Job Title:LoanAdministration – Documentation Prep Specialist

Reports To:Director of Loan Operations

Job Summary:

Responsible for the review and the documentation of commercial, commercial real estate, consumer, and consumer real estate loans. Accountable for the accurate input to Laser Pro Lending system and the financial and collateral monitoring items into the Bank’s imaging and tracking system. Responsible for the compliance of the documentation, including internal forms, regulatory updates to the systems, HMDA, and CRA reporting.

Primary Duties/Responsibilities:

This list includes the current primary responsibilities of this position. It is not intended to be all-inclusive and is subject to change, as needed, for the purpose of operational efficiency.

  • Prepares documentation for new loans, renewed loans, lines of credit, letters of credit, extensions, modifications, and participated loans while identifying borrowing authorities, collateral positions, and approval authorizations.
  • Prepares preliminary disclosures required on consumer real estate loans, while assuring the timeliness required by compliance regulations.
  • Verifies and enters HMDA and CRA data onto doc prep system and host system and performs periodic audits prior to annual submission of reports to the government.
  • Examines flood determinations, title policies, collateral perfections, loan policy exceptions, insurance, and financials for monitoring and reporting within the Bank’s document tracking and imaging system.
  • Provide internal and external customer service from direct, emailed, faxed, or phone requests. This includes research and response in a timely, positive and professional manner.
  • Enter new products specifications onto Laser Pro document system; review, implement, and test periodic Release installations from Laser Pro.
  • As needed, will perform various duties to include preparation of Board reports, ordering all commercial and consumer appraisals, and assisting in internal and external audits; also being knowledgeable with SBA and USDA guaranteed loans.

Qualification Requirements:

  • Excellent communication skills, including the ability to listen attentively and intuitively, and effectively convey a response that promotes a positive impression.
  • Ability to communicate both verbally as well as in writing.
  • Excellent time management and organizational skills and the ability to work independently with little supervision.
  • Ability to demonstrate aptitude for detail work and ability to effectively meet specific deadlines.
  • Ability to respond under pressure while effectively working with multiple priorities and schedules.
  • Working knowledge of Excel, Word, other production software (i.e. Laser Pro Lending).

Experience Requirements:

  • 5+ years of banking experience specifically in loan administration.
  • 2+ years of loan documentation preparation experience
  • Thorough knowledge of loan system processing and reporting options.
  • Thorough knowledge of policy and procedures as it relates to loan documentation and processing.
  • Thorough knowledge of loan accounting principles and procedures.
  • Very strong problem solving and/or mathematical skills.

Education Requirement:

  • High School Diploma or equivalent required.

Physical Requirements:

  • Normal office activity.
  • May require long periods of typing and repetitive motion.