Piper Glen Subdivision Association
Monthly Board Meeting Minutes
Tuesday August 11th, 2015
1. Call to Order:
· (5:30 PM) By Vice President Paul Moore
2. Roll Call:
· By Secretary Glen Austin
· Present: Vice President Paul Moore, Treasurer Dan Erwin, Secretary Glen Austin, Architectural Board Members Mark Hanson, Joe Galassi, and At Large Officer Wendy Abshier
· Not Present: President Tim Jenkins
3. Approval of Agenda:
· Moore called for approval of the agenda. Erwin motioned for approval and Galassi second the motion. Agenda approved via consensus.
4. Approval of Minutes:
· Moore called for approval of minutes from the July meeting. Galassi motioned for approval and Hansen second the motion. July minutes approved via consensus.
5. Treasure’s Report:
· The Board announced the resignation of Treasurer Dan Erwin. The Board and mandatory members in attendance thanked Mr. Erwin for his time and commitment. Several members expressed their gratitude for efforts far beyond the call of duty. Those in attendance were advised that Mark Hansen will serve as interim until a replacement is named.
Hansen briefly discussed budget line items for July and payments pending approval for August. Mr. Hansen reported no highly unexpected expenses and advised that the subdivision is currently in good financial condition. Mr. Hansen did inform that the monthly Bird Armour bill was slightly higher than expected, primarily due to additional reconciliations. Mr. Hansen will follow up to ensure accuracy.
Hansen called for approval of the Treasure’s Report. Galassi motioned for approval, Abshier second the motion. Approval was given via consensus.
6. Architectural Control Committee Report:
· Hansen briefly discussed the Architectural Control Committee Report for the month of August. There were no major issues and requests were as follows,
7/14 - request for new home on lot #235. Approved pending colors.
7/15 - request for construction of a wood plank and bamboo trellis. Denied due to materials.
7/24 - request for a fence. Approved.
7/24 - notification of drainage issues. The city and homeowner will address.
7/30 - request for a pergola over existing deck. Approved.
Moore called for approval of the Architectural Control Committee Report. Hansen motioned for approval and Galassi second the motion. Approved via consensus.
7. Pool Manager/Pool Committee Report:
· Abshier advised that there will likely be an adjustment to the pool schedule due to staffing, or lack thereof. Additional information pertaining to pool hours will be forthcoming.
8. Landscape Report:
· Abshier briefly discussed concerns pertaining to untrimmed trees on Mansion Rd. The Board received complaints as the trees may be creating a potential safety hazard. The Board received an estimate for cost to trim ($885.00). Due to the potential safety hazard, a vote was taken to proceed with payment to rectify. Moore called for approval to proceed with estimated ($885.00) cost to trim the trees on mansion Rd. Hansen motioned for approval and Galassi second the motion. Approval to proceed with payment was given via consensus.
9. Old Business:
· Bike Path - Hansen briefly explained the voting process for the bike path by-law vote. Ballots were passed to mandatory members in need. Mr. Hansen advised that votes will be counted on August 12th and notification of results will be shared on August 17th.
10. New Business:
· Abshier informed all that dates for upcoming events will be as follows,
Fall Party September 19th, from 2pm to 10pm
Garage Sale September 25th- 26th
Dumpster Weekend October 2nd- 5th
11. Resident Comments/Questions: N/A
12. Next Meeting:
· Will be held on Tuesday September 08, 2015 at 5:30 PM, Edgar’s Coffee House,
87 W Plummer Road, Chatham IL.
13. Adjournment:
· Moore requested a motion to adjourn the meeting. Austin motioned to adjourn. Galassi second the motion. Approved via consensus.