BOROUGH OF WOODCLIFFLAKE
MAYOR AND COUNCIL AGENDA
June 1, 2009
8:00 p.m.
CALL TO ORDER.
This meeting, in accordance with the Open Public Meetings Law, P. L. l975, C. 23l, was announced at the Reorganization Meeting held on January 5, 2009in the MunicipalBuilding. Notice of this meeting has been posted, and two newspapers, The Record and The Ridgewood News, have been notified.
ROLL CALL.
Mayor LaPaglia was present. Councilmembers Bader, Camella, Glaser, Hoffman, Howley and Rosenblatt were present. Attorney Madaio, Administrator Sandve, and Borough Clerk Sciara were also present.
PLEDGE OF ALLEGIANCE.
All present recited the Pledge of Allegiance led by Mayor LaPaglia.
APPOINTMENT.
(Mayor) I appoint Jeffrey N. Schecter of 11 Shield Drive, Woodcliff Lake, NJ as a member to the Woodcliff Lake Junior Fire Deparment,
RESOLVED, that this appointment is confirmed.
ROLL CALL:
Introduce:Mr. Camella
Second:Mr. Bader
Ayes:Mr. Bader, Mr. Camella, Mr. Glaser, Mr. Hoffman, Mrs. Howley,
Mr. Rosenblatt
Nays:None
Abstain:None
Absent:None
AWARD OF SCHOLARSHIPS BY THE VOLUNTEER FIRE DEPARTMENT.
Chief Rob Kuehlke, Deputy Chief Jared Shapiro and Captain Frank Meredith awarded the Volunteer Fire Department Scholarships for the year 2009 to the following students. These scholarships are made possible by the businesses in towns, the annual golf outing and the annual resident fund raiser.
Christian Mautz – University of New Haven
Paige Willock – SavannahCollege of Art Design
Victoria Haskins – MaristCollege
Colleen Brennan – JamesMadisonUniversity
Taylor Trumbetti – FelicianCollege
David Nathin – WashingtonUniversity ofSt. Louis
APPROVAL OF MINUTES.
RESOLVED, that the Minutes of a Mayor and Council Meeting on May 4, 2009 copies of which have been received by all Councilpersons, are hereby approved as amended.
These minutes were previously held for corrections. Mr. Glaser asked to review the tape from this meeting. Borough Clerk Sciara advised him that there is a problem with the audio portion of the recording system. A copy of meeting audio has been sent to the software vendor and Dart Computer is working on the problem. Mr. Glaser stated that he would vote for the Minutes with prejudice.
ROLL CALL:
Introduce:Mrs. Howley
Second:Mr. Camella
Ayes:Mr. Bader, Mr. Camella, Mr. Glaser, Mr. Hoffman, Mrs. Howley,
Mr. Rosenblatt
Nays:None
Abstain:None
Absent:None
RESOLVED, that the Minutes of a Mayor and Council Meeting on May 18, 2009 copies of which have been received by all Councilpersons, are hereby approved as amended.
ROLL CALL:
Introduce:Mrs. Howley
Second:Mr. Bader
Ayes:Mr. Bader, Mr. Glaser, Mr. Hoffman, Mrs. Howley,Mr. Rosenblatt
Nays:None
Abstain:None
Absent:None
Not eligible:Mr. Camella
RESOLVED, that the Minutes of an Executive Closed Session of the Mayor and Council Meeting on May 18, 2009 copies of which have been received by all Councilpersons, are hereby approved as presented.
ROLL CALL:
Introduce:Mr. Bader
Second:Mr. Glaser
Ayes:Mr. Bader, Mr. Glaser, Mr. Hoffman, Mrs. Howley,Mr. Rosenblatt
Nays:None
Abstain:None
Absent:None
Not eligible:Mr. Camella
ENGINEER’S REPORT
Tax Map Update
This project is complete.
Intersection Improvements at Woodcliff Avenue and Werimus Road
Intersection Improvements at Kinderkamack Road and Prospect Avenue
Boswell McClave Engineering met with the Mayor, Council President and Borough Administrator onApril 28, 2009 to perform a site inspection and to discuss the concept plan that was prepared by their firm. Boswell McClave has incorporated comments that were provided by the attendees at this meeting into the drawings. Boswell McClave Engineering transmitted the drawing to John Pavlovich (Borough’s Traffic Consultant) of Jacobs Engineering for review/comment. They have received and reviewed Mr. Pavlovich’s comments and do not take exception to any comments. Boswell Engineering is in the process of scheduling a meeting with BergenCounty to review these concepts plans.
