Version 003 –dated 1 July 20111

Standing Offer Arrangement – Invitation to Offer

Table of Contents

SECTION 1 – INVITATION TO OFFER DETAILS

SECTION 2 – STANDING OFFER ARRANGEMENT – CONDITIONS OF OFFER

2.1STANDING OFFER ARRANGEMENT – CONDITIONS OF OFFER

2.2ADDITIONAL STANDING OFFER ARRANGEMENT - CONDITIONS OF OFFER

SECTION 3 – SPECIFICATIONS

3.1PURPOSE

3.2OBJECTIVES/SCOPE

3.3BACKGROUND

3.4REQUIREMENTS

SECTION 4 – OFFER EVALUATION PROCESS & CRITERIA

4.1EVALUATION PROCESS

4.2EVALUATION CRITERIA

4.3RESPONSE FORMS

SECTION 5 – STANDING OFFER ARRANGEMENT CONDITIONS

5.1STANDING OFFER ARRANGEMENT CONDITIONS

5.2ADDITIONAL STANDING OFFER ARRANGEMENT CONDITIONS

5.3CONDITIONS OF CONTRACT

5.4ADDITIONAL CONDITIONS OF CONTRACT

SECTION 6 – RESPONSE FORMS

Response Form 6.1 – Offeror Authorisation and Certification

Response Form 6.2 – Proposed Goods and/or Services and Pricing

Response Form 6.3 – Proposed Additional Provisions

Response Form 6.4 – Schedules of Standing Offer Arrangement

SCHEDULE 1 - ARRANGEMENT DETAILS

SCHEDULE 2 – GOODS AND/OR SERVICES AND PRICING

SCHEDULE 3 – ADDITIONAL PROVISIONS

SCHEDULE A - ORDER

Response Form 6.5 – Existing Arrangements with Queensland Government or other Entities

Response Form 6.6 – Declaration of Interest and Possible Influences

Response Form 6.7 – Statement of Competitive Neutrality

Response Form 6.8 – Check-List

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Standing Offer Arrangement – Invitation to Offer

SECTION 1 – INVITATION TO OFFER DETAILS

Offers are invited by the State of Queensland (acting through the <insert name of department/agency>) in relation to Invitation to Offer No. <insert Invitation No.> for the establishment of a Standing Offer Arrangement for the provision of<insert brief description of Invitation> as specified in the Invitation to Offer document.

Offers are to be submitted on the basis that they conform with the following:

  • Section 2 -Standing Offer Arrangement – Conditionsof Offer;
  • Section 3 - Specifications; and
  • Section 5 -Standing Offer Arrangement Conditions.

Unless the context otherwise required or the contrary intention appears, terms defined in the Standing Offer Arrangement -Conditions of Offer Version 003 – dated 1 July 2011 have the same meaning when used in the Invitation.

Item 1Principal (clause 1.1 of Standing Offer Arrangement – Conditions of Offer):

State of Queensland (acting through)<insert name of Government department, agency or shared service provider>

OR

<insert name of other entity, if not the State of Queensland

ACN:<insert Principal’s ABN>

Item 2Closing Date (clauses 1.1, and 8.5 of Standing Offer Arrangement – Conditions of Offer):

<insert the time and date by which Offers must be received> (Queensland time)

Item 3Eligible Customer (clauses 1.1 and 25 of Standing Offer Arrangement – Conditionsof Offer):

The State of Queensland and all the entities referred to in clause 25 of the Standing Offer Arrangement – Conditions of Offer are Eligible Customers.

Excluded Entities:<if applicable, insert name (s) of any entities that are excluded from being Eligible Customers, otherwise insert ‘not applicable’>

Item 4Contact Officer (clause 1.1 of Standing Offer Arrangement – Conditionsof Offer):

The Principal’s Contact Officer for the Invitation:

Name:<insert name of Contact Officer>

Position Title:<insert position title of Contact Officer>

Agency:<insert name of Principal

Email:<insert email address of Contact Officer>

Item 5Confidential Information (clauses 1.1 and 12 of Standing Offer Arrangement – Conditionsof Offer):

<Principal to specify if any parts or information contained within the Invitation are confidential>

<If “YES”, specify the areas which will be confidential>

<If “NO”, specify “Not Applicable”>

Item 6Offer Validity Period (clause 3 of Standing Offer Arrangement – Conditionsof Offer)

Offers must remain valid for a minimum period of <insert number of days> days after the Closing Date.

Item 7Lodgement of Offer (clause 8.1 of Standing Offer Arrangement – Conditionsof Offer) [HARD COPY OFFER ONLY]:

Offers submitted in response to the Invitation will be accepted by the Principal via Hard Copy:

YesNo

If YES:Offerors are required to submit oneoriginal and <insert number of copies required> of their Offer.

