GRANTS

Job Aid


NUMBERING CONVENTION

/
SAMAS / 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9
Account Number / 1 / 2 / 1 / 3 / 1 / 2 / 7 / L / 0
Org Code / Campus (0 - Tampa, …)
Activity Type (L - Research, K - Training, …)
Sequence Number
Department (Two digits for College, two digits for Dept)
FAST / 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8
Award ID / 1 / 2 / 1 / 3 / 0 / 1 / 2 / 7
Award Sequence Number
Primary Department (first four characters of PS DEPTID)
FAST / 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10
Project ID / 1 / 2 / 1 / 3 / 0 / 1 / 2 / 7 / 0 / 0
Project Sequence Number
Award Sequence Number
Primary Department (first four characters of PS DEPTID)

GRANT BUDGET LEVELS

RARELY USED / STATE & LOCAL GOV'T GRANTS / ALL FEDERAL GRANTS / SOME FEDERAL & SPONSOR-SPECIFIC GRANTS
Level 1 / Level 3 / Level 4 / Level 5
81000 / Total Grant Budget / 82000 / Salary / 83000 / Salary~AP, FAC, USPF / 50000-50200 / Salary~AP, FAC, USPF
82100 / Wages / 83100 / Wages~All Other / 50300-50400 / Wages~All Other
82150 / Fringe / 83150 / Fringe / 50750-50910 / Fringe
82200 / Foreign Travel / 83200 / Foreign Travel / 60600 / Foreign Travel
82300 / Food / 83300 / Food / 59000-59050 / Food
82400 / Expense / 83400 / Expense~All Other / 51000-56900 / Expense~All Other
82500 / SubContracts / 83410 / Expense~Domestic Travel / 60000-60300 / Expense~Domestic Travel
82600 / Tuition / 83420 / Expense~CAS Exceptions / 53000-53900 / Expense~CAS Exceptions
82700 / Participant Costs / 83500 / Sub-Contracts>25K / 51800 / Sub-Contracts>25K
82900 / Non-Grant Expense / 83550 / Sub-Contracts<25K / 51900 / Sub-Contracts<25K
82800 / Equipment / 83600 / Tuition / 64000-64400 / Tuition
83700 / Participant Costs / 51125 / Participant Costs
82950 / F&A~Indirect / 83900 / Non-Grant Expense / 52500-69810 / Non-Grant Expense
83800 / Equipment / 18900-18920 / Equipment
83850 / Equipment~Computing/CAS / 18905 / Equipment~Computing/CAS
83860 / Equipment~Research/CAS / 18910 / Equipment~Research/CAS
83950 / F&A~Indirect / 51990-51995 / F&A~Indirect
1) / All Budget Category numbers (Org Codes) have an "8" Prefix / DO NOT USE
2) / The Level that is applied to a Grant defines how expenses will / "Non-Grant" Expense is
be budget-checked. These levels tie to the Budget Translate / included in the Budget Tree
Tree and are entered in Commitment Control. / & includes account numbers
3) / Level 5 is the highest level of control and is defined / for depreciation, cost-of-
at the expense account line number, rather than a / goods sold, etc..
Budget Category.
4) / Level 2 is held open for conversion from SAMAS
Org Codes to PeopleSoft

ABBREVIATED CHART OF ACCOUNTS: QUICK REFERENCES

SetID / Account / Effective Date / Status / Description / Short Description
USFSI / 42000 / 4/28/2003 / A / GRANT REVENUE / GNT REVENU
USFSI / 42010 / 4/28/2003 / A / GRANT CUSTODIAL CONTRIBUTIONS / GNT CUSTOD
USFSI / 42020 / 4/28/2003 / A / GRANT SCHOLARSHIP / GNT SCHOLA
USFSI / 42030 / 4/28/2003 / A / GRANT REFUNDS / GNT REFUND
USFSI / 42040 / 4/28/2003 / A / GRANT OVERHEAD REBATE / GNT OH REB
USFSI / 12100 / 4/28/2003 / A / CONTRACTS & GRANTS RECEIVABLE / AR C&G
USFSI / 12160 / 4/28/2003 / A / UNBILLED ACCTS RECEIVABLE / UNBILL A/R
USFSI / 50000 / 4/28/2003 / A / SALARY TEACHING & RESEARCH / SAL T&R
USFSI / 50005 / 4/28/2003 / A / SALARY TEACHING & RESEARCH PT / SAL T&R PT
USFSI / 50100 / 4/28/2003 / A / SALARY ADMIN & PROFESSIONAL / SAL A&P
USFSI / 50200 / 4/28/2003 / A / SALARY USPS / SAL USPS
USFSI / 50300 / 4/28/2003 / A / OPS GRADUATE ASSISTANTS / OPS GRAD
USFSI / 50310 / 4/28/2003 / A / OPS UNDERGRAD ASSISTANTS / OPS UNDERG
USFSI / 50320 / 4/28/2003 / A / OPS TEACHING ASSISTANTS / OPS TEACHG
USFSI / 50330 / 4/28/2003 / A / OPS RESEARCH ASSISTANTS / OPS RESEAR
USFSI / 50350 / 4/28/2003 / A / OPS ADJUNCT FACULTY / OPS ADJUNC
USFSI / 50400 / 4/28/2003 / A / OPS EMPLOYEES / OPS
USFSI / 50750 / 4/28/2003 / A / BENEFIT EMPLOYEE / BEN EMPLOY
USFSI / 50780 / 4/28/2003 / A / BENEFIT COMPENSATED ABSENCES / BEN ABSENC
USFSI / 50800 / 4/28/2003 / A / BENEFIT OTHER COMPENSATION / BEN OTRCMP
USFSI / 50810 / 4/28/2003 / A / BENEFIT MOVING EXPENSES / BEN MOVING
USFSI / 50900 / 4/28/2003 / A / BENEFIT OTHER EMPLOYEE COSTS / BEN OTRCST
USFSI / 50910 / 4/28/2003 / A / BENEFIT UNIFORMS & LAUNDRY / BEN UNIFRM
USFSI / 51000 / 4/28/2003 / A / SERVICE ACCOUNTING / SVC ACCTG
USFSI / 51010 / 4/28/2003 / A / SERVICE ARCHITECT / SVC ARCHIT
USFSI / 51020 / 4/28/2003 / A / SERVICE BANKING / SVC BANKNG
USFSI / 51030 / 4/28/2003 / A / SERVICE COLLECTION AGENCY / SVC COLLEC
USFSI / 51040 / 4/28/2003 / A / SERVICE CONSULTING / SVC CONSUL
SetID / Account / Effective Date / Status / Description / Short Description
USFSI / 51050 / 4/28/2003 / A / SERVICE EDUCATIONAL & TRAINING / SVC EDUC
USFSI / 51060 / 4/28/2003 / A / SERVICE ENGINEERING / SVC ENGIN
USFSI / 51070 / 4/28/2003 / A / SERVICE ENTERTAINMENT / SVC ENTERT
USFSI / 51080 / 4/28/2003 / A / SERVICE INFO TECH & COMPUTER / SVC IT
USFSI / 51090 / 4/28/2003 / A / SERVICE INVESTIGATIONAL / SVC INVSTG
USFSI / 51095 / 4/28/2003 / A / SERVICE LANDSCAPING / SVC LANDSC
USFSI / 51100 / 4/28/2003 / A / SERVICE LEGAL / SVC LEGAL
USFSI / 51110 / 4/28/2003 / A / SERVICE MEDICAL / SVC MEDIC
USFSI / 51115 / 4/28/2003 / A / SERVICE OTHER / SVC OTHER
USFSI / 51120 / 4/28/2003 / A / SERVICE LABORATORY & RESEARCH / SVC RESRCH
USFSI / 51125 / 4/28/2003 / A / SERVICE PARTICIPANT COSTS / SVC PARTIC
USFSI / 51130 / 4/28/2003 / A / SERVICE TEMPORARY & EMPLOYMENT / SVC EMPLOY
USFSI / 51800 / 4/28/2003 / A / GRANTS SUBCONTRACT GT >25K / GRT SUB>25
USFSI / 51900 / 4/28/2003 / A / GRANTS SUBCONTRACT LT < 25K / GRT SUB<25
USFSI / 51990 / 4/28/2003 / A / GRANTS F & A CALCULATION / GRNT F&A
USFSI / 51995 / 4/28/2003 / A / GRANTS F & A CALC OFFSET / GRT FA OFF
USFSI / 52000 / 4/28/2003 / A / TELEPHONE BASE CHARGES / TEL BASE
USFSI / 52010 / 4/28/2003 / A / TELEPHONE LONG DISTANCE / TEL LD
USFSI / 52020 / 4/28/2003 / A / TELEPHONE EQUIPMT/SUPPLY <1000 / TEL EQUIP
USFSI / 52030 / 4/28/2003 / A / TELEPHONE CELLULAR & PAGERS / TEL CELL
USFSI / 52040 / 4/28/2003 / A / TELEPHONE INSTALLATION / TEL INSTAL
USFSI / 52050 / 4/28/2003 / A / TELEPHONE DATA COMMUNICATIONS / TEL DATA
USFSI / 52300 / 4/28/2003 / A / POSTAGE / POSTAGE
USFSI / 52310 / 4/28/2003 / A / DELIVERY SERVICES / DELIVERY
USFSI / 52320 / 4/28/2003 / A / FREIGHT & SHIPPING / FREIGHT
USFSI / 53000 / 4/28/2003 / A / SUPPLY/EQUIP GENERAL OFFICE / SUP OFFICE
USFSI / 53100 / 4/28/2003 / A / SUPPLY/EQUIP IT/COMPUTER / SUP COMPUT
USFSI / 53200 / 4/28/2003 / A / SUPPLY/EQUIP AV & ELECTRONIC / SUP AV
USFSI / 53300 / 4/28/2003 / A / SUPPLY/EQUIP BLDG/FACILITIES / SUP BUILDG
USFSI / 53310 / 4/28/2003 / A / SUPPLY/EQUIP LANDSCAPING / SUP LANDSC
SetID / Account / Effective Date / Status / Description / Short Description
USFSI / 53500 / 4/28/2003 / A / SUPPLY/EQUIP EDUC & TRAINING / SUP EDUCAT
USFSI / 53600 / 4/28/2003 / A / SUPPLY/EQUIP LAB & RESEARCH / SUP LAB
USFSI / 53610 / 4/28/2003 / A / SUPPLY/EQUIP ANIMAL & AGRICULT / SUP ANIMAL
USFSI / 53700 / 4/28/2003 / A / SUPPLY/EQUIP MEDICAL / SUP MEDICA
USFSI / 53710 / 4/28/2003 / A / SUPPLY/EQUIP IN PATIENT / SUP IN PAT
USFSI / 53720 / 4/28/2003 / A / SUPPLY/EQUIP OUT PATIENT / SUP OUT PA
USFSI / 53800 / 4/28/2003 / A / SUPPLY/EQUIP TRANSPORTATION / SUP TRNSPT
USFSI / 53900 / 4/28/2003 / A / SUPPLY/EQUIP OTHER / SUP OTHER
USFSI / 54000 / 4/28/2003 / A / REPAIR & MAINT FURN/EQUIPMENT / REP EQUIP
USFSI / 54100 / 4/28/2003 / A / REPAIR & MAINT COMPUTER & IT / REP COMPUT
USFSI / 54300 / 4/28/2003 / A / REPAIR & MAINT BLDG/FACILITIES / REP BUILDG
USFSI / 54800 / 4/28/2003 / A / REPAIR & MAINT TRANSPORTATION / REP TRANSP
USFSI / 54900 / 4/28/2003 / A / REPAIR & MAINT OTHER / REP OTHER
USFSI / 54950 / 4/28/2003 / A / MINOR RENOVATIONS / MINOR RENO
USFSI / 56000 / 4/28/2003 / A / RENTAL FURNITURE & EQUIPMENT / RENT F&E
USFSI / 56100 / 4/28/2003 / A / RENTAL LABORATORY & RESEARCH / RENT RESEA
USFSI / 56110 / 4/28/2003 / A / RENTAL RESEARCH VESSEL / RENT SHIP
USFSI / 56500 / 4/28/2003 / A / RENTAL SPACE & FACILITIES / RENT SPACE
USFSI / 56600 / 4/28/2003 / A / RENTAL HOUSING / DORM / RENT HOUSG
USFSI / 56900 / 4/28/2003 / A / RENTAL OTHER / RENT OTHER
USFSI / 59000 / 4/28/2003 / A / FOOD & BEVERAGE / FOOD & BEV
USFSI / 59010 / 4/28/2003 / A / FOOD CATERING & BANQUETS / FOOD CATER
USFSI / 59020 / 4/28/2003 / A / FOOD MEALS FOR PARTICIPANTS / FOOD PARTI
USFSI / 59050 / 4/28/2003 / A / FOOD SERVICE CONTRACTS / FOOD SVC
USFSI / 60000 / 4/28/2003 / A / TRAVEL IN STATE / TRAV INSTA
USFSI / 60300 / 4/28/2003 / A / TRAVEL OUT OF STATE / TRAV OUTST
USFSI / 60600 / 4/28/2003 / A / TRAVEL FOREIGN / TRAV FOREI
USFSI / 61000 / 4/28/2003 / A / PRINTING/REPRODUCTION SERVICES / PRINT/REPR
USFSI / 61500 / 4/28/2003 / A / ADVERTISING PROMOTIONAL / ADV PROMO
USFSI / 61550 / 4/28/2003 / A / ADVERTISING EMPLOYMENT & LEGAL / ADV EMPL
USFSI / 62000 / 4/28/2003 / A / REGISTRATION/CONFERENCE FEES / REGI/CONF
SetID / Account / Effective Date / Status / Description / Short Description
USFSI / 62200 / 4/28/2003 / A / SUBSCRIPTIONS & PERIODICALS / SUBSCRIPTN
USFSI / 62300 / 4/28/2003 / A / PROFESSIONAL PUBLICATION COSTS / PROF PUBLI
USFSI / 64000 / 4/28/2003 / A / FIN AID SCHOLARSHIPS / SCHOLARSHI
USFSI / 64300 / 4/28/2003 / A / FIN AID FELLOWSHIPS / FELLOWSHIP
USFSI / 64400 / 4/28/2003 / A / FIN AID STIPENDS / STIPENDS
USFSI / 64900 / 4/28/2003 / A / OTHER OPERATING EXPENSES / OTH OP EXP
1) / "Service" is the designation for outside services-consultants
SetID / Account / Effective Date / Status / Description / Short Description
USFSI / 20000 / 4/28/2003 / A / RESTR SPONSORED RES FEDERAL / RESTR FED / Restricted Sponsored Research Funds-Federal Contract
USFSI / 20500 / 4/28/2003 / A / RESTR PROG GEN INC FEDERAL / REST PGIFED / Restricted Program-Generated Income-Federal Contract
USFSI / 21000 / 4/28/2003 / A / RESTR SPONSORED RES STATEL/LOC / RESTR STAT / Restricted Sponsored Research Funds-State/Local Contract
USFSI / 21500 / 4/28/2003 / A / RESTR PROG GEN INC STATE/LOC / RST PGISTA / Restricted Program-Generated Income-State/Local Contract
USFSI / 22000 / 4/28/2003 / A / RESTR SPONSORED RES PRIVATE / RESTR PRIV / Restricted Sponsored Research Funds-Private Contract
USFSI / 22500 / 4/28/2003 / A / RESTR PROG GEN INC PRIVATE / PST PGIPRI / Restricted Program-Generated Income-Private Contract
1) / All Grant-related funds are Restricted Use.

