Lake County Board of Education
1152 South Main Street
Lakeport, CA 95453
REGULAR MEETING OF AUGUST 15, 2012
MINUTES
I. CALL TO ORDER
The Regular Meeting of the Lake County Board of Education was called to order at the Lake County Office of Education, 1152 S. Main Street, Lakeport, CA 95453 at 3:45 p.m. by Board President Madelene Lyon. All Board members were present. Also present were Wally Holbrook, County Superintendent, Mr. Brock Falkenberg, Human Resources Director, Michelle Buell, Director of Business Services, Tim Gill, Curriculum and Instruction Director, Ruth Aldrich, SELPA Director, Rob Young, Safe Schools/Healthy Students Director, and Joan Reynolds, Healthy Start Director.
II APPROVAL OF AGENDA
It was moved by Mrs. Hicks, seconded by Dr. Browning, to approve the Agenda of the regular meeting of August 15, 2012. Motion carried by unanimous vote (5-0).
III PUBLIC INPUT
There was no public input
IV APPROVAL OF MINUTES
It was moved by Dr. Browning, seconded by Dr. Cooper, to approve the Minutes of the regular meeting on June 20, 2012. Motion carried by unanimous vote (5-0).
V INTRODUCTION OF RUTH ALDRICH, SENIOR DIRECTOR, SELPA/SAFE SCHOOLS/HEALTHY STUDENTS
Mr. Holbrook introduced Ruth Aldrich, new Senior Director of the SELPA/Safe Schools/Healthy Students Programs. She briefly explained her background and outlined her plans for the programs. Dr. Cooper asked about funding for the Safe Schools Program. That program is currently funded for four years.
VI ACTION & DISCUSSION
A. APPROVAL OF RESOLUTION NOS. 1213-01, 1213-02, 1213-03 - AUTHORIZING DESIGNATED PERSONNEL TO SIGN CONTRACT DOCUMENTS FOR FISCAL YEAR 2012-2013 (AGREEMENT NOS. CSPP-2134, CCTR-2063 AND CPKS-2022 – CHILD DEVELOPMENT)
It was moved by Dr. Browning, seconded by Mr. Ryder, to approve Resolution Nos. 1213-01, 1213-02 and 1213-03 - authorizing designated personnel to sign contract documents for fiscal year 2012-2013 (Agreement Nos. CSPP-2134, CCTR-2063 and CPKS-2022 – Child Development). Motion carried by unanimous vote (5-0).
B. APPROVAL OF AMENDMENT TO PRESCHOOL PARENT HANDBOOK
Mr. Young explained the reasoning behind the amendment to the Preschool Parent Handbook. Mrs. Hicks pointed out grammatical changes that needed to be accomplished. Mr. Holbrook stated that the entire document would be reviewed before sending out. It was moved by Dr. Cooper, seconded by Mr. Ryder to approve the amendment to the Preschool Parent Handbook, with corrections.
C. INFORMATIONAL/DISCUSSION ITEM – PRESCHOOL CLOSURE/ PROGRAM REDUCTION
Mr. Gill explained that there has been a reduction in program funding throughout the state. Thirty slots were reduced in Lake County. All programs were assessed. East Lake Elementary and Lower Lake Elementary afternoon preschool classes were identified as under enrolled. The program at East Lake Elementary is being closed, and the program at Lower Lake Elementary has been reduced by 6 to 8 slots. Previous reductions occurred at the Lakeport and Middletown sites. He explained that the grant allocates only a certain amount of funding. Ms. Buell explained the way funding was allocated – basically, if students don’t show up, payment is not received. She passed out and explained information regarding the critical deadlines and funding opportunities, and went over revised budget information. The grant was reduced and additional funds weren’t available. Information was made available to public.
Dr. Cooper reported that he had received a call from a Konocti board member who had concerns about the program closing at East Lake Elementary School, and questioned whether or not the reductions have been equitable. She wants to make sure that Konocti programs have not been unfairly reduced. Dr. Cooper requested information regarding the reductions in the county for the Konocti board member.
Mr. Holbrook stated that the Child Development Director personally called the principals at those schools and also sent out a letter explaining the situation. Mr. Holbrook confirmed they had met with the Superintendent on July 19. The principal of East Lake Elementary was notified in February that the program was in jeopardy.