The following information MUST be identified on the front of the sealed envelope:

<insert details>

and addressed to:

<insert postal address>

OR

If delivered by hand/courier ONLY:

<insert physical address>

<if applicable, insert packaging requirements>

If NO:please refer to item 8 or 9 of Section 1, as applicable.

Item 8Lodgement of Offer (clause 8.2 of Standing Offer Arrangement – Conditions of Offer) [ELECTRONIC OFFER ONLY]:

Offers submitted in response to the Invitation will be accepted by the Principal via the Queensland Government e-Tendering website:

YesNo

If YES:Offers must be in the following software package: <insert software package by which the Response Forms are to be submitted>. Failure to comply with this requirement may result in a non-conforming Offer.

When downloading the Invitation and/or submitting an Offer, Offerors must use the Queensland Government e-Tendering website: .

Offerors responding to a public Invitation must log in using their email address and system password, before uploading their Offer.

OR

Offerors responding to a select Invitation must first enter the Invitation access password provided by the Contact Officer then log in using the email address and system password, before uploading their Offer.

If NO:Please refer to item 7 or 9 of Section 1, as applicable.

Item 9Lodgement of Offer (clause 8.7 of Standing Offer Arrangement – Conditions of Offer)[EMAIL AND/OR FACSIMILE]:

Offers submitted in response to the Invitation will be accepted by the Principal via email and/or facsimile, as indicated below:

YesNo

If YES:Offers are to be emailed to <insert email address>,or

Offers are to be faxed to <insert facsimile number>.

If NO:Please refer to item 7 or 8 of Section 1, as applicable.

Item 10Lodgement of Offer (clause 8.8 of Standing Offer Arrangement – Conditions of Offer):

The Principal will return documents to the Offerors who submitted a response to the Invitation:

YesNo

Item 11Opening of Offers (clause 19 of Standing Offer Arrangement – Conditionsof Offer):

Offers will be opened publicly:

YesNo

If YES:Offers will be publicly opened on the Closing Date at:

<specify the location where Offerors can attend this opening>

Item 12Right to Information and Disclosure (clause 33.7 of Standing Offer Arrangement – Conditions of Offer):

The Principal’s RTI Unit details are as follows:

RTI Co-ordinator:<insert name of RTI co-ordinator>

Principal:<insert name of Principal>

Address:<insert Principal’s postal address>

Email:<insert RTI co-ordinator’s email address>

Information regarding Right to Information can be found via. Right toInformation applications can be made on-line via.

Item 13Proposed Timeframe:

The anticipated timeframes for the Invitation are:

Release to Market:<insert date>

Industry briefing:<insert date>

Cut-off for acceptance of information/clarification questions:<insert date>

Closure of Invitation:<insert date>

Commence evaluation process:<insert date>

Post-offer negotiations:<insert date>

Award Arrangement:<insert date>

Arrangement commencement date:<insert date>

Arrangement completion date:<insert date>

The Principal reserves the right to alter the above dates throughout the Invitation Process should the need arise.

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Standing Offer Arrangement – Invitation to Offer

SECTION 2 – STANDING OFFER ARRANGEMENT – CONDITIONS OF OFFER

2.1STANDING OFFER ARRANGEMENT – CONDITIONSOF OFFER

2.1.1The Standing Offer Arrangement - Conditions of Offer Version 003 - dated 1 July2011 along with any additional standing offer arrangement – conditionsof offer as detailed in clause 2.2, will govern the Invitation Process.

2.1.2The Standing Offer Arrangement – Conditionsof Offer Version 003 - dated 1 July 2011can be located from the Queensland Government Chief Procurement Office website: under ‘Government terms and conditions’ or via emailing the Contact Officer.

2.1.3The Principal reserves the right to issue amended Standing Offer Arrangement – Conditionsof Offer during the Invitation Process.

2.1.4It is the responsibility of the Offeror to familiarise itself with the contents of the Standing Offer Arrangement – Conditionsof Offer and Standing Offer Arrangement Conditions.

2.2ADDITIONAL STANDING OFFER ARRANGEMENT - CONDITIONS OF OFFER

2.2.1<insert any additional Standing Offer Arrangement – Conditions of Offer which are relevant to the Invitation>

2.2.2<insert any additional Standing Offer Arrangement – Conditions of Offer which are relevant to the Invitation>

2.2.3<insert any additional Standing Offer Arrangement – Conditions of Offer which are relevant to the Invitation>

2.2.4<insert any additional Standing Offer Arrangement – Conditions of Offer which are relevant to the Invitation>

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Standing Offer Arrangement – Invitation to Offer

SECTION 3 – SPECIFICATIONS

3.1PURPOSE

<Number all paragraphs>

3.2OBJECTIVES/SCOPE

<Number all paragraphs>

3.3BACKGROUND

<Number all paragraphs>

3.4REQUIREMENTS

<Number all paragraphs>

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Standing Offer Arrangement – Invitation to Offer

SECTION 4 – OFFER EVALUATION PROCESS & CRITERIA

4.1EVALUATION PROCESS

4.1.1The Offer evaluation process will involve an assessment of Offers received against the criteria listed below. The Principal reserves the right to short-list Offers during the evaluation process using the evaluation criteria contained below. The evaluation process may also involve discussions with Offerors, reference, financial and corporate checks, a demonstration from short-listed Offerors and site visit assessment.

