MAPS 2016 ConferencePlanning Executive CommitteeMinutes

June 21, 2016 1:00-2:30 PM

John Murphy Conference Room

Agenda Item / Action
  1. Welcome and review of minutes from May 17 Executive Conference Planning Committee
/ Attendees: Peggy Westby, Rachel Jokela, Cindy Morris, Melissa Jones
Staff: Kathy Welte, Betsy Currie
  1. Discuss brochure content for meeting breakout sessions and closing session by Barbara Balik
/ The group reviewed the session descriptions and agenda for the conference brochure. Highlights included:
  • New description for diagnostic error general and breakout sessions and for the general session: Sharing our Stories led by Andrew Olson, MD.
  • Linda Shell’s location should be Eden Prairie
  • #13 breakout session speaker will be Stacie Urbanick, the director of nursing from Essentia- St. Mary’s Oak Crossing in Detroit Lakes
  • Reviewed the closing keynote session description draft from Barbara Balik. Changed the word “leaders” to “team members. Kathy has a call scheduled with Barbara and will remind her that the conference will include attendees from all care settings and that everyone is a leader, even those without a title.
  • There are 31 total speakers including all of the general sessions.

  1. Sponsor discussion
/ The group reviewed the current status and discussed other opportunities. Goal is an additional $8,000.
  • MDH has budgeted for Gold sponsorship and will know by mid-July if approved.
  • Fairview name change may be finalized by July. The new name will be M Health.
  • Cindy will try again with long term care options
  • Kathy has asked MN Nurse Anesthetists and is waiting to hear back from them.
  • Melissa will ask at CentraCare.

  1. Start identifying session moderators, what process do we want to use?
/ Peggy has started a spreadsheet to track moderators and coordinators. We should identify people in mid-September. Planning committee members and Board members typically fill these roles. Some selections may be made after people register to take advantage of where people already planned to be. Each session needs two volunteers: one for the room and one for the speaker and introductions.
  • Melissa volunteered to introduce Corey Martin and Rachel to introduce Joy Plamann.
  • Kathy will send a copy of the session description to members of the Conference Planning Committee to let them know that we will be soliciting volunteers for each session in September.

  1. Review Conference brochure information
/
  • The group added and refined a new bullet for a fifth objective: “Explore opportunities to improve engagement between patients, residents, families and providers for safe care everywhere.”
  • Early Bird deadline before September 11. Most people did the Early Bird in 2014.
  • The group reviewed the registration fees and decided to increase the day of registration fee to $500.
  • Volunteers who staff each breakout room and introduce the sessions will not receive a complimentary registration for the conference.

  1. Adjourn
/ The group decided to cancel the next meetingonTuesday, July 19, 2016. Next meeting will be August 16 from 1-2:30.

Meeting materials:

  • Minutes from May 17 executive conference planning committee
  • Registration fee schedule from the March executive conference planning committee
  • Sponsorship information for 2016
  • Current brochure content document