Ratified Student Group Affiliation Targets
Student Group Name:
Completed by (Name and committee position):
To remain affiliated with the Students’ Union, you must as a minimum be a ratified student group. This report must be submitted to the SU no later than Monday 24th October, and all other relevant deadlines must also be met.
Section 1: Ratified
You must complete all of the following to be confirmed as a ratified student group. Please ensure you are answering Yes to all of the checklist items and evidence provided, and note any further details, e.g. dates of upcoming events; information on meetings etc.
Please also provide any additional evidence, e.g. a print screen of the group’s website page advertising an event.
Please provide a summary of your key events so far this year and any objectives achieved, including any events you have planned to run later in the academic year:
Please complete the final three columns of the table below:
Activity / Notes/Conditions / Group evidence / Checklist (Yes/No) / Further details (up to 200 words) / Evidence provided (Yes/No)Submit all relevant documents to the SU by the relevant deadline. Full details of these deadlines can be found here. / The key deadlines in 2016 are 14th March 16, to submit all new committee information by;
30th May 16, for important documents such as MRA and budget to be submitted
24th October for Membership Record and Semester 1 SAS Report / Submission of documents to SU
Ensuring all elections are democratic, that CIP process is completed in the allotted timeframe, and handover documents submitted to UA / Either hold the elections online through UA or a platform of your choice, offline we suggest holding it at your Annual General Meeting (AGM) / Elections held online, minutes from AGM, handover documents provided on time
Participated in all mandatory student group training / President/Captain, Treasurer and Secretary must complete training set out by UA at agreed date / Meeting training deadlines
Updated information on your SU sub-site / The group sub-site should be updated to include new committee and group details, membership types etc. / Print screen of website
Holds group meetings at least once every 4 weeks / Minutes should be kept of these / Table indicating frequency, times, location and topic covered
Hold or have planned a ‘small’ event that relates directly to the group’s objectives and aims / Must be advertised on the SU website or group Facebook page / Print screen of website / Event notification
Hold or have planned a non-alcohol centred event to welcome new students / Event should not include alcohol, must be advertised on the website or group Facebook page / Print screen of website / Event notification
Ensuring all mandatory paperwork is completed in full and is up-to-date / This includes: event notification forms, master risk assessment, inventory, and storage, committee details. / Meeting deadlines set by UA
1 group representative to attend Student group assembly / Assemblies will be held at least once per term / Signing assembly register
Student group providing training for members that is either skills based/or results in a recognised qualification / Group submitting CIP plan and demonstrating training of new committees over handover. Union Activities informed of any additional training for members / Training sessions submitted through event notification form
Please submit this form electronically and also attach any relevant evidence when you submit this (e.g. print screen of website, links to website/Facebook page):