Mr. Bader commented that the Council had previously stated that they would like to see the conceptual plans before the County gets too far into the project. Mr. Sachs stated that he would send a copy of the plans to Administrator Sandve. Mayor LaPaglia stated that both intersections are County roads. The Mayor stressed that the County will design their intersection with or without the Borough’s approval. Mr. Rosenblatt stated that DPW/roads are his only committee assignments. He feels the Mayor has excluded him, the department liaison, from the intersection improvement study results. Mayor LaPaglia stated that the committee consists of members who were on the previous Tri-Boro Traffic Study Committee before Mr. Rosenblatt was re-elected. Mayor LaPaglia appointed Mr. Rosenblatt to the Tri-Boro Traffic Study Committee.
Shaw Road Water Main Improvements Project
This project is substantially complete. Boswell McClave Engineering is awaiting the contractor to advise us as to when he anticipates returning to the site to infrared the trench in Werimus Road.
Construction Inspection Services for the Installation of Detectable Warning Surfaces on ADA Ramps on Broadway
This project is complete. Boswell McClave Engineering has submitted the required inspection certification to BergenCounty to allow them to reimburse the monetary outlay by the Borough of $3,000.00 in order for the work to be performed.
2009 Municipal Road Resurfacing Program Construction Inspection Services
This contract entails the paving of Brookview Drive from Werimus Lane north to supplement the 2009 NJDOT Local Aid project being performed by others. Colonial Court, London Court and the commuter parking lot at the ApostolicChurch will also be paved.
2010 NJDOT Application for Highview Avenue
Boswell MClave Engineering is in the process of preparing the 2010 NJDOT Local Aid Application for Highview Avenue from Broadway to Kinderkamack Road. This application isdue in NJDOT’s offices on or before June 12, 2009.
Striping of Parking Areas at the WoodcliffLake Train Station
Boswell McClave Engineering has met in the field with Ed Barboni to mark-out the individual spaces for the actual striping work to be done at the Woodcliff Lake Train Station.
ADMINISTRATOR’ REPORT
Pascack Paving Project - Mr. Sachs reported on this topic during his Engineer’s Report.
Report on Administrator’s Goals and Objective Tasks
Administrator Sandve reported that the Borough recently held a Bond Sale. Two bids were received, from UBS Financial Services, Inc. and Robert W. Baird, Co., Inc. The lowest bid was 2.462%.
Administrator Sandve reported that there is a new procedure for time recording. All employees will sign in, sign out/in for lunch, and sign out for the evening.
The Intern from Stevens Institute has been working very well at Borough Hall. A meeting with the GIS software vendor will be held later this week.
MAYOR’S REPORT
The Mayor’s Association recently met with Congressman Scott Garrett to discuss proposals being made on the FAA matter. Due to the significant turnover in the administration in Washington, the FAA is being asked to revisit their recommendation and it seems the FAA will be open to this suggestion. The implementation has been slowed down substantially.
All ten towns in the PascackValley have been lobbying for the reopening of the PascackValleyHospital by Hackensack University Medical Center North (HUMCN). Commissioner Heather Howard and her staff will be present at a meeting on June 8, 2009 beginning at 4:30 p.m. at the Westwood Jr/Sr High School Campbell Auditorium. HUMCN will be providing transportation to those in need.
OLD BUSINESS
Mr. Bader requested that the Mayor and Council send a letter to the sponsoring committee of the bill supporting that no elected officials receive Borough paid benefits. Mayor LaPaglia stated that this has never been an issue in WoodcliffLake but supports a letter being sent.
NEW BUSINESS
PUBLIC FORUM.
Motion to open the meeting to the public was made by Mr. Camella, second by Mr. Hoffman and approved unanimously by voice call vote.
Josephine Higgins, 10 Pond Road thanked Mayor LaPaglia for appointing her to the HUMCN committee. Mrs. Higgins stated that she was asked to speak at the hearing on Monday night also. Mrs. Higgins invited the Mayor and Council to the Senior Picnic to be held at the TiceSeniorCenteron June 25, 2009. Mrs. Higgins reported that the sound system at the TiceSeniorCenter is almost complete.
Bob Nathin, 17 Hunger Ridge asked if anything was being done about the flights coming and going from TeterboroAirport. Mayor LaPaglia stated that the Teterboro issue is a different study.
Mike Fells, 82 Werimus Road asked if the DPW could clean Werimus Road again.
