To All Councillors,

Your are required to attend the meeting of the Finance FacilitiesCommitteemeeting on Wednesday19 April2017at 6.30pmin the Committee RoomoftheFestival Hall, Caistor Road,Market Rasen

Members: CouncillorsM Harvey , K Bridger, S Bunney (Chairman),A Johnson, M Lakin-Whitworth, J Matthews (Mayor), TSmith, C Turner, M Kenning

Agenda

  1. Chairman’s opening remarks.
  2. To accept Apologies for absence
  3. Public Participation-to include presentation from Lee Marsh from Market Rasen fire station to discuss the operational cover situation
  4. To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and consider any applications for dispensations in relation to Disclosable Pecuniary interests. (Dispensation request retrospective to set the Precept). Members may make any declarations of interest at this point but may also make them again at any time during the course of the meeting.
  5. Notes of the last meetings, held on 15 March 2017 to be approved as minutes(copies enclosed in Councillor Pack)
  6. Matters arising from the Minutes
  7. Councillors’ Reports

Councillors are requested to use this opportunity to report urgent items for reporting.

  1. Finance
  • Officer’s Report–in Councillor Pack
  • To review Accounts as of 31 March 2017[Months 1 – 12]–in Councillor Pack
  • Financial position up to 31 March 2017
  • To record the Internal Control for Finance and Petty Cash
  • Mayors Charity Report –in Councillor Pack
  • Accounts for payment – paper will be tabled at the meeting
  • To consider Grant Applications-any received to date will be in Councillor Pack
  • Review of staff salary structure-In Councillor Pack
  1. Festival Hall
  • Bookings –in Councillor Pack
  • Emergency Lighting testing report
  1. Risk Management
  2. Renewal of general waste collection-currently with Biffa
  3. To review insurance cover/Fixed asset list –in Councillor Pack
  4. Agreement of charge for Classic Car Show event on Market Place
  5. To resolve to gointo closed session to discuss a) Festival Hall Debtors List up to 31 March 2017 (in Councillor Pack).b) Update on Legal Matters.Should this resolution be passed the public and press will be required to leave the meeting at this stage.

Meeting Paperwork

Agendas and notes are available from the Council Office on a Monday, Tuesday, and Friday between the opening hours of 9.30am and 2.30pm and 12pm to 4pm on Thursday. The papers are also available at the meeting or by accessing the council website.

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Some papers for discussion may be available if they do not breach the data protection principles or are of a contractual and confidential nature. If you wish to be included on our electronic mailing list then, please contact the office

Signed by:

Yvonne Clark

Finance and Facilities Officer

Market Rasen Town Council

12April 2017