4.2EVALUATION CRITERIA

4.2.1Offers received will be evaluated against the following criteria and weightings (if indicated). The weightings ascribed to each criterion will be applied consistently to Offers.

  • <insert evaluation criteria>
  • <insert evaluation criteria>
  • <insert evaluation criteria>
  • <insert evaluation criteria>
  • RESPONSE FORMS
  • The Response Forms as contained within Section 6 have been included to allow Offerors to respond to the Invitation. It is a requirement of the Invitation that each Response Form be completed for each Offer submitted. Responses are limited to a maximum of <insert no. of pages>pages per Response Form. Offerors must ensure that the font, questions, numbering and headings of each Response Form are not altered in any way, unless consent has been granted by the Principal. Offerors who fail to comply with any of the above requirements may be considered to have submitted a non-conforming Offer.

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Standing Offer Arrangement – Invitation to Offer

SECTION 5 – STANDING OFFER ARRANGEMENT CONDITIONS

5.1STANDING OFFER ARRANGEMENT CONDITIONS

5.1.1The terms and conditions in the Standing Offer Arrangement Conditions Version 003 - dated 1 July2011 along with any additional standing offer arrangement conditions as detailed in clause 5.2, will govern any Arrangement established as a result of the Invitation Process, unless otherwise specified in Schedule 3.

5.1.2The Standing Offer Arrangement Conditions Version 003 - dated 1 July 2011 can be located from the Queensland Government Chief Procurement Office website: under ‘Government terms and conditions’ or via emailing the Contact Officer.

5.1.3The Principal reserves the right to issue amended Standing Offer Arrangement Conditions prior to entering into an Arrangement with the Successful Offeror, as and when required.

5.2ADDITIONAL STANDING OFFER ARRANGEMENT CONDITIONS

5.2.1<insert any additional Standing Offer Arrangement Conditions of Contract which are relevant to the proposed Arrangement>

5.2.2<insert any additional Standing Offer Arrangement Conditions of Contract which are relevant to the proposed Arrangement>

5.2.3<insert any additional Standing Offer Arrangement Conditions of Contract which are relevant to the proposed Arrangement>

5.2.4<insert any additional Standing Offer Arrangement Conditions of Contract which are relevant to the proposed Arrangement>

5.3CONDITIONS OF CONTRACT

5.3.1The terms and conditions of the Conditions of Contract contained in Division B of the Standing Offer Arrangement Conditions Version 003 – dated 1 July 2011, along with any additional conditions of contract as detailed in clause 5.4 will govern any Contracts established as a result of the Arrangement, unless otherwise specified in Schedule 3.

5.3.2The Conditions of Contract within Division B of the Standing Offer Arrangement Conditions Version 003 – dated 1 July 2011 can be located from the Queensland Government Chief Procurement Office website: under ‘Government terms and conditions’ or via emailing the Contact Officer.

5.3.3The Principal reserves the right to issue amended Conditions of Contract prior to entering into the Arrangement, as and when required.

5.4ADDITIONAL CONDITIONS OF CONTRACT

5.4.1<insert any additional Conditions of Contract which are relevant to a proposed Contract>

5.4.2<insert any additional Conditions of Contract which are relevant to a proposed Contract>

5.4.3<insert any additional Conditions of Contract which are relevant to a proposed Contract>

5.4.4<insert any additional Conditions of Contract which are relevant to a proposed Contract>

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Standing Offer Arrangement – Invitation to Offer

SECTION 6 – RESPONSE FORMS

NOTE TO OFFEROR:The Offeror must complete ALL of the following Response Forms as part of its Offer in accordance with clauses 2.2 and 4.1 of Standing Offer Arrangement - Conditions of Offer.