CONSENT AGENDA DISCUSSION.
CONSENT AGENDA VOTE.
Motion to approve Consent Agenda Items 1-9 minus 8 was made by Mr. Bader, second by Mrs. Howley.
ROLL CALL:
Introduce:Mr. Bader
Second:Mrs. Howley
Ayes:Mr. Bader, Mr. Camella, Mr. Glaser, Mr. Hoffman, Mrs. Howley,
Mr. Rosenblatt
Nays:None
Abstain:None
Absent:None
Mr. Rosenblatt asked for clarification on Consent Agenda #8. Mr. Rosenblatt wanted to be sure that before any personnel policy change the entire Council, not just the Personnel Committee was privy to the change.
Motion to approve Consent Agenda #8 was made by Mr. Rosenblatt, second by Mrs. Howley.
ROLL CALL:
Introduce:Mr. Rosenblatt
Second:Mrs. Howley
Ayes:Mr. Bader, Mr. Camella, Mr. Glaser, Mr. Hoffman, Mrs. Howley,
Mr. Rosenblatt
Nays:None
Abstain:None
Absent:None
ADJOURNMENT.
Motion to adjourn was made by Mr. Bader, second by Mr. Glaser and approved unanimously by voice call vote. The time is 9:07 p.m.
Respectfully submitted,
______
Lori Sciara, RMC
Borough Clerk
Payroll.(Consent Agenda – 1)
RESOLVED, that the following Payroll Disbursements made by the
Treasurer since the last meeting are proper and hereby are ratified and
approved:
Payroll released $201,800.31
CLAIMS AND BILLS.
Authority to Pay Claims.(Consent Agenda - 2)
RESOLVED, that the following current claims against the Borough for
materials and services have been considered and are proper and hereby are
approved for payment:
Current Fund$ 908,247.88
Capital$ 311,469.89
Trust Other$ 2,853.50
Trust Escrow$ 2,227.71
Resolution Authorizing Raffle License for the Ramsey Public Education Foundation (Consent Agenda - 3)
WHEREAS, application has been made by the Ramsey Public Education Foundation , NJ, for one (1) on-premise gift basket raffle and (1) off-premise 50/50 raffle, (1) on October 22, 2009 to be held at the Woodcliff Lake Hilton, Woodcliff Lake, New Jersey; and
WHEREAS, said application has been submitted to the WoodcliffLake Police Department for investigation and have been found to be in good order;
NOW, THEREFORE, BE IT RESOLVED, that the application of the Ramsey Public Education Foundation, NJ is approved and the Borough Clerk is hereby authorized to issue Raffle License(s) No. 09-380 and 09-381.
Resolution Authorizing Peddler’s License to Shaker Matar(Consent Agenda - 4)
WHEREAS,Shaker Matar has applied for a Peddler’s License to the Borough Clerk’s office; and
WHEREAS, the Police Department has stated that there is no reason to deny this applicant a license; and
WHEREAS, the applicant has been approved by the Police Department and the Borough Clerk’s office to sell ice cream from his vehicle within the Borough of Woodcliff Lake.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Woodcliff Lake authorize the Borough Clerk to issue a peddlar’s license to Shaker Matar.
RESOLUTION AUTHORIZING A REFUND OF OVERPAYMENT OF TAXES
(Consent Agenda - 5)
WHEREAS. The property tax on the following parcel were overpaid by property owners,
WHEREAS, this has resulted in the overpayment of property tax on this parcel by $3213.34 and,
WHEREAS, the owners of the property listed have requested a refund of overpayment,
NOW, THEREFORE, BE IT RESOLVED, BY THE Mayor and Council of the Borough of Woodcliff Lake, that the CFO be authorized to refund the overpayment of $3213.34 to the owner listed below:
B/LOWNERAMT.REASON
101/1 Rodriguez Robert & Yunaima $ 3213.34 DUPLICATE PAYMENT
PAYMENT MAILED TO:
Rodriguez Robert & Yunaima
12 Elaine Court
Woodcliff Lake, NJ 07677
Bader Camella Glaser Hoffman Howley Rosenblatt LaPaglia
Authorizing Mayor to Sign Interlocal Services Agreement for Hills/Valley Coalition
(Consent Agenda – 6)
WHEREAS, the Hills/Valley Coalition provides programs to the students and their families of the PVRHS district that help create safe and substance-free environments in our community; and
WHEREAS, the Borough of Hillsdale, the Borough of Montvale and the Borough of Woodcliff Lake and the Township of River Vale have each agreed to contribute $2,500.00 per annum to help fund this organization; and
WHEREAS, the Township of River Vale has agreed to act as the lead agency for the Hills/Valley coalition as employer of Jacqueline Murphy, a part-time consultant (the “Consultant”); and
WHEREAS,the Consultant will assist the Hills/Valley Coalition and all of our PVRHS town alliances in grant writing and prevention activities.
