St. Mark Lutheran Church + Lacey, WA
Position Title: Office Administrator
Approved: _____Date: ______Pay Range: Based on Experience and as approved by Council
Definition: As the primary contact person for St. Mark, the Office Administrator is the friendly “face” of our congregation offering hospitality to those who enter our building. S/He serves as an aide to the pastors in the carrying out of their pastoral leadership and duties. S/He uses her/his personal gifts and technical skills for the benefit of the church. The Office Administrator will be a cooperative team member willing to work in partnership with the staff and others who share the work environment. Due to the nature of this ministry, there may be extended periods of working alone. A background check is required.
Reports to: Pastors
Supervises: Custodians and Nursery Attendant
Coordinates: Volunteers
Typical Work Hours: Monday – Thursday, 9:00am – 5:00pm
Minimum Qualifications:
High School graduate or GED
Minimum three years experience as a Secretary/Administrative Assistant
Excellent people and communication skills
Strong computer skills and working knowledge of MS Office Suite and Google products
Proficient in the use, operation, and maintenance of standard office equipment
Efficient organizational and time management skills
Competent command of English composition and punctuation
Demonstrate a high level of confidentiality, trust, and friendliness
Willingness to learn new skills as needed
Able to work independently as well as take direction
Responsibilities/Essential Functions:
Daily
Answer phone, take messages for pastors and staff
Sort, file, and distribute mail
Respond to phone and email messages
Weekly
Generate weekly bulletins including announcements
Send weekly congregational email announcements
Receive, write, and distribute prayer requests
Direct daily activities of custodial staff and nursery attendant
Prepare Pastor’s Text Study lessons and set up coffee cart before and then clean off cart after the meeting
Email Scripture Readings and Prayers of the People to the volunteer lectors and liturgists
Send out to Homebound members the HomeTouch page and Sunday bulletin
Check supply of welcome cards and giving envelopes in the pews
Return name tags to hangers
Water plants
Schedule and post weekly coffee host announcement
Contribute to the St. Mark webpage
Monthly
Collect and prepare articles for the monthly congregational newsletter
Recruit and coordinate volunteer help as needed (bulletins, worship assistants, and other office projects)
Provide administrative support to Church Council, committees,and ministries of the congregation as requested
On Going
Maintain Membership Book/log recording new members, baptisms, marriages, deaths, and transfers in/out
Coordinate building events and schedule rooms
Keep church database up to date (mailing list, membership, etc.)
Keep church calendar current
Monitor office equipment and request maintenance as required
Organize and order office supplies
Maintain petty cash with records and receipts
Maintain a list of building keys/person possessing
Maintain and update church Facebook page
Manage St. Mark Neighbor Fund
Manage facilities and facility use
Semi-Annual
Help get necessary materials (postcards, sign-in sheets ) ready for congregation meetings in June and November
Yearly
Coordinate, gather information, and prepare the Annual Report(s)
As Needed/Required
Type letters and schedules for pastors and staff
Prepare certificates of transfer in/out and notify churches as needed
Publish membership directory
Coordinate, type, prepare mailing labels and distribute church mailings
Maintain supply of Baptism, Marriage, and Funeral booklets and forms
Order holiday supplies (palms, candles, etc.)
Maintain list of contributors to Christmas and Easter Memorial flowers
Coordinate facility repairs and replacements
Maintain the phone system and train new users
Other duties as assigned
Performance review: An annual performance evaluation will be conducted by the end of the church program year (final week of June) by the pastors.
Benefits: As stated in the St. Mark Lutheran Church Personnel Policy
Resumes and inquiries may be addressed to:
St. Mark Lutheran Church
2109 College Street + Lacey, WA 98503
360-491-2052
Updated 11/18/2017