Classification
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Initial Business Case Template
for Capital Works Projects
<Insert Project Title
<Insert Entity Name>
This template is a general guide and can be adapted by entities as required.
Classification
Classification
Table of Contents
1.Executive Summary
2.Project
2.1Business Needs
2.2Project Scope
2.3Project Background
2.4Project Assumptions
2.5Key Project Stakeholders
3.Project Requirements
3.1Statement of Requirements
3.2Identification of Options to Meet Requirements
4.Risk Management
4.1Implementation
4.2Risk Assessment
4.3Mitigation
4.4Risk Costing (P50)
5.Cost Analysis
5.1Comparisons of Options to Meet Requirements
5.2Capital Costs
5.3Risk Allowances (Contingency)
5.4Funding Source Analysis
5.5Whole of Life Costing
5.6Cost Benefit Analysis
5.7Socio Political Economical Analysis
5.8Cash Flow Statements and Drawdown Schedule
6.Recommendation
6.1Preferred Option
6.2Project Schedule
6.3Project Delivery Strategy
6.4Proposed Governance Structure and Accountabilities
6.5Other Considerations
7.Scoping Study
7.1Development of Detailed Business Case
8.Authorisation
9.Schedule of Annexes
DraftingNote:
Thistemplate providesageneral guidefor entities. Depending on the cost and complexity of the proposed capital works, the size and detail of each Initial Business Case will differ.
InstructionstoassistyoutocompleteInitial BusinessCasearehighlightedin grey.Pleasedeletethe grey template sections anddraftingnotes priortosubmittingtheInitial BusinessCase.
- Executive Summary
The executive summary in the business case should be a detailed summary of the proposal case being put forward. Executive summary will need to include an outline of the business case, analysis of the proposal and recommended option being proposed.
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- Project
- Business Needs
Insert Business Needs as identified in your organisation.
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2.2Project Scope
Project Scope should define the project constraints and limitations at a high level.
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2.3Project Background
Project Background needs to capture the project’s history, current governance structure, prior decisions and considerations.
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2.4Project Assumptions
Key assumptions or preconditions that should be taken into account when assessing the IBC should be summarised in this section for audit and analytical purposes. Detailed calculations, reasoning and supporting documentation should be provided as attachment.
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2.5Key Project Stakeholders
Agencies tolistkeystakeholders,the possibleconcernsandproposedmitigationaction.Stakeholder ManagementPlan tobeincluded as anattachment.
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- Project Requirements
- Statement of Requirements
ProjectRequirementsshoulddefinedeliverablesoftheprojectandprovidedetails onhowthe projectwillmeettheprojectscopeandbusiness need.
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3.2Identification of Options to Meet Requirements
Earlypreliminarystudiesinto3-4preferred optionsthatshouldbeproposed forGovernmentto consider.
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- Risk Management
RiskManagement Sectioncanberepresented inatableformat. Risk ManagementPlanshouldbe included as an attachment.
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4.1Implementation
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4.2Risk Assessment
[Insert text]
4.3Mitigation
[Insert text]
4.4Risk Costing (P50)
[Insert text]
- Cost Analysis
- Comparisons of Options to Meet Requirements
[Insert text]
5.2Capital Costs
[Insert text]
5.3Risk Allowances (Contingency)
[Insert text]
5.4Funding Source Analysis
[Insert text]
5.5Whole of Life Costing
A summaryofkeyfindingsin WholeofLifeCostsfor all preferredoptions aretobeincluded inthis section. DetailedWholeofLife Costistobeincludedas an attachment.
5.6Cost Benefit Analysis
[Insert text]
5.7Socio Political Economical Analysis
[Insert text]
5.8Cash Flow Statements and Drawdown Schedule
Agencyshouldincludea highlevelCash FlowStatementandDrawdown Scheduleforall preferred options.
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- Recommendation
- Preferred Option
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6.2Project Schedule
[Insert text]
6.3Project Delivery Strategy
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6.4Proposed Governance Structure and Accountabilities
Anyproposed changes togovernanceforthe developmentofDetailed BusinessCasetobeincluded inthis section.This sectionisoptional,pleasedeleteifnotrequired.
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6.5Other Considerations
[Insert text]
- Scoping Study
- Development of Detailed Business Case
This sectionshouldprovidedetailsonhowthe SecondStageDetailed BusinessCaseistobe managed andcosts associatedwith thedevelopmentof theDetailedBusinessCase.
[Insert text]
- Authorisation
Submissionof anInitialBusinessCasefortheSecondStage approvalof anon-InfrastructureCapital Works projectshouldbeauthorisedby thesponsoringagency’sChief ExecutiveOfficer andChief Financial Officer.
Weherebyauthorisethe submissionofthis DetailedBusinessCasefor [insertprojecttitle].
Chief Executive Officer
______/_____/_____
Name (Please print)SignatureDate
Chief Financial Officer
______/_____/_____
Name (Please print)SignatureDate
- Schedule of Annexes
This sectionshouldincludeall supportingdocumentationthatwill assistFinanceinevaluatingthe policy meritof theinvestment proposal.Refer toDrafter’s Guideforchecklist.
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Classification