SOUTHERNPARTNERSHIPGROUP

Minutes

8:30am to12:00pm28March2017

WellingtonAirportConferenceCentre

1.Attendees

SPGMembers / Initials
AndrewBlair / AB / Chair, SouthernPartnershipGroup
RichardThomson / RT / SouthernPartnershipGroup
AndrewConnolly / AC / SouthernPartnershipGroup
DrMargaretWilsher(byphone) / MW / SouthernPartnershipGroup
DrTonyLanigan(byphone) / TL / SouthernPartnershipGroup
Exofficio / Initials
JohnHazeldine / JH / ChiefAdvisor, DHBFundingandPlanning,MinistryofHealth
MichaelHundleby / MH / Director,CriticalProjects,MinistryofHealth
OtherAttendees / Initials
KathyGrant / KG / SouthernDHBCommissioner
ChrisFleming / CF / SouthernDHBCEO
SanTing Gilmartin / STG / ProgrammeManager, InfrastructureHospitalRebuild,SouthernDHB
DrDavidPerez / DP / Chair,ClinicalLeadershipGroup,SouthernDHB
RebeccaDrew / RD / Sapere(Items3&4)
DavidMoore / DM / Sapere(Items3&4)
MatthewHolmes / MHo / Jacobs(Items3&4)
AdamFlowers / AF / CCM(Items3&4)
Cath Lewin / CL / Johnstaff(Items3&4)
BobBuskin / BB / RLB(Items3&4)
BryanSpinks / BS / Projx(Items3&4)
AntonyManners / AM / Projx(Items3&4)
DavinHall(Observer) / DH / SeniorAnalyst, Treasury
KieranReilly / KR / SeniorProject Manager, MinistryofHealth
RachaelBruce / RB / SeniorCommunicationsAdvisor, MinistryofHealth
Secretariat / Initials
EmilyLeopold / EL / ExecutiveAssistant,MinistryofHealth
Apologies / Initials
LizDisney / LD / ActingExecutiveDirector, PlanningandFunding,SDHB
MhairiMcHugh / MM / Manager,CapitalOperating,MinistryofHealth

