21st Century Maricopa
Meeting Agenda & Minutes

Meeting Name / E21 R2 – Disaster Recovery Phase II Work Team / Meeting Rules
• Start on time, end on time
• Stay on track
• Monitor your own participation
• Limit side conversations
• Respect each other’s ideas and work
• One speaker at a time – don’t interrupt
• Be an active listener
• Honor confidentiality
• Disagree and clarify when appropriate
• Be willing to invest the time for inquiry
• Consider the entire system
• Build shared meaning
• Keep an open mind
• Have deliberate patience
Meeting Date / Tuesday, June 22, 2010
Meeting Time / 11 – 12:30 pm
Meeting Location / Franklin Room, 6th Floor, Rio Salado Tower
Conference Bridge: 480-517-8900, Meeting ID#: 8689
Live Meeting Link:Click Here
Required
Attendees / Rod Marten; Bill DeHaan; Isaiah Washington; Victor Navarro; Jonathan Trottier (Project Manager)
Optional
Attendees
Work TeamSite / Click Here
21CM Website / Click Here
Email This Document To /
Meeting Agenda & Objectives
  • Status Review
  • Victor’s analysis tools findings

Meeting Notes
  • We reviewed last week’s meeting
  • Discussed the updated Charter
  • There was some concern expressed by the changes in addition to the timeline
  • We called into Info-Tech conference call Victor set up for the group
  • We were shown their Data Center Security Audit template (excel spreadsheet)
  • Business Impact Analysis
  • Weightings
  • Vulnerability Questionnaire
  • Built off of COBiT
  • Makes recommendations based on responses
  • Assigns score
  • Helps with developing priorities
  • Probability Assessment
  • Business Risk Quotient
  • Audit Results
  • Current state vs. Target State
  • Final Report
  • Gives Policy Recommendations
  • Briefly talked about other tools they have around Risk Management
  • Showed the team the Enabling Disaster Recovery Storyboard
  • Showed the team the “Fast Track” options
  • Showed the team security policy guidance templates
  • All of us can have a demo account
  • Debrief
  • Victor discussed how to engage Info-Tech
  • It has evolved over the years
  • We don’t have a common roadmap to proceed, perhaps Info-Tech could assist with that
  • Info-Tech’s services could come in handy to other teams.
  • We could do a Proof-of-Concept through our team

Next Steps
  • Victor will send Robert’s contact info to the team
  • Each member of the team should contact Robert to get a demo account of the Info-Tech site and begin taking a look at it
  • Jonathan will send out the revised and updated Charter to the team
  • Jonathan will send out Doodle requests so that we have three weeks of meeting scheduled into the future
  • We need to discuss timelines in the new charter.

Official Summary For Public Website Review
  • 20100622: The team met and discussed tools that can be used as guidance for developing processes for creating disaster recovery plans. The tools that the team looked at were created by a consulting company called Info-Tech. Info-Tech’s consulting services are already used by Victor Navarro at Chandler-Gilbert and he is happy with their services and tools. Each of the team members will receive a demo account to the Info-Tech website and begin exploring the tools there that may be used by the team.

Action Items
Who / Assignment / Comments / Due Date
Rod / Talk with Steve about adding an auditor to the team / 6/17
Rod / Create the first draft of the survey / High-level pass the team can refine. / Prior to 6/22
Victor / Look for analysis tools / DONE
Jonathan / Send out Doodle requests / 6/18
Victor / Send Robert’s contact info / 6/22
All members / Contact Robert to get a demo account / 6/24
Jonathan / Forward the charter to the team / 6/22
Issue Bin Items
Issue / Comments
Executive Summary
Clarified Recommendation
Clarified Sub Recommendation
Three Pillars Area
Strategic Directions
How does the recommendation align with the 21st Century Guiding Principles?
Review and Analysis Methodology Used
Work Team Findings/Decisions – Issues, Risks and Mitigation
Action items for Implementation of Strategy
Measurable Outcomes and Measures of Accountability and Success
Estimated Cost to Implement
Estimated Savings
Cost Impact/Budget Needs
Additional Considerations/Comments
Policy Change Required

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