PROGRAMMESCOORDINATOR

Key Responsibilities – Business Development

Working closely with the Business Development Manager, the Programmes Coordinator will:

  • conduct regular searches for new businessopportunities;
  • update opportunity pipeline using corporate customer relationship management (CRM) software;
  • coordinate the timely development and submission of tender applications and proposals including preparation of timelines, organising of meetings and conference calls and editing final documents;
  • prepare corporate capability statements for clients and partners;
  • conduct ongoing recruitment activities including searching for consultants, formatting and editing CVs and updating CV database;
  • assist in the development and dissemination of technical and marketing materials to clients, partners and consultants.

Key Responsibilities – Programme Management

Working closely with the Senior Programme Manager, the Programmes Coordinator will:

  • serve as assistant backstop on allocated programmes/projects by acting as point of contact and coordinating inputs;
  • work on contracts and terms of reference for programmepersonnel;
  • work on programmedocumentation and reports;
  • liaise with participating experts and managers including from project offices, collaborating organisations, donors agencies and other Futures teams;
  • check project finances, in liaison with the finance team, including budgetary
    control and invoicing;
  • Ensure all necessary administration is undertaken including travel and logistics.

Key Responsibilities – Administrative

  • maintain office supplies and equipment;
  • take minutes at key meetings;
  • manage general enquiries;
  • perform general clerical work including: photocopying, scanning, faxing, mailing, and filing;
  • maintain hard-copy and electronic filling systems;
  • liaise with colleagues in the US with regard to the management of the office.

Person Specification

ESSENTIAL / DESIRABLE
FORMAL QUALIFICATIONS
Business or administration qualification / 
Educated to degree level / 
Qualification in relevant subject / 
KNOWLEDGE
Knowledge of international development and health programmes / 
Knowledge of proposal development processes / 
SKILLS
Excellent administration and coordination skills
Excellent verbal and written communication skills / 
Ability to multi-task and cover multiple work streams simultaneously / 
Intermediate level of MS Office (Word, Excel, Access and Powerpoint) / 
Foreign language skills, particularly French / 
Demonstrated organisational skills / 
EXPERIENCE
3 years of professional experience working in a fast-paced office environment in administration or project coordination / 
Experience working with international development or health charities or for-profit firms / 
Experience working with databases / web-based CRM software / 
Experience working in business development / 
PERSONAL ATTRIBUTES
Highly organised / 
Team player; collegial approach / 
Able to work under pressure / 
Initiative and resourcefulness / 
Flexible / 

To apply, please send a one-page cover letterconcisely outlining how you meet the person specification and your CV to: by 18 July 2010.