Enclosure No. 1 to Division Memorandum No. 49, s. 2016

DIVISION GUIDELINES ON THE HIRING OF JUNIOR HIGH SCHOOL TEACHERS

FOR SCHOOL YEAR 2016-2017

1.  Application Process

1.1  Applicants shall register to the Department’s online system at application.deped.gov.ph, where they must encode their Personal Data Sheet (PDS). Once submitted, a Unique Applicant Number (UAN) will be issued. In the submission of application requirements, the UAN shall be indicated, if available.

1.2  Applications without the UAN may still go through the evaluation process, be ranked in the Registry of Qualified Applicants, and be hired. However, the UAN shall be submitted to the SDO once it is available.

2.  Documentary Requirements for Submission

An applicant shall submit to the head of the public secondary school where a teacher shortage or vacancy exists, an application letter stating among others the field of specialization/s (English, Filipino, Algebra, Trigonometry, Geometry, Statistics, General Science, Biology, Chemistry, Physics, Araling Panlipunan, Edukasyon sa Pagpapakatao, Agri-Fishery Arts, Home Economics, Information & Communications Technology, Industrial Arts, Music & Arts, Physical Education & Health, and SPED), the applicant intends to teach on, supported by the documents enumerated below:

a.  CSC Form 212 (Revised 2005) in two copies with the latest 2x2 picture

b.  Certified photocopy of the PRC professional identification card or a PRC certification showing the teacher’s name, LET rating, and other information recorded in the PRC Office.

c.  Certified photocopy of ratings obtained in the Licensure Examination for Teachers (LET)/Professional Board Examination for Teachers (PBET)

d.  Certified copy of Transcript of Records

e.  Copies of service records, performance rating, and school clearance for those with teaching experience. If unavailable, the applicant must submit a justification citing the reason/s for unavailability

f.  Certificates of specialized training, if any.

g.  Certified copy of the Voter’s ID and/or any proof of residency as deemed acceptable by the School Screening Committee

h.  NBI Clearance

i.  Omnibus certification of authenticity and veracity of all documents submitted, signed by the applicant

The applicants are advised to prepare their documents, preferably in two (2) copies, arranged in a folder following the sequence below, and labelled with ears:

a.  Education

b.  Teaching Experience

c.  LET/PBET Rating

d.  Specialized Training and Skills

e.  Interview

f.  Demonstration Teaching

g.  Communication Skills

3.  Activities and Timelines

3.1  The following are the activities and timelines for the selection process:

Date / Activity / Persons In-Charge / Venue
March 10 / Division Orientation-Conference for the Selection Committee/sub-committees/special committees / SDS, ASDS (Secondary) / DO Conference Hall
Deadline for submission of application documents to the school / Applicant,
School Head / Secondary School
March 11 / Submission of the list and documents of applicants to the Division Selection Committee by the School Selection Committee / School Head / Division Office
March 15-18 / Demonstration teaching & interview with the sub-committee/special committees / Division Sub-Committee / Identified schools
March 18
(Tentative) / English Proficiency Test / All Subject Areas / Ocampo NHS
March 21-23 / Preparation of summary of demonstration and interview results by committees to the DSC / Division Sub-Committee / Division Office
March 28-30 / Evaluation of the qualifications of applicants / Division Selection Committee / Division Office
March 30-April 1 / Preparation of Registry of Qualified Applicants (RQA) / Division Selection Committee / Division Office
April 4-8 / Posting of draft RQA / Division Selection Committee / Division Office
April 11-15 / Finalization and posting of final RQA / Division Selection Committee / Division Office

4.  Composition of the School Screening Committee and Division Selection Committee and Sub-committee

4.1 School Screening Committee

4.1.1 School with department heads

Chair: School Head

Members: Department Head concerned

3 teachers from different learning areas

4.1.2 School without department heads

Chair: School Head

Members: 4 subject teachers from different learning areas

Committee members shall be identified by the School Head using the abovementioned designations. The School Head shall then transmit the composition of the SSC to the Schools Division Superintendent on or before March 10, 2016 for the issuance of a corresponding Designation Order.

