Directorate: / Customer Operations
Salary Band: / 8
Post reference: / TS57
Job Evaluation Ref & Date: / 03.03.2015
Role statement of purpose: / To provide programme management support across TfGM’s Cycle Infrastructure programmein compliance with the agreed Projects Management Procedures (PMP).
Reports to: / Cycling Infrastructure Manager
Key Role Outputs(KROs)
these set out what must be achieved for the post holder to be successful in the role / Key Actions
These set out how the KROs will be achieved – the activities required.
Apply understanding of TfGM’s project and programme management processes to deliver TfGM’s Cycle Infrastructure programme. /
- Oversee programme delivery in accordance with Projects Management Procedures (PMP).
- Ensure Project Execution Plans(PEPs) and Programme Plans are initiated and kept up to date including risk and issue management.
- Ensure that the programme is adequately resourced to deliver against its commitments.
- Ensure an effective communications and stakeholder strategy is produced and delivered which supports the programme.
- Prepare adetailed programmeplan, within the framework agreed with Programme Management Services (PMS), and review progress against commitments.
- Ensure that the programme complies with all Standing Orders as defined in the Greater Manchester Combined Authority’s constitution, financial regulations, relevant legislation and other statutory requirements.
Secure approvals necessary to deliverthe programme. /
- To manage the change control process for the programme, including preparing change requests and presenting at Change Committee.
- Obtain the necessary internal (Programme Board, Executive Group, etc) and external (Transport for Greater Manchester Committee (TfGMC)/GMCA orthird party) approvals consistent with current TfGM practices and procedures.
- Manage the programme through the appropriate gateway review process.
Undertake systematic project reviews and agree action plans to address issues raised throughout the programme lifecycle. /
- Lead the reviewing of milestones and progress for each project within the Cycle Infrastructure programme, in conjunction with delivery partners where appropriate.
- Ensure problems and issues are effectively resolved.
- Oversee the production of regular, up to date and accurate project reporting.
- Provide advice on compliance with TfGM’s Project and Programme Management Procedures.
- Manage, and continuously monitor, the programme to ensure satisfactory progress and consistent delivery to the agreed funding, outputs and timescales.
Put in place a Stakeholder Communication Strategy for the programme and ensure stakeholders made aware of project progress. /
- Ensure key stakeholders are regularly appraised of project progress and activities, and that they receive information promptly as and when requested.
- Measure, understand and respond to regular internal and external stakeholder feedback to continuously improve service quality.
- Maintain effective communication channels with delivery partners to keep them appraised of project/programme commitments and achievements through regular reporting.
- Develop effective working relationships with internal colleagues and delivery partners to ensure efficient working arrangements.
Ensure budgets necessary to progress the programme are in place. /
- Obtain accurate cost estimates so as to enable the programme to be progressed through various technical design and implementation stages.
- Seek internal (TfGM) and external TfGMC/GMCA/third party (as appropriate) approval to these budgets.
Effective programme reporting undertaken. /
- Undertake accurate monthly programme reporting including costs, funding, schedule, risks and issues.
- Manage the operation of the Active Travel programme board, preparing reports as required across the Active Travel teams.
- Lead the collation of financial, programme and technical information for reporting to funders, including the DfT.
Compulsory Outputs (COs)
these set out what must be achieved for the post holder to be successful in the role / Key Actions
These set out how the COs will be achieved – the activities required.
C1 / Ensure you comply with all applicable organisational legislation and policy: /
- TfGM Safety Management System (In particular section SMS 201 Roles and Responsibilities)
- Dignity at Work policy;
- Information assurance and security in line with Cabinet Office requirements;
- Risk management
- TfGM policies and procedures
- Equality and diversity legislation
- TfGM Vision & Values
C2 / Any other reasonable duties as required from time to time
Key Interdependencies
Key Contacts /
- Delivery partners including district highway authorities, Canal and River Trust and Sustrans
- Relevant stakeholders including DfT, other cycle cities, public health authorities and national and local cycle groups.
- Head of Travel Choices and Active Travel
- Travel Choices and Active Travel Team
- Colleagues in Programme Management Services, Transport Strategy and Highways Directorates
- Consultants
Direct reports / None
Budgetary responsibility / As agreed with Head of Travel Choices and Active Travel
Location / TfGM, 2 Piccadilly Place, Piccadilly, Manchester, M1 3BG
Office Use Only / Updated / Updated / Updated / Updated / Updated
Created
Dominic Smith 31.03.2015 / 21.01.2016
Cycling Programme Manager
(Knowledge, skills and experience required at selection stage)
E / Essential Experience:
E1 / Track record of delivering projects to time, cost and standard.
E2 / Demonstrable experience working in programme management and implementation.
E3 / Experience in budget monitoring and financial control.
E4 / Ability to work to tight deadlines and meet funding and operational targets.
E5 / Experience in leading multi-disciplinary teams to deliver projects.
E6 / Experience of stakeholder engagement and multi-agency working to deliver effective transport solutions.
E7 / Proven experience of successful partnership working with a range of delivery partners.
E8 / Demonstrable experience in successful management of significant individual projects.
E9 / Self-motivated with an ability to work without close supervision.
E10 / Ability to compile clear and concise technical and non-technical reports for a range of political, professional and lay-person audiences.
E11 / Experience of delivering infrastructure projects and programmes.
D / Desