End of the Year Board Meeting

END OF THE YEAR BOARD MEETING

OF THE BOARD OF EDUCATION

MCINTOSH SCHOOL DISTRICT

Wednesday, June 27, 2012 @ 8:00pm MT

Board President, William Chase, called the meeting of the Board of Education at 8:03 pm MT, for the McIntosh School District #15-1, McIntosh, South Dakota to order with the following members present: Chris Bailey, William Chase, Sandy Baumberger, and Marcia Schell. Also present: Superintendent –Dick Schaffan,Apprentice Business Manager-Kathy Sieck-Chase. Visitors present:Joe Mollman and John Powell.

All motions carried unanimously unless otherwise stated.

President Chase asked for additions to the agenda.

The following additions were made:

4 a. Updates

5 a. Executive Session SDCL 1-25-2-1

9c. Architect

Action #11-12-118

Motion bySandy Baumberger, second by Chris Bailey,to approve agenda with above additions.

Consolidated Application for FY 2013 has been approved.

Letter from Senator Johnson was read concerning Impact Aid.

The McIntosh School Special Education passed their audit with a perfect score.

Action#11-12-119

Motion by Chris Bailey,second byMarcia Schell,to approve Regular Minutes for June 6, 2012.

Action #11-12-120

Motion by Chris Bailey, second byMarcia Schell,to approve Trust & Agency/Impact Aid/Pension/Capital Project Financial Reports for EOY June 2012, which is attached and made part of these minutes as Attachment “A”.

At 8:10 pm MT Bids for Propane Tank were open and read by the President. The following bids were received by the McIntosh School District;

1) Eagle Welding & Petroleum Equipment for a used 18,000 gallon tank for $146,170.00

2) LPG & NH3 Supply, Inc. for a used 18,000 gallon tank for $109,745.00

3) Wesmor-CHS Propane Equipment for new 18,000 gallon tank for $159,756.00.

All three bids included installation and NFPA code compliance.

Landon Arnold entered the meeting at 8:27 pm MT.

Action#11-12-121

At 8:40 pm MT; motion by Chris Bailey to enter into Executive Session per SDCL 1-23-2-1, to discuss Propane tank bids. Second by Landon Arnold.

Declared out of executive session, by President, William Chase 9:44 pm MT

Alan Hoff entered the meeting at 9:45 pm MT

Action #11-12-122

Motion by Chris Bailey to accept the bid from LPG & NH3 for $109,745.00 with a completion date of July 31, 2012 to be added to the contract. Second by Landon Arnold.

Action #11-12-123

Motion by Chris Bailey, to approve additional extra-curricular for Eddie Beer-Assistant & JH Boys Basket Ball and Kristie Baumeister- JH Volleyball. Second by Sandy Baumberger.

Action #11-12-124

Motion by Chris Bailey, Second by Landon Arnold to approve payroll/bills for EOY June 2012, made by part of these minutes as attachment “B”.

Action #11-12-125

Motion by Chris Bailey, second by Landon Arnold, to approve the contract with Harmon Law Office.

Action #11-12-126

Motion by Chris Bailey to transfer $185,000.00 from the Long Fund-City of McIntosh into Capitol Project Fund. Second by Sandy Baumberger.

Alan Hoff updated the Board on the Boiler project and Air Conditioner Project.

Alan Hoff and Dick Schaffan informed the Board about the walk through with Architect, Dean Marski.

Meeting adjourned at 10:23 pm MT.

Next meeting July 19, 2012 at 8:00 pm MT.

______William Chase – School Board President

______Kathy Sieck-Chase–Apprentice Business Manger

Attachment “A”

TRUST & AGENCY

Beginning Balance $29,088.63

Receipts$5201.52

Expenditures($12,015.01)

End of June 2012$22,275.14

PENSION FUND

Beginning Balance $175,352.60

Revenue$900.11

End of June 2012$175,252.61

IMPACT AID

Beginning Balance$4,413,197.99

Revenue-SPED$2683.03

To SPED($2683.03)

Ending Balance$4,413,197.99

CAPTAL PROJECT-TRANSFER CITY OF MCINTOSH

Transfer FY 2011$52,146.60

Transfer FY 2012$185,132.40

Transfer June 2012$185,000.00

Total$442,279.00

ATTACHMENT “B”

PAYROLL/PAYROLL RELATED ACTIVITES

General$205,007.64

SPED$10,775.54

FOOD SERVICE$7381.30

TOTAL$223,164.48

1 / Fund: / 10 / GENERAL FUND
BRAD OLSON
PICKUP REPAIRS / 1,921.41
CENTRAL DIESEL SALES
BRAKES/SEALS / 319.66
CENTURY LINK
TELEPHONE / 455.66
CORSON SIOUX COUNTY NEWS
MINUTES/ADS / 201.67
DAKOTA SILK SCREEN
SHIRTS / 193.30
HARLOW'S BUS SALES
GLASS / 89.40
HETTINGER-MOBRIDGE CANDY
SUMMER SCHOOL SUPPLIES / 133.96
IMPREST FUND-TRUST & AGENCY,
MCINTOSH SCHOOL
MISSED EXP / 0.08
MISSED EXP / 0.08
MEALS / 36.65
I/A SUPPLIES / 852.23
FIELD TRIP / 177.40
TRAVEL AFTER SCHOOL / 2,076.75
POOL-SUMMER SCHOOL / 1,500.00
AFTER SCHOOL SUPPLIES / 3,209.38
PROF DEV / 263.09
TECHNOLOGY / 19.98
TECH TRAINING / 46.99
SUPT HOUSE / 35.79
RETIREMENT AWARDS / 430.41
SUPT TRAVEL / 1,080.15
BUS OFFICE TRAVEL / 376.44
CARPET CLEANER / 447.43
STATE TRACK-GIRLS / 1,301.68
VOLLYBALL-FLOWERS / 23.85
A/D SUPPLIES / 17.46
MDU
ELECTRICITY / 1,229.42
MCINTOSH COOP INC.
FUEL / 173.29
MENARDS
SUPPLIES / 241.76
NORTHWEST AREA SCHOOLS
BOOK / 9.50
PEARSON EDUCATION
AIMSWEB / 112.00
QLT
BOILER PHONE / 15.09
QUILL CORPORATION
SUPPLIES / 54.94
S.D. UNITED SCHOOLS ASSOCIATION
MEMBERSHIP / 500.00
SD SCHOOL SUPT. ASSOCIATION
SDSSA CONF / 25.00
SOFTWARE UNLIMITED INC
WEBINAR / 200.00
VALLEY MOTORS-DAKOTA GLASS
WINDSHEILDS / 621.35
Fund Total: / 18,393.25
1 / Fund: / 22 / SPECIAL EDUCATION FUND
NORTHWEST AREA SCHOOLS
PT / 1,280.00
TRAVEL / 450.66
SPEARFISH SCHOOL DISTRICT 40-2
O/T / 25.00
P/T / 18.75
S/T / 110.00
Fund Total: / 1,884.41
1 / Fund: / 41 / CAPITAL PROJECT FUND
JOHNSON CONTROLS, INC.
BOILER REPLACEMENT / 60,000.00
STOCK'S ELECTRIC SALES & SERVICE
A/C PROJECT / 95,000.00
Fund Total: / 155,000.00
1 / Fund: / 51 / FOOD SERVICE
FOOD SERVICE TRAINING / 13.33
Fund Total: / 13.33
TOTAL / 175,290.99