School Activity Fund

School Activity Fund

Semi-Annual Report Process for June 2014

The semi-annual report for the period ending June 30, 2014 is due on July 18, 2014.

All Schools must submit one and only one of the following Options:

Option 1: If your school has a School Activity Fund (see pages 2 through 3) or;

Option 2: If your school does not have a School Activity (see page 4) or;

Option 3: Charter Schools:

a: A Charter School may use option 1 or 2 above or

b: Submit a letter stating that the schools has an outside operator and the outside operator will fulfill this requirement by including the School Activity Funds as a separate line item in their annual audited financial statements (see page 5)

The reports that are due for the period ending June 30, 2014 are:

For Schools using Option 1

1: Listing of all authorized users

2: A June 2014 Reconciliation Report signed by the Principal (Exhibit 1)

3: A copy of the June 2014 bank statement (Exhibit 2)

For Schools using Option 2

1: Statement stating that the school receives no funds from outside sources

(Exhibit 3)

For Schools using Option 3

1: Statement stating that the school is run by an outside operator (Exhibit 4)

Training sessions are scheduled for the 2nd Friday of every month from 1:00pm to 4:00pm at PDC, you must register for the class by logging into the Baltimore City Public Schools’ "ERP Production" System https://ebs.bcps.k12.md.us/bcpss.html click on the “ERP” option, then “Professional Growth System”, “Learning”, and choosing the “Learner Home” option.

If you have any questions please call your School Network Data Specialist if they cannot answer your question email one of the following

Wayne Godfrey –

Michael Heaney –

All Schools using the SafBook software must send a listing of all authorized users.

Exhibit # 1: Reconciliation Report for June 30, 2014 – signed by Principal

Exhibit # 2 Bank Statements for June 30, 2014.

Exhibit 3:

Statement stating that the school receives no funds from sources other than Baltimore City Schools.

I, as Principal of (Principal’s name) (school name and number)

Certify that does not receive any funds from sources

(school name and number)

other than the budgeted funds from Baltimore City Public Schools. I also verify that

(School name and number)

other) at any financial institutions.

does not have any accounts (checking, savings,

signed Date (Principal)

Exhibit 4:

Statement stating that the school receives funding from an outside operator (Charter School only)

I, as Principal of

(Principal’s name) (school name and number)

Certify that has an operator other than Baltimore City

(school name and number)

Public Schools.

will include the School Activity Funds as a

(outside operator)

separate line item on the operators audited financial statement.

signed Date (Principal/operator)