WPTP Hawks Monthly Meeting

WPTP Hawks Monthly Meeting / 08/25/2014
7:30 PM
Blue Building
Murphy Park
Putnam, CT
Board Members: Mark Caswell*, Geoff Schimmelpfennig *, Nikki Murawski*, Marie Dupre*, Dawn Libby, Brad Libby, Jay Kolbeck, Eric Quinn, Heidi Caswell, Shana Newman, Jean Mowry, Jeff Morrisette, Lynne Gravell, Becky McGlynn, Mike Noel, Dwayne Hooper, Jen Green, Eric McGlynn, Lisa Reardon, Liz Schimmelpfennig
*Denotes Executive Board Members
Agenda
Call Meeting to Order
Opening Introductions
Meeting Minutes from last meeting / Nikki Murawski
Financial Report
©  Account Summary
o  Balance
©  Budget for 2014
o  Equipment
§  Football
·  Hudl Software Coaching Assistant $299/team A,B,C: need to renew. Set up for Automatic Renewal.
·  Mesh Jerseys 150 @ 11.75/jersey: ordered Delivered and distributed.
·  Game Balls Delivered
·  Helmet Rack (Need to Purchase)
§  Cheerleading (Where do we stand with any of this? Need someone to take over this)
§  Front Decals
§  Uniforms?
§  Warm up purchase? / Marie Dupre
Committee Reports
©  Fundraising
o  List of fundraisers
§  Raffle-Tickets
§  Corporate Sponsors (have we lined up all of them?)
§  Tag Day Aug 15-16 Big Success, Thank you to all that helped out.
§  Deary’s $200 raised and supported a local business
§  Exhibition:
§  Meadow Farms Need to look at phasing this out.
§  Banquet
§  Game Photos / Damienne Orthmann
©  Equipment and Facilities.
o  Request for new ½ pads. For D squad for next year.
o  We host D-team Weigh-ins this year. Scale is being calibrated. Need to follow up to make sure the Concessions stand will be ready.
o  We have Thompson Fields reserved for October 1st Tuesday, Wednesday and Thursday. / Jeff Morissette
©  Concessions
o  Plan for upcoming season
o  List of equipment needed
o  Cleaning prior to season? Willie says no, was done at end of last year. Need some TLC which he says he will take care of. / Dawn
©  Recruiting/Registration
o  Need to take down all signs and return to storage
o  Business Cards are available.
o  Football
o  Cheer / Board Members
©  Banquet:
©  Quiet Corner Football Organization/NOW
o  NOW Road Race 9/14 7-11am
o  Taste of NOW event 9/26 6-10pm / Mark Caswell
©  Apparel
©  Photos
o  Need volunteer for game photo coordinator
o  Dates lined up. / Tracie Lombardy
Conference Report
o  Conference meeting
o  Weigh-in’s for 2014: Colchester A, Enfield B, Rham C, WPTP D
o  Cheer competition: November 8th at Tolland / Geoff Schimmelpfennig/Jean Mowry
Coaches for 2014:
©  Glazier Clinic. Please use it.
©  Football Coaches
§  A Squad: Cliff Renshaw
§  B Squad: Chris Green
§  C Squad: Jeff Morissette
§  D Squad: Gary Rudman
§  Flag: Jared Murawski
©  Cheerleading Coaches
§  A Squad: Stephanie Pratt
§  B Squad: Jean Mowry (will combine with A for Comp).
§  C Squad: Rachael A. Boudreau
§  D Squad: Rachel Gerber
§  Flag: Erika Barnett
Cheerleading
©  Cheer Update
© 
New Business
©  Looking to schedule Saturday games (Sept 27) and a game at Woodstock Academy (Nothing Yet).
o  Portland on Sept 20th or Stafford on Oct 11.
o  Waiting to hear from WA if the dates are available.
Additional Information
Name / Jan14 / Feb14 / Mar14 / Apr14 / May14 / Jun14 / July14 / Aug14 / Sept14 / Oct14 / Nov14 / Dec14
Mark Caswell*
Geoff Schimmelpfennig*
Marie Dupre*
Eric McGlynn*
Dawn Libby
Brad Libby
Jay Kollbeck
Eric Quinn
Heidi Caswell
Shana Newman
Jean Mowry
Jeff Morissette
Lynne Gravell
Becky McGlynn
Mike Noel
Dwayne Hooper
Lisa Reardon
Cliff Renshaw
Christie Owens
WPTP Hawks Monthly Meeting / 1/24/2011
7:30 PM
Blue Building
Murphy Park
Putnam, CT
Note taker: Jen Green
Agenda
Opening Introductions / Mark Caswell
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Meeting Minutes from last meeting / Jennifer Green
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Financial Report / Marie Dupre
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Committee Reports
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Fundraising / Mel Franklin
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Equipment and Facilites
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Consession
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Recruiting/Registration
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Banquet
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Conference Report / Geoff Schimmelpfennig
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
New Business
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Additional Information