2.Minutes

Item / Topic
1 / Welcome
a)Welcomedmembersandotherattendees.
b)MargaretWilsherandTonyLaniganjoinedbyteleconference.
2 / RegisterofInterests,MinutesandActionPoints
a)NotednochangestotheRegisterofInterestswererequired.
b)AcceptedtheMinutesof28February2017.
c)ReviewedtheActionPointsandnotedthat:
  • AP1(quarterlyreport)AP2(gapsinresourcing)AP6(forummediarelease)AP8(progressreportonoptions),AP11(AdvicepaperconsultantsDBCphase)wereclosed.
  • AP4-DraftToRarestillbeingworkedon-update2Maymeeting
  • AP5-ArrangementsforthejointpartnershipmeetinginWellingtonarestilltobeconfirmed.PotentialdatesinAprilorMayarebeinginvestigated.
  • AP7-TheQScontracthasbeensignedandRLBattendedthemeetingtoday.
  • AP12-ThepreferreddateforGateway1isweekcommencing29MaytokeyinwiththefinaldraftoftheIBC.SPGisinDunedinon30May.NotedthatACandKGareunavailable.ELwillbeincontactregardinginterviewschedule.Whereavailabilityislimitedtelephoneinterviewsmaybeusedinsteadoffacetofacemeetings
d)RequestforachecklistofinformationtobesentaroundGateway1interviewees.
OpenActionPoints / Whom / Date Assigned / Completiondate / Status
1 / DraftquarterlyreporttoMinisters(Feb,May,August,Nov) / KR / Ongoing
2 / SouthernDHBandMoHtoformallyadviseSPGof anygapsorconcernswithresources / JH/CF / Ongoing
3 / FinalisetheapprovedSPGminutes(EL/AB). / EL/AB / Ongoing-referSPGschedule
4 / DraftToRtocometoMaySPGmeeting. / JH / 24/05/2016 / 02/05/2017 / Open
5 / Arrangementsforthemeetingofpartnershipgroups–(NBconfirmedpostSPGas8MayinWellington) / MH/JH / 26/07/2016 / 08/052017 / Closed
6 / FinalisationofMediaReleases. / RB / Asrequired / Ongoing
7 / CoverthemarketsoundinginanAprilcommunicationreleasefromSPG(by email) / RB / 28/02/2017 / 20/04/2017 / Open
8 / Reportbackonreviewoftechnicalreportsincludingbuildingassessments. / JH/MH / 28/02/2017 / 2/05/2017 / Open
3 / ConsultantProgressReports
a)Welcomed representativesfromSapere,Jacobs,Johnstaff andCCMArchitects.
Consortium (CCM,Jacobsand Johnstaff)ProjectStatus Report
b)Discussed report.
c)Noted SDHB isdeveloping astrategy andactionplan forprimaryand communityservices.d)
SapereProgress Report
e)Noted MOH,SDHB and Consortium held aworkshopon 15 March 2017 toreviewtheremaining work requiredforcompletionof theFinancial Case.
f)Noted Sapere had met with theFacilities Redevelopment Executive(FRE)to discuss the perceivedadvantages,disadvantagesand risks aroundeachoption.
g)Noted therequiredMarket Sounding withTreasury is scheduledfor 13April2017.
h)Noted FRE have a workshoparound financialmodel on30/03/2017andwillprovide feedback.
Action / Whom / DateAssigned / CompletionDate / Status
9 / Provideupdateand feedbacktoMoHfromFRE discussionon FinancialModelworkshopon30/03/2017 / STG / 28/03/17 / 30/03/2017 / Open
4 / Presentationonreducingtheshortlistoptions
a)Receivedpresentationcoveringlatestareabenchmarkinginformation.
b)Receivedupdateanddiscussiononcurrentshortlistoptions.Agreedthreeprioritiestoberunthroughthefinancial model.
Theconsultantssubsequentlyleftthemeeting.
Action / Whom / DateAssigned / Completiondate / Status
10 / DHBtoundertakethefinancialmodellingworkfortheidentifiedpriorities. / STG / 28/03/2017 / 02/05/2017 / Open
11 / ProjectTeamrevisedshortlistoptionsatnextSPGmeeting / Jacobs/RLB/
ProjX / 28/03/2017 / 02/05/2017 / Open
Item / Topic
5 / SDHBreports
a)Receivedandnotedtheinterimworksreport.
b)Receivedandnotedthesteeringcommitteereport.
6 / MOHReport
a)ReceivedandnotedtheMarch2017progressreport
b)ReceivedmemoonoptiontoextendcontractsforDetailedBusinessCasePhase.
c)Agreedtoextensionofcontractssubjecttoinclusionofclausesthatallowforothercontractorstobeengagedifnecessaryprior tocompletionofDBC,
d)RequestedtoconfirmCICdateas19July2017
Action / Whom / DateAssigned / CompletionDate / Status
12 / ConfirmCICdateis19July / EL / 28/03/2017 / ASAP / Open
Item / Topic
7 / Otherbusiness
a)Discussedthefirstpublicforumandrelatedcommunications.Agreedtothechangesrecommended,notingthatthe DHBwouldnominateakeypresenteratfutureforumsbasedonthepurposeandsubject.
b)NotedthecurrentOIArequestswhichincludearequestforanupdateSPGmembersfeesandexpenses.
c)AgreedDanMarshallfromTreasury beinvitedtoattendanddebriefonthemarketsoundingatthenextSPGmeeting.
d)Notedthenextmeetingis02MayatWellingtonAirport.
Action / Whom / DateAssigned / Completiondate / Status
13 / InviteDanMarshall,Treasury todiscusstheMarketSoundingsessionheldinApril / DH/DM / 28/03/2017 / 02/05/2017 / Open

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AndrewBlair

Chair

SouthernPartnershipGroup