D. APPROVAL OF RESOLUTION 1213-04 ACCEPTING FISCAL AND PROGRAMMATIC RESPONSIBILITY FOR THE LAKE COUNTY AMERICORPS TUTORING PROGRAM
Mr. Young explained that every three years it is necessary to reapply for the AmeriCorps grant. Dr. Cooper asked about accountability process for AmeriCorps. California volunteers have a very in depth accountability process which is preapproved by CA Volunteers. Last year, Lake County AmeriCorps had a retention rate of 88%, the highest member retention in the history of the program. The age of members ranges from 17 to 86 year olds. AmeriCorps has become a feeder program for other programs in the county. Mrs. Lyon commended Mr. Young on success of the AmeriCorps Program.
It was moved by Mrs. Hicks, seconded by Mr. Ryder, to approve Resolution 1213-04 Accepting Fiscal and Programmatic Responsibility for the Lake County AmeriCorps Tutoring Program. Motion carried by unanimous vote (5-0).
E. APPROVAL QUARTERLY REPORT ON WILLIAMS UNIFORM COMPLAINTS FOR LAKE COUNTY OFFICE OF EDUCATION
It was moved by Dr. Browning, seconded by Dr. Cooper, to approve the Quarterly Report on Williams Uniform Complaints for the Lake County Office of Education. Motion carried by unanimous vote (5-0).
PUBLIC HEARING ON SUFFICIENCY OF TEXTBOOKS FOR RENAISSANCE COURT SCHOOL (5:00 p.m.)
Public hearing was opened at 5:04 p.m.
In accordance with Education Code Section 60119, a public hearing was held on the sufficiency of textbooks or instructional materials in each subject which is consistent with the content and cycles of the curriculum framework adopted by the State Board.
There was no public input and the meeting closed at 5:06 p.m.
F. APPROVAL OF RESOLUTION 1213-05 REGARDING THE SUFFICIENCY OF INSTRUCTIONAL MATERIALS FOR RENAISSANCE COURT SCHOOL
It was moved by Mrs. Hicks, seconded by Dr. Browning, to approve Resolution 1213-05 Regarding the Sufficiency of Instructional Materials for Renaissance Court School. Motion carried by unanimous vote (5-0).
G. APPROVAL OF CERTIFICATION OF COMPLIANCE OF GRANT TERMS AND CONDITIONS WITH REDBUD HEALTH CARE DISTRICT (RFA 2012—0003)
Ms. Reynolds stated that Healthy Start has been funded by Redbud Health Care District for the last ten to twelve years. Most of grant funders request end of year accountability, but Redbud never had. This year they have requested a fiscal summary and certification of the fiscal summary for 2012 by the governing board.
Ms. Reynolds explained that Healthy Start is set up like a “community school” model. The State is looking at Lake County to see how they accomplish this model of outreach to other agencies to form a partnership to work with schools. Ms. Reynolds and Dr. Cooper have been asked to speak at the CSBA Conference in December to discuss how their program runs. An example: Students are picked up from the school by a Healthy Start employee, taken to the doctor or dentist, and then returned to the school. The district receives the ADA and the parent doesn’t have to coordinate this. Dr. Cooper gave kudos to Ms. Reynolds for receiving grant funds for the health center at Lower Lake High. Dr. Cooper also mentioned that Healthy Start is the state model for oral health.
It was moved by Dr. Cooper, seconded by Mr. Ryder, to approve Certification of Compliance of Grant Terms and Conditions with Redbud Health Care District (RFA 2012—0003). Motion carried by unanimous vote (5-0).
H. APPROVAL OF SIGNAL I AMENDED JOINT POWERS AGREEMENT
There were no significant changes to the Joint Powers Agreement. This agreement is reviewed annually.
It was moved by Mr. Ryder, seconded by Dr. Cooper, to approve the Signal I Amended Joint Powers Agreement. Motion carried by unanimous vote (5-0).
I. APPROVAL OF SIGNAL BYLAWS
It was moved by Dr. Browning, seconded by Mrs. Hicks, to approve the Signal Bylaws. Motion carried by unanimous vote (5-0).
J. APPROVAL OF RESOLUTION NO. 1213-06 ADOPTING SIGNAL I AMENDED JOINT POWERS AGREEMENT AND BYLAWS
It was moved by Mr. Ryder, seconded by Mrs. Hicks, to approve Resolution No.1213-06 Adopting Signal I Amended Joint Powers Agreement and Bylaws. Motion carried by unanimous vote (5-0)
K. APPROVAL OF RESOLUTION 1213-07 – SIGNATORY RESOLUTION FOR WELLS FARGO BANK
It was moved by Dr. Browning, seconded by Mrs. Hicks, to approve Resolution No.1213-07 Authorizing Signatories for Account at Wells Fargo Bank. Motion carried by unanimous vote (5-0).