NOW, THEREFORE. BE IT RESOLVED, for the mutual promises and covenants contained herein the parties hereto agree as follows:
- The Township of River Vale, as lead agency to the Hills/Valley Coalition shall
employ Jacqueline Murphy as the part-time coalition consultant (the “Consultant). The Consultant will assist the Hills/Valley Coalition and all four PVRHS town alliances in grant writing and prevention activities.
- The Consultant will work approximately 15 hours per week and be paid $18.00 an hour. The Consultant will be expected to work approximately 37 weeks a year.
- Each of the Boroughs of Hillsdale, Montvale, WoodcliffLake, and the Township of River Vale (the “Municipal Partners’) shall contribute $2,500 per annum to fund the salary of Consultant or his or her replacement.
- The Consultant will submit his or her hours of employment to the Township of River Vale’s Business Administrator on a monthly basis and the Township of River Vale shall pay the Consultant in accordance with its payroll practices.
- The Municipal Partners agree to fund their respective $2,500 contribution to the Township of River Vale, as lead agency by not later than August 1, 2009.
- This Agreement will become effective upon full execution by the parties and shall be in effect for one (1) year from the effective date.
- This Agreement may only be modified by an instrument in writing signed by all parties to this Agreement.
- No waiver by any party of any term or condition of this Agreement shall be deemed or construed to constitute a waiver of any other term or condition or any subsequent breach, whether of the same or a different provision of this Agreement. No party may waive any of its rights or any obligations of the other party or any provision of this Agreement except by an instrument in writing signed by the other parties.
- If any of the provisions contained in this Agreement are held to be illegal, invalid, or unenforceable, the remaining provisions shall remain in full force and effect.
Resolution Authorizing Release of Escrow Balance (Consent Agenda – 7)
WHEREAS, A request has been made for the release of the escrow balances with respect to the following in the Borough of Woodcliff Lake:
Pascack Hills Properties
9 David Lane
Escrow release
$1,000.00
John C. Tonelli
10 London Ct
Escrow release
$2,638.00
Met Homes
Escrow Releases
Bonnie Lane $19,708.87
Bonnabell $334.46
Tamarack Dr $12,994.90
Werimus $996.90
Pascack Hills Properties
9 David Lane
Road Opening
$200.00
Fendian
7 Reeds Lane
Escrow Release
$61.58
Rebori
25 Pinecrest
Road Opening
$200.00
WHEREAS, the Borough Construction Official has confirmed that all is satisfactory and has recommended that the escrow balances be released;
NOW, THEREFORE, BE IT RESOLVED, that in accordance with the recommendation of the above, the Mayor and Council does hereby authorize the release of the escrow balances in the amount of $38,134.71 in connection with the aforementioned.
RESOLUTION AUTHORIZING REVISION TO THE PERSONNEL POLICY MANUALTO ALLOW FOR EMPLOYEE CONTRIBUTION TO HEALTH BENEFITS
(Consent Agenda – 8)
WHEREAS, The Borough reserves the right to add a new policy, change, revise, eliminate, or deviate on a case-by-case basis from any of the policies and/or benefits described herein, subject to the requirements of collective negotiation agreements and/or state and federal laws or regulations; and
WHEREAS, the Mayor and Council of the Borough of Woodcliff Lake have agreed to the following revisions to the Personnel Manual
Employee Contribution to Health Benefits
Resolution Authorizing 2009 Pool Membership Rates (Consent Agenda – 9)
WHEREAS, the Finance Committee has established and recommends the following rates be accepted for 2009 Pool Membership:
See attached memorandum from Borough Administrator
NOW, THEREFORE, BE IT RESOLVED, that the Finance Committee has recommended the aforementioned rates and the Mayor and Council authorize the same.
Executive Closed Session
June 1, 2009
Attorney Madaio asked the Council if they wished to move forward with the declaration of taking on the Freedman Property. It was the unanimous consensus of the Mayor and Council to have Attorney Madaio proceed with the declaration of taking on this property. This process should take approximately 6 weeks. Most council lmembers agreed that the house should be torn down as soon as possible.
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