Position Title, Location & Contract Duration
Manager - Project Approval and NGOAB Relations under Administration Department (1 position)
Location: Based at Dhaka, CARE Bangladesh Headquarters.
The duration of the proposed contract will be for five years.
I. Job Summary:In a brief paragraph, state the position's overall purpose or objective, highlighting the general functions for which the position is responsible. Why does the position exist and what must it accomplish
The Manager - Project Approval and NGOAB Relations is responsible for leading on new projects approval from GOB including assisting all projects for developing and submission of quarterly and annual progress reports to NGO Affairs Bureau. S/he will develop the FD (Foreign donation) forms of all new projects and will submit to NGO Affairs Bureau in a timely manner. The Manager will maintain good communication and liaison with NGO Affairs Bureau, will work with projects/programs in preparing and submission of reports (quarterly/annual/audit) as per the GOB requirements including responding all questions and queries as and when required. S/he will maintain coordination with projects/programs and finance unit, and will assist that all projects maintain the compliances the regulations of the Government of Bangladesh. The Manager will inform projects/programs/units the GOB requirements and updates for any modifications of GOB circular in regard to NGO activities.
The Manager - Project Approval and NGOAB Relations will directly reports to GM -Admin Section will work closely with the other members of Finance & PDU. S/he will support in launching of new projects as well as support in design of new projects.
II. Responsibilities and Tasks:
Describe the major responsibilities, principal tasks, competencies and end results for which the position is accountable (try to limit responsibilities to five). List the responsibilities in the order of importance and state the percentage of time the employee spends on each responsibility during a typical year.
Employees who supervise other regular employees on a continuous basis should have Staff Management as the number one Job Responsibility. The general rule of thumb for percentage of time for management of others is 5% per direct report. Example: If a supervisor has six direct reports then at least 30% of his/her job should be allocated to supervising those employees.
Responsibility # 1: Ensure that all projects/programs of CARE are being implemented in compliance with GOB requirements / 60%
§ Prepare Project Pro-forma (FD-6) as per prescribed format of NGO Affairs Bureau and submit to NGO Affairs Bureau for approval.
§ Timely respond to queries of NGO Affairs Bureau in obtaining approval/ clearance.
§ Prepare multi-year budget in FD-6 of CARE's new projects or extension projects for NGO Bureau in FD-6 format
§ Ensure timely response queries from NGOAB and keep abreast with all communications to/from the NGO Affairs Bureau.
§ Take actions/initiatives to solve outstanding project approval issues with the appropriate NGO Affairs Bureau desk officers.
§ With the guidance of GM-Admin at CARE Bangladesh ensure compliance with the NGO Affairs Bureau in terms of project approval, yearly fund release and reporting requirements.
§ Collect, review and prepare Quarterly and Annual Report of CARE projects as per prescribed format of NGO Affairs Bureau and submit in obtaining yearly fund clearance.
Responsibility # 2: Reporting and communication / 25%
§ Coordinate and assist Finance department in preparing audit report (FD-4) of CARE projects as per guideline of NGO Affairs Bureau and submit to NGO Affairs Bureau and Bangladesh Bank.
§ Prepare the audit query response for NGOAB in coordination of concern project and finance.
§ Coordinate with the projects/programs, prepare and submit year ending FD-2 and FD-4 for all on-going projects to the NGOAB.
§ Coordinate with Projects/programs in preparation and submission of quarterly and annual reports to NGO Affairs Bureau
§ Report to project and Finance Unit for any deviation from the originally proposed budget and recommend for corrective measures as required for each projects.
§ Day to day liaisons/communication with NGO Affairs Bureau officials.
§ Ensure timely response to requests/queries from NGO Affairs Bureau.
Responsibility # 3: Documentation, Coordination and information management. / 15%
§ Ensure that all memos and documents from NGO Affairs Bureau are maintained in properly documented and well protected.
§ Update Donor list and CARE's project information (Short brief of the Project, budget, duration and geographic location)
§ Assist PQU unit in preparing Project Brief, Annual Report and CARE-Bangladesh Newsletter, etc
§ Maintain project wise NGOAB related information file.
§ Coordinate with the Program/Project Leaders, Finance and audit team in collecting and compiling information as per GOB requirements.
III. Reporting:
Directly reports to the GM-Admin Section
IV. Working Condition:
Dhaka based position with field visit as and when required
V. Qualification:
· 3 (three) years experience in relevant field, particularly maintaining liaison and communication with relevant government authority and other stakeholders.
· Master's Degree in Finance / Management/ Social Sciences
· Good conceptual understanding on development work and ability to maintain liaison with the GOB (NGO Affairs Bureau)
VI. Core Competencies:
§ Good knowledge and understanding of legal requirements of GOB for NGO operation in Bangladesh
§ Good interpersonal communication, liaison, negotiation and collaboration skills
§ Good computer skills and should have ability to design simple formats and graphs.
§ Good oral and written communication skills in both Bangla and English.
VII. Authority:
VIII. Contact Key Relationship:
Projects/Program Leaders, Country Director, Assistant. Country Directors, Director Program Quality and Director Private Sector Engagement, Program Directors, Finance, Cost proposal Manager, and Internal Audit team, Government Relations Advisors, Field Office Management Teams, and the NGO Affairs Bureau
Candidates need to be highly motivated and committed to CARE Bangladesh’s vision, mission, and long term development work to significantly improve the lives of the most vulnerable and marginalized. Candidates must be capable of displaying great learning agility, support and encouragement of knowledge sharing across projects, to the ultimate benefit of all of CARE’s mission wide initiatives.
This is an interesting time in the development of CARE as an organization which is shifting towards a program approach where it has developed longer-term impact visions to have MORE sustainable changes in the lives of the extreme poor and marginalized. CARE is looking for a Manager - Project Approval and NGOAB Relations who will play a key role in the leadership of the Administration Department whilst at the same time building a learning culture that promotes knowledge sharing across CARE and excellence.
Compensation
Salary is negotiable for highly deserving candidate.
CARE Bangladesh invites applications from qualified individuals. Summary job descriptions and the application format can be found on the website at: www.carebangladesh.org. Please note that only applications filled in as per CARE format will be considered. Please email the application to on or before July 23, 2011. For those wanting to send hard copies of the CARE application format please send to: HR Manager, HRD&M CARE Bangladesh, 20-21, Kawran Bazar, Dhaka 1215. Interested persons may also collect the application form from our Receptions desk (9th floor).
Note: 2 Women are particularly encouraged to apply 2 Any persuasion will disqualify the candidates. 2 Internal and external applicants shall be treated equally in the entire selection process, 2 Applicants who have relatives in CARE must mention it in the application form 2 Please write the position name at the top of the envelope.