Enlisted Spouses' Club Quarter Auction

Vendor Requirements

  1. Each vendor agrees to reserve the cost of their table in advance for the night of the event. At this time, the cost is $20.00 per outside vendor and $10.00 per vendor if you were a member of the ESC prior to January 14, 2014.It is a condition of your contract to fulfill each of your vendor requirements. If not complied with, you may not be asked to participate in future ESC events. You must sign this contract and send your vendor registration fee within one week of registering online at or you may be bumped from the list and your vendor spot will be offered to the next vendor.
  1. Payment is due upon registering as a vendor. Please mail a check to the name listed below. Should a vendor decide not to participate, they must give a minimum oftwo (2)weeks’ notice prior to the event in order to receive their funds back.

Please mail payment to: Kimberly Smith: 3053 Wilkinson Court Unit D, Fort Meade, MD 20755

  1. If the vendor owns an independent consultant business that is nationally recognized you will be granted approval immediately to register. Should a vendor seek interest in a table and own their own business, they must be able to provide a copy of a business license when mailing in their vendor fee and vendor agreement.

(If you are an owner who fits this category please be sure to check the correct box on the registration page. You will be contacted via e-mail for follow up and future directions if needed.)

  1. Each vendor will be required to bring a minimum of10 products to the Enlisted Spouses' Club Quarter Auction to be auctioned off throughout the night (depending on time, not all 10 items may be raffled off). More items can be brought in order to provide an array of products. It is the vendor's right at intermission ONLY that they swap out/replace/replenish their tables with additional products. The price ranges arelisted below.The bid amounts reflect an appropriate quarter value for each of the retail values and those bids are based on PER PADDLE bids. The products can be for a singleproduct at a certain retail price or several products that add up to a particular price range. Your bids could also reflect the AVERAGE retail amount on your table in order to keep your Quarter Bids the same throughout the night. It is NOT a requirement to fulfill each of the price ranges. (i.e. if all of your individual products retail for the same price range, you may have each round of bidding in the same quarter range). (The below retail prices with their equivalent bids can either be followed exactly or you have the option of placing lower quarter bids to draw more potential bidders. You may go down a retail level or two, but never up.)

$10.00 to $24.99 1 Quarter Bid

$25.00 - $49.99 2 Quarter Bid

$50.00 - $74.99 3 Quarter Bid

$75.00 and over 4 Quarter Bid

  1. Each vendor will donate one additional item for a Charity Auction Round.

(Value $20 or more) - This makes a minimum of 11 items that you will be bringing the night of the event.

  1. Each vendor is required to bring a large container (pitcher/small plastic box, etc.) in which to collect their quarters. This container should be labeled with your company's name for easy recognition for when it is your round to receive your funds. Along with 10complimentary bags/containers in which to send your products home with the winner.
  1. If different Quarter Bid amounts are on your table, you are asked to section your table off accordingly (one Quarter bids on far left, 2 Quarter Bids middle left, 3 Quarter bids middle right and 4 quarter bids far right). Each vendor will be required to have a card the night of the event with your vendor name and the bid amount for each round (rounds 1 through 10 - depending on retail prices, this can be different bid amounts or you are allowed to keep the bids of each round the same - i.e. all rounds of bidding could be for a 2 quarter bid). When patrons bid on your products during your round, the winner will be allowed to choose the item of their choice off of your table. If it is a 2 Quarter Bid round, but you have MULTIPLE sections on your table, they may only choose from the 2 Quarter bid section.
  1. It is suggested that vendors have products based by the Quarter Bid and NOT by a specific item per round. It slows down the night and the momentum, it causes you to lose money because you are narrowing down who may be interested in that ONE particular item and people tend to get more tired of waiting for people to bid on one specific item. When you come with MULTIPLE items for that particular Quarter Bid, you make more money each round because you offer a larger array to the bidders, hitting a wider audience! We’ve run several Quarter Auctions, and those vendors who have ONE specific item per each round and only that item available for that round, tend to lose money. ** This is merely a suggestion as we always want our vendors to make the most profit at this event as they can while booking parties in the process. **
  1. Each vendor will be required to create a product display at the Quarter Auction event of their available auctioned items.Eachvendor can promote recruiting, bookings, and their products in their display and have their own door prize drawing, if they choose to do so. Each vendor will receivean entire table for product display. You may also put flyers/catalogs on the tables to promote your company/business.
  1. Each vendor needs to be fully set up by at least one ½ hour before the doors open andneeds to reside around the facility after the event to help with clean up (to include but not be limited to breaking down tables, putting tables and chairs away, sweeping if needed and other duties to be determined). The doors will open at 1500 (3:00 PM) for setup and guests will begin to arrive around 1700 (5:00PM). Quarter Auction play starts promptly at 1800 (6:00 PM).
  1. To keep control of the event we are only taking the first 10 registrants of various companies (i.e. we will not be booking more than one person from one company). All other registrants will be put on a wait list and notified NLT the week of the event should someone cancel. We will not double book vendors; this is on a first come first serve registry.

I have read all the above requirements and I understand and will follow and comply with them fully. I also understand that if I do not follow the above mentioned requirements I may not be asked to return to any future events hosted by the Enlisted Spouses’ Club. By electronically filling outthis agreement in its entirety, I agree to all terms of the Quarter Auction event. Please mailyour fully completed form, your vendor registration fee and your proof of insurance (if applicable)to the address listed above in section 2. For further questions, please contact

Vendors Company Name

Vendors Printed Name

Vendors Signature

Date

Phone #

E-mail Address