Leader Meeting, May. 15, 2013

  • 7:15-7:30Opening prayer/devotion/attendance: Gen 50:20, 29; Michelle, Laura, Doug, Jennifer Delaney, Jenn Keys Cherie attended.
  • 7:30 – 8:15Calendar review for 2013/2014
  • 8:15 – 8:45 Troop Ministry Team Reports

a.Troop Board Reports

i.Coordinator/Vice-Coordinator

  1. YPT certificates, leader regs., bg checks
  2. List of filled/open positions for next year; need to complete leader paperwork

ii.Treasurer

  1. Cherie will follow up with DalePeak at RestonBibleChurch about getting a lift for Norma.
  2. Year to date report – Maral working; current balance of about 8k

iii.Troop Shepherd Megan working on name badges– machine jammed; collecting end of year feedback

iv.Charter Rep –Help with Pender Regift Thrift? June 8 6-8 girls + 2 adults? Another date

b.Troop Leader Reports

** For inter-unit events/meetings, please communicate/coordinate dates involved by the fall planning meeting; leadership requirements for each unit involved should be clearly stated

** Please share tentative badge plans by fall planning meeting

i.Pathfinders-

ii.Tenderhearts–

iii.Explorers–

iv.Pioneer/Patriots- girl leaders should meet over the summer;

  1. for girl led TH meetings suggest having girls seek advice from TH leaders on topic to cover/format of meeting, etc.
  2. suggest an event planning class for girls, or refresher at the beginning of the year; need to emphasize process as it is working when used; can tweak process as need

v.Registrar Dana

  1. Finishing re-reg. 51 girls now, expect about 10 more; some families waiting until fall

vi.Badge Manager - Melisssaawaiting badges to prepare packets for June 3rd

  1. Have unit earned badges handed out on unit badge award nights

vii.Advancement Manager–Done!

viii.Service Manager

  1. Put unit projects being planned in fall Kickoff newsletter; list optional service projects in newsletter during the year

ix.Fundraising Manager

  1. Spring fundraiser will April 6, Krispy Kreme – report
  2. Third fundraiser will be specifically to help offset the cost of summer camp.– bake sale/donations?

x.Social Events Manager–Father/Daughter dance April 20, run by Kerrie Barone turned out great, pics emailed to troop

xi.Camping Manager

  1. AHGrequires Online Outdoor Training OR IOLSfor leaders going unit/troop camping
  2. IOLS April 25 (Gainesville), 26-28 (Camp Highroad) - was great!!
  3. Goshen – working on fundraising plans; 8 Pi/Pa, 11-12 Exp. girls
  4. Snyder reserved for first weekend in May; Registration complete: 19 TH, 13 Exp, 15 Pi/Pa – great! Provide Cherie with feedback.

xii.Health & Safety Manager

  1. Working on procedures for handling allergies (includes how to handle girls with epi-pens, and any troop food restrictions/labeling requirements); would like some to help over summer
  2. Form group of parents w/girls at different levels; perhaps a questionnaire for leaders; ask parents of kids sensitive to this issue to participate
  3. 1st aid kit needs refreshing – please check medications if you use it this summer
  4. Do we need first aid/CPR training for new leaders?

-Who: Dana Jackson, Jenn Keys, others?

xiii.Trainer

  1. Kristine – collecting records, will schedule with new leaders

xiv.Others/Kim:

  1. Area Leadership Meeting, June 15, 10 a.m.Pender

xv.Other –

  • 8:45 – 9:00Meetings/Calendar

a.Room Assignments:

b.Pre-meeting: Fellowship hallOpening/Closing: Sanctuary

c.5/20 Bridging

d.6/3– Ceremony – party after?

  • Next meeting:??. Leader planning meeting June 13; Michelle can watch kids – need second adult; include patrol leaders

Event Status

Christmas Party: Mary G. – need after action report

** Be intentional to mix levels at events, so we accomplish friendships/mentoring/role models between older and younger girls; Ensure correct girls and/or adults are assigned to a project. Be specific as to what leader support is needed for each event, and make sure needed leaders are available.

The IOLS (Introduction to Outdoor Leaders Skills) Class is confirmed for April 24 (evening) and 26-28 (Friday evening through Sunday afternoon). This is required to take Explorers, Pioneers or Patriots out camping. At least one, preferably two, uniformed adults must be IOLS trained to go out camping with these squads/units. It is a two-part class. There is a short classroom session on Wednesday, April 24th, followed by the two-night Campout from Friday night through Sunday afternoon. The *classroom* location is still TBD. The campout is scheduled at CampHighroads. You will be assigned to patrols and responsible for planning/purchasing your own food.

Interested: Paige, Vicki, Jill Bitgood, Chris N.

Ideas to work on:

Greeters/visitor pal at each meeting?? Need to implement

Make sure those who join troop late get all of beginning of year info (ex. Sep. newsletter, how to earn a badge, joining award info, etc. - Sarah) Document stating what pages to read first from the handbook??

AHG Summer camp

  • Philmont will offer Girls camp 3rd week of July, 2013
  • Goshen will offer July 28 – Aug 3 CampRoss (Exp.) & Camp Marriott (Pi/Pa),
  • Camp T. Brady Saunders will offer July 25-28 (TH) long weekend camp [west of Richmond],