USEFUL AREAS TO FIND INFORMATION

Listing of Awards

The Award Inventory will give you a listing of all the Awards with the Contract Number, Sponsor, Reference Award Number and Project PI on the tab. The tab will give you the Contract Number, Type, Amount, Begin Date, End Date and Status. This information may be reviewed by scrolling through all of the Award Inventory or you can narrow your selection by selecting a Sponsor or a PI.

NAVIGATION: GRANTS > REVIEW > AWARD INVENTORY > SEARCH

Listing of Proposals

The Proposal Inventory automatically pulls all of the Proposals in inventory. The information given at the tab is the Proposal ID, Version ID, Sponsor, Project PI, Type, Description, Begin Date, End Date, Status and Due Date. Selecting a Sponsor or a PI may narrow this information down.

NAVIGATION: GRANTS > REVIEW > PROPOSAL INVENTORY

Available Budget Balance

The Project Variance Report will give you the Account, Account Description, Budget, Actuals, Encumbered and Pre Encumbered amounts at the tab. The Lookup Analysis Group choices are Cost Sharing or Non Cost Sharing. If you need to look up your budget balance available go to the tab. This tab will show you the Account, Total Amount, Uncommitted Balance and the Uncommitted Percentage.

NAVIGATION: GRANTS > REVIEW > PROJECT VARIANCE > SEARCH
Award Information

Once you have chosen the Award you wish to review, you will be on the tab. Here you can review the Award PI, Proposal Number, Award Dates, Customer, Award Type, Purpose, Status, and Comments. At this tab you can go to the Award Modification link and the View Contract link.