MINUTES OF COMMITTEE MEETING HELD ON
WEDNESDAY 21st SEPTEMBER 2011
Present
John Bathe (Chairman), Malcolm Blackwood (Secretary),Pauline Henley (Treasurer),Peter Openshaw (Membership Secretary), Penny Cording (Coaching Co-ordinator), Jane Studd (Public Relations/Publicity Officer), Malcolm Allen (Men’s Team Manager),Liz Jackson (Women’s Team Manager),Mavis Healey and Gillian Ranson (Social Secretaries).
Apologies
Jan Bowman (Junior Section Representative) andTina Biondini(Social Secretary)
Minutes
Minutes of the meeting held on8th June 2011were agreed.
Matters Arising
The Committee were advised that agreement had been reached between the Club, Enfield Council and Enfield Town Football Club whereby the track at the QE11 Stadium will be available for our use on the majority of Tuesday nights.
Club Finances
Pauline advised that the accounts for the year ended 31stt March 2011 were finalised and the figures revealed that the Club had assets totalling £29,576. She also produced a schedule showing the current income and expenditure and reported that the finances remain in a healthy position.
Membership
Peter reported that the Club has 405 members made up of 266 seniors and 139 juniors.
Coaching Co-ordinator’s Report
Penny reported that the Club Training Calendar had been updated to show the training schedules for different levels of ability based on 10K times. She also advised that details regarding our club coaches and group leaders had been updated.
Pennyfurther advised that 18 members of the latest Beginner’s Course intend to participate in the October Handicap race and 15 of the group will be joining the Club. The next Beginner’s Course is planned for next January.
Clubmark
Malcolm Badvisedthat in order for keep the membership informed an article relating to Clubmark had been included in Trent Park News.
The Committee were also advised that to comply with one of the Clubmark requirements Trevor Jex had prepared
written codes of practice for the Club, coaches, volunteers, athletes, parents, guardians and our Welfare Officer. The Committee discussed and agreed thecodes of practice and thanked Trevor for his work in producing the schedules.
Club Constitution
Malcolm B advised the Committee of proposed changes to be made to the club constitution. One of the changes refers to a Clubmarkrequirement where a statement relating to open membership and equal opportunities has to be included in the constitution. The opportunity has been taken to further update the constitution by making some minor alterations and swopping some of the clause numbers around so matters such as finance are consecutive. The Committee agreed with the proposed changes and AGM approval will now be requested.
Annual General Meeting
Malcolm B advised that he will shortly be contacting the membership through the normal communication channels regarding the Annual General Meeting to take place at the Southgate Hockey Centre on 31st October 2011. He also requested a copy of the Committee members AGM reports when they are finalised.
Club Challenge
Agreement was reached that due to a perceived lack of interest in the Club Challenge this competition will not be held for the coming season.
England Athletics Individual Registration
The Committee were advised that the seniors and juniors have been registered with England Athletics with the individual fee of £5 being paid by the Club as previously agreed.
Club Calendar
Jane reported that good progress was being made with the production of the Club Calendar and completion is set for the end of November or beginning of December.
Social Events
Gill and Mavis advised that tickets for the forthcoming Dinner and Dance were selling slowly therefore they are to carry out a sales drive in order to rectify this situation.
They also advised that the next White Water Rafting event would take place on 5th October.
Social Committee
Gill, Mavis and Tina advised the Committee that they will not be standing for election at the next Annual General Meeting. The Committee thanked them for their efforts whilst being on the Social Committee.
Sports Hall
The Committee discussed the possibility of using the University sports hall for the winter Saturday morning warm- up sessions.Penny is to liaise with the University regarding the hiring of the hall.
Club Shop
The Club Shop for the purchase of the Trent Park Leisurewear Collectionis now in operation and the Committee thanked Jo Summers for her involvement in setting up this retail outlet.
Club Kit
Jane reported that she has advised the membership via Trent Park News regarding the wearing of the new club vests during the next cross country season. Jane also advised that she has liaised with Catherine Sheppard regarding the dates when the new kit will be available for purchase.
Triffic Trail
John reported that a satisfactorily solution was found regarding the potential problem of the Enfield Big Bike Ride taking place on the same day as the Junior and Senior Triffic Trails leading to a successful day’s racing.
Ralph Martin Trophy and The Pig
Suggestions for recipients of the above awards were discussed and names put forward. It was decided that the Committee would give further consideration as to who would make worthy recipients and when agreement has been reached Malcolm B will arrange for the presentations to be made.
Night Visibility
A member requested that the Committee consider encouraging the membership to wear a light whilst running at night. Agreement was reached whereby the individual should decide whether to wear a light or not.
Malcolm A is to remind members via Trent Park News to always wear bright clothing when running in the evenings and never to wear headphones during runs.
Date of Next Meeting
Next meeting arranged for 7.30 pm on Wednesday 23rd November at Malcolm Allen’s.