Between the City of Lakeland, Hereafter Known As City And

Emergency Lodging Agreement

between the City of Lakeland, hereafter known as City and

______

PURPOSE

In the event of an emergency the City of Lakeland will respond quickly to restore essential services to the community. It may become necessary to secure lodging for visiting work crews or essential employees who need temporary housing to assist in the restoration effort. In preparation for such an event, the City would like to have an agreement in place with local facilities to provide for lodging efficiently and at pre-arranged price.

ACTIVATION

In the event of an emergency, rooms will be requested by an authorized City employee. Authorized personnel are Jane Gschwender, Training Specialist, Diane Mullis, Supervisor of Support Services, Joey Tamondong, Training Specialist, and Dennis Herbert, Safety Officer.

Rooms reserved and not needed shall be cancelled by ______pm. on the day of arrival. If the room is not cancelled the City will guarantee payment for one night.

TERMS OF AGREEMENT

Pricing – The agreed price for each room at this facility shall be $______per night for up to two (2) people per room. This rate is guaranteed from the date of ______through ______. The City is tax exempt and will provide a current tax exemption certificate. The City is not responsible for incidental charges incurred unless agreed to by authorized personnel.

Sharing of information – Guest registration information for persons provided lodging under this agreement by the City is to be shared only with authorized City employees.

BILLING ARRANGEMENTS

The City will complete the necessary paperwork to establish direct billing with the hotel/motel prior to use of the facility. The City’s Finance Department will make payment by check after receipt of a detailed bill. Detailed bills may be provided directly to the City’s authorized representative on the day of check out if available or mailed to City of Lakeland, Finance Department, 228 S. Massachusetts Ave., Lakeland, FL 33801.

Agreed to this ______day of ______.

______

Signature, City of Lakeland representative Signature, facility representative

______

Print Name, Title Print Name, Title

______

Contact Number – During emergencies the Contact Number

contact number is 834-2710

Contact information for reservations:
Person or title who will be familiar with agreement: ______
Telephone: ______
FAX:______