CLAXTON & SAND HUTTON PARISH COUNCIL

THE BYRE, FIELD HOUSE FARM, THORNTON-LE-CLAY, YORK, YO60 7QA

TEL: 01904 468773 EMAIL:

Tuesday 19 September 2017

To all members of the Council

You are hereby summoned to attend the Parish Council Meeting of Claxton & Sand Hutton Parish Council to be held in the Village Hall, Sand Hutton on Monday 25 September 2017 at 7.30p.m. for the purpose of transacting the following business.

F.A. HillClerk to the Council

AGENDA

  1. To accept apologies for absence
  1. To record declarations of interest in items on the agenda
  1. To confirm the minutes of the meetings held on Monday 14 August 2017
  1. To discuss matters arising from previous minutes:
  2. Phone Box Refurbishment
  1. TO RECEIVE ANY MATTERS RAISED BY MEMBERS OF PUBLIC

6.To discuss, if necessary, long-standing matters:

6.1Saturday Social

6.2Communication - Village Website

6.3Highways - Speeding

6.4Extreme Weather Issues - Flooding

6.5Neighbourhood Watch

6.6War Memorial

7.To discuss, if necessary, matters raised with/by:

7.1North Yorkshire County Council

7.2Ryedale District Council

8.2.1Request for dog litter bin on bridleway near village hall

7.3North Yorkshire Police

7.4Parish Liaison Meetings

8.To report and make relevant recommendations on new planning applications:

9.To report planning decisions by Ryedale District Council:

10.To report any new correspondence received by the council:

11.To receive matters raised by members:

12.1Grass Verges – Damage/Erosion

12.To discuss matters raised by Parish Clerk/Responsible Financial Officer:

12.1Bookkeeping records for year ending 31Mar18 to date

12.2Internal Control Check(s)

12.3Internal/External Audits

12.4To report matters raised with/by Yorkshire Local Councils Association

12.4.1Internal Audit

12.4.2Standing Orders

12.4.3Financial Regulations

12.4.4Risk Management

12.4.4.1 Financial Risk Assessment

12.4.4.2 Asset Inspections

12.4.5Transparency Code Funding

12.4.6Reserves Policy

12.5To approve the following payments:

12.5.1Fiona HillClerks Salary

12.5.2Fiona HillClerks Expenses

13.To discuss/confirm the dates of the future meetings on Mondays at 7.30p.m. in the Village Hall, Sand Hutton as:

06 November 2017, 11 December 2017

29 January 2018, 05 March 2018, 09 April 2018, 14 May 2018, 25 June 2018, 06 August 2018, 10 September 2018, 22 October 2018, 03 December 2018

FERA CAR PARKING SCHEME REMINDER

If you live within the Parish and want to take advantage of FREE weekend parking at FERA visitors car park so you can catch the bus into York/the coast, please email the Parish Clerk with your name, full address and car registration number.