L. INFORMATIONAL ITEM – DELAY IN RELEASE OF STAR SCORES
Mr. Gill reported that STAR test scores have usually been received by this time, but the State has yet to release this information. Apparently, there was some cheating by students in San Diego, and because of this, the testing company delayed release of test scores until this issue could be resolved. This has put receiving this information two weeks behind schedule.
M. DISCUSSION ITEM (AND ACTION IF NEEDED) – LOCATION OF CLEARLAKE COMMUNITY SCHOOL
This item was placed on the agenda prior to the current resolution of the situation. Konocti expressed concern regarding the closing of Clearlake Community School and relocating students to Hance School in Lakeport. Mr. Holbrook has met several times with representatives from Konocti Unified, and came up with a compromise. Clearlake Community School will remain open for the first semester while other options are explored. This will also give Konocti time to look at their own programs before changes are made. Hopefully, we will be able to work with them to come up with viable options. Dr. Cooper asked about the timeline. Mr. Holbrook has not received that information from Konocti Unified District Superintendent Donna Becnel. Dr. Cooper asked that the timeline be put in writing, and would like to receive a copy of it. Dr. Browning asked if the closing of CCS would also be an issue for Middletown. Mr. Falkenberg explained that there is usually only one student per year enrolled in Clearlake Community School, and it is easier for Middletown students to get to Hance. Dr. Cooper commended Mr. Holbrook on the way the situation was handled.
VII SUPERINTENDENT’S REPORT
Directors’ Retreat was held earlier today at Moore Family Winery. Time was spent on focus areas – collaboration and partnerships; community schools concept; 0-8 age group focus area (children who are successful by age 8 are more successful in life). Dr. Cooper asked about funding for transitional kindergarten. It is based on ADA, no additional funding. Dr. Cooper also asked for a list of the directors and their titles. Mr. Holbrook will be compiling a list of directors their responsibilities. Dr. Cooper would also like to be included in the community schools concept planning.
LCOE received a thank you letter for the donation for the robotics team from Upper Lake, enabling them to attend the finals.
Mr. Holbrook shared information regarding CSBA Call for nominations – Directors At Large.
Mr. Holbrook is planning to endorse “Yes on 30 – Governors Tax Initiative.” He asked the Board to let him know if, as a board they would like to endorse it also. Dr. Cooper stated that CSBA chose to endorse both initiatives. Dr. Browning explained the rationale regarding voting for both initiatives.
Yesterday was the first day of school in Middletown. Lakeport, Upper Lake Elementary and Upper Lake High started school today. Even though there are different starting and ending dates, school holidays are aligned throughout the County.
Mr. Holbrook updated the Board on Marymount College. Things are moving forward. Tim Gill met with Alan Franz, the faculty member from Marymount assigned to Lake County. His task is to work with groups in the county to figure out what Marymount will be able to offer. In 2014-15, Marymount plans to offer Bachelors Degree options and personal interest classes. Hope to have 150 students. Marymount is very interested in community development and their hope is to have students from their facility in southern California come to Lake County for a quarter.
Saturday is the LCOE picnic at Kelly’s Kampground. About 100 people are signed up to attend.
VIII BOARD MEMBER REPORTS
Pat reported on her work regarding the CSBA bylaws. She will be going to Monterey on September 14 to attend the CSBA meeting regarding the Bylaws.
Dr. Browning asked for an update on the Upper Lake consolidation. Mr. Holbrook has received calls from both districts stating they had received a call from the grand jury asking questions. Upper Lake High is still interested in consolidation.
Discussion was held regarding moving district boundaries. Who looks at this issue? Should we look into this? Mr. Ryder recalled that years ago he petitioned the County Board of Education in order to change the line in his area from Kelseyville to Konocti.
Mr. Ryder related a television series on the brain and were discussing the fact that a child up until a certain age could learn any language in the world.
Dr. Cooper stated that he went to a meeting on how to become a good board member.
IX FUTURE BUSINESS
The next regular meeting of the Lake County Board of Education will be held on Wednesday, September 12, 2012 at 3:30 p.m. at the Lake County Office of Education, 1152 S. Main Street, Lakeport, CA 95453.
X ADJOURNMENT
The regular meeting of the Lake County Board of Education adjourned at 6:40 p.m.
Submitted by,
______
WALLY HOLBROOK
Secretary to the Board
Lake County Superintendent of Schools