4.2 Division Selection Committee

Committee Designation / Name / Position
Chair / Susan S. Collano / Asst. Schs. Div. Superintendent
Member / Sueno S. Luzada, Jr. / Chief, SGOD
Lilian R. Paredes / EPS I
Fernando C. Macaraig / EPS I
Crespin Adayo, Jr. / President, ACSSSA
PTA Assocociation Representative
Gloria Orino / Representative, Teachers’ Union
Secretariat / Gina A. Valenciano / HRMO

4.2.1  Sub-Committee/Special Committee

Subject Area / In-Charge / Venue
English / Justino Cabarles, Jr.Mildred Prades, Joel B. Dela Vega / Camaligan NHS
Filipino / Belen Amata, Sonny Taugan, Eva Barcia / Rodriguez HS
Math / Salvacion E. Largo, Crespin Adayo, Ronald Enciso / Maura N. Sibulo MHS
Science / Sylvia Obias, Angieley Penaflor, Shella Sunas / Pili NHS
Araling Panlipunan / Mariben D. Berja, Edgar Tabagan, Fernando C. Macaraig / Pamukid NHS
MAPEH / Ben P. Saluna, Hazel Salcedo, Ana Palenzuela / Milaor HS
EsP / Gilda Bustilla, Ramon Bolivar, Ruby P. Pan / San Fernando HS
TLE: HE / Lilian R. Paredes, Melinda Bandoy, Jerome Baldemoro / Ocampo NHS
TLE: AFA / Melecio Postrado, Evelyn Anagao, Gloria Orino / San Jose Pili NHS
TLE: ICT / Abner A. Rivera, Guillermo C. Ortua, Jr., Simeon Brillantes / Magarao NHS
TLE: IA / William A. Villare, Danilo P. Bolante, Melvin Meneses / Bula NHS
TLE (General) / Agapito Togni, Salvacion Asis, Miguel F. Barcia / Quipayo HS

5.  Functions of the School Screening Committee and Division Selection Committee and Sub-committee

5.1 School Screening Committee

a.  Posts on conspicuous places the step-by-step procedure in applying for Teacher I positions, including a copy of DepEd Order 7, 2015.

b.  Receives applications and documents

c.  Verifies and certifies as to completeness, veracity, accuracy, and authenticity of documents

d.  Issues a certification to each applicant that it has received the application specifying the documents that have been submitted in support of the application.

i.  The school Screening Committee shall not refuse acceptance of any application. If any of the required documents are incomplete or invalid, the Committee shall immediately notify the application to facilitate the complete and proper submission of documents.

ii.  Regardless of being incomplete or invalid, however, all applications must be forwarded to the Division Selection Committee, albeit such submissions must be noted and marked by the Committee.

e.  Produces duplicate copies of the received applications and documents. The copies are then to be compiled and/or bound, with a table of contents and proper pagination, and are to be kept in the Office of the School Head for records purposes.

f.  Submits a complete set of properly labelled application documents to the Division Selection Committee through the Division Office’s Receiving Section.

5.2 Division Selection Committee

a.  Receives from the School Screening Committee the list of applicants with the corresponding documents.

b.  Verifies the documents submitted by the School Screening Committee as to completeness, accuracy, authenticity, and veracity.

c.  Evaluates applicants on Education, Teaching Experience, LET/PBET Rating, Interview, Demonstration Teaching, and Specialized Training and Skills based on criteria set forth in these guidelines.

d.  Reviews and consolidates the results of the individual ratings of applicants, based on the scores they obtained in each criterion for evaluation.

e.  Prepares division-wide RQAs by subject area specialization as follows: English, Filipino, Algebra, Trigonometry, Geometry, Statistics, General Science, Biology, Chemistry, Physics, Araling Panlipunan, Edukasyon sa Pagpapakatao, Music & Arts, Physical Education & Health, and SPED. Depending on the schools’ offerings, separated RQAs for Agri-Fishery Arts, Home Economics, Information and Communications Technology (ICT), and Industrial Arts shall be prepared as well.

f.  Sends to each applicant a written communication detailing the scores he or she has received for each evaluation criterion as well as the final overall rating, signed by the chair.

g.  Secures list of its LGU-funded teachers that served prior to the issuance of the policy prohibiting accommodation of locally funded teachers from the office of the provincial governor, city/municipal mayor, or provincial/city/municipal administrator.

h.  Ensures that LGU-funded teacher applicants go through the application process as provided for in these guidelines.

i.  Submits the complete results of the evaluation of applicants, including pertinent records of deliberations, to the SDS for approval.

6.  Evaluation and Selection Criteria

Applicants shall be evaluated using the following criteria with the corresponding weight:

Criteria / Points
a.  Education / 20
b.  Teaching Experience / 15
c.  LET/PBET Rating / 15
d.  Specialized Training and Skills / 10
e.  Interview / 10
f.  Demonstration Teaching / 15
g.  Communication Skills / 15
Total / 100

7.  Applicants in the Previous selection Process

Those who have applied in the previous selection process (SY 2015-2016) whether or not included in the Registry of Qualified Applicants NEED to submit complete documents, if they wish to undergo the selection process this year.

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