Response Form 6.1 – Offeror Authorisation and Certification

Information Required / Details
Please specify the legal entity type of the Offeror: / Individual Company
Partnership Overseas Incorporated Company
Trust Other – please specify
Please specify the legal name of the Offeror:
  • if Offeror is an individual - specify the full name (including given names and surname) and address of each individual;
  • if Offeror is a partnership - specify the full name and address of each partner;
  • if Offeror is a company – specify the full company name;
  • if Offeror is a trust - specify either:
  • the legal name and address of each trustee authorised to make the Offer on behalf of the trust; and
  • the name of the trust.
/ <insert legal name of Offeror>
Offeror’s Australian Company Number (ACN) (if applicable): / ACN:<insert ACN>
Offeror’s active Australian Business Number (ABN): / ABN:<insert ABN>
OR
if no ABN – have you submitted a ‘Statement by a supplier – Reason for not quoting an Australian Business Number (ABN) to an enterprise’ form?
YesNo
Offeror’s registered Business Name (BN) (if applicable): / <insert registered Business Name
Is the Offeror registered for GST? / YesNo
State or Territory in which Business / Corporation / Individual is registered: / <insert State or Territory>
Name of Holding Company / Corporate Group (if applicable): / < insert name of Holding Company or Corporate Group>
Business Profile
As part of the Offer process, each Offeror must include a copy of their Business Profile.
  • Does your Offer include your Business Profile?
/
YesNo

Response Form 6.1 – Offeror Authorisation and Certification (con’t)

Offeror’s Postal Address: / <insert Offeror’s postal address>
Offeror’s Street Address (registered office address of the Offeror): / <insert address>
Contact Name: / <insert name of contact person>
Contact Phone: / <insert Offeror’s phone number>
Contact E-mail: / <insert Offeror’s email address>
Contact Facsimile: / <insert Offeror’s facsimile number>
Is it proposed to sub-contract any part of the Goods and/or Services?
If “YES”, please specify full name and address of each sub-contractor and their relevant experience and expertise in relation to the offered Goods and/or Services: / YesNo
<if “YES”, please specify full name and address of each sub-contractor and their relevant experience and expertise in relation to the offered Goods and/or Services>
Are Notices relating to a potential Contract to be directed to the above Contact Name and details?
If ‘NO”, please insert alternative details: / YesNo
<if “NO”, please insert alternative details>
Is there any part of the Offer of concern to the Offeror, if released under the Right to Information Act 2009 (Qld)?
If “YES”, please specify the component of your Offer and which of the following categories it relates to:
Note: This information is being sought for the purposes of applying any relevant exemptions that might be available under the Right to Information Act 2009 (Qld). However, the Principal can give no guarantee to the Offeror that the information will be protected from disclosure under the Right to Information Act 2009 (Qld). / YesNo
<if “YES”, please specify the component of your Offer>
Please specify which of the following categories is applicable to the above component:
Trade Secret
Commercial value
Results of research
Confidential nature

Response Form 6.1 – Offeror Authorisation and Certification (con’t)

Authorisation, Certification and Execution by an Offeror (company)
The Director and Director/Secretary named below certify that in submitting the Offer on behalf of the Offeror:
(a)they have read, understood and complied with the requirements of the Invitation;
(b)the enclosed Response Forms are a true and accurate account of their Offer; and
(c)they have provided details of any proposed Additional Provisions in Response Form 6.3.
Signed for and on behalf of:
<insert Offeror’s name>
<insert Offeror’s ABN>
<insert Offeror’s ACN>
in accordance with s.127 of the Corporations Act 2001 (Cth)
this <insert date>day of <insert month>, <insert year>
by
<insert full name of Directors>
<insert full name of Director/Secretary> / ))))))))))))) / Signature of Director
Signature of Director/Secretary

Where an attorney executes the Offer on behalf of an Offeror, the form of execution must indicate the source of this authority and a certified copy provided to the Principal.

OR

Authorisation, Certification and Execution by an Offeror (individual or partnership(*)(+))
I, the Offeror/authorised signatory named below, certify that in submitting the Offer:
(a)I have read, understood and complied with the requirements of the Invitation;
(b)the enclosed Response Forms are a true and accurate account of my Offer;
(c)I have provided details of any proposed Additional Provisions in Response Form 6.3; and
(d)I am duly authorised to execute this Offer on behalf of the Offeror.
Signed for and on behalf of:
<insert Offeror’s name>
<insert Offeror’s ABN>
this <insert date> day of <insert month>, <insert year>
by
<insert full name of Offeror/authorised signatory>
in the presence of
<insert full name of witness> / )))))))))))) / Signature of Offeror/authorised signatory
Signature of witness

Where an attorney executes the Offer on behalf of an Offeror, the form of execution must indicate the source of this authority and a certified copy provided to the Principal.

Privacy Statement - The Principal is collecting Personal Information from the Offeror for the purpose of administering the Invitation Process, Arrangement and any Contract. This Personal Information may be shared with Queensland Government departments or agencies, Queensland Government Bodies, Non-Government Organisations and/or Commonwealth, States or Territories for the purpose of administering the Invitation Process, Arrangement and any Contract or made publicly available in accordance with the requirements of the State Procurement Policy. Personal Information will not be otherwise disclosed to any other third party without consent of the Offeror, except where authorised or required by law.