Helen suggested that we approach Pierre Oxley regarding availability of grants.
Sponsorship from outside companies was discussed and the possibility of offering advertising on the outside of the Clubhouse.
It was suggested that we have a big push on Social events this next season to be able to raise money for the Club. A programme of 4 events, booked in with the Clubhouse at the start of the season, promoted on website, to encourage Club members to attend with friends, with the idea that if we can raise money from them the Subs could reduce the following season. Any surplus monies at the end of the year to go into following year’s funds – to be discussed at a later date.
A reduction in next year’s Annual Subs for Seniors to £150.00 – Proposed by Carl Parkes
Seconded by Steve Hawes
A reduction in the weekly Match Fees for Juniors to £5.00 – Proposed by Steve Hawes
Seconded by Rob Warwick
Both proposals agreed by all.It was reiterated that a main principle of the Club is not to turn anyone away for the lack of Match Fees, using the Captain’s discretion. Everyone agreed that this should continue.
Training– Adam Smith – It has been very difficult this season. The beginning was good but after Christmas only 2 – 3 1st team players attended. This made it difficult to plan sessions and a lot had to be done on spec. He found this disillusioning. He commended the commitment of the 2nd team players who attended regularly.He suggested that there be a change of emphasis for next season to suit the needs of the 2nd team and the younger players. He is happy to take this on and use the support of the 1st team to help with this.
The Training Night to remain on a Thursday, 8pm – 9pm.
Junior Hockey – Anyone from the age of 11/12 years is welcome at the Thursday training sessions. They are protected throughout the session from some of the more exuberant play by the seniors.
Jim Bush thanked everyone as outgoing Chairman.
Meeting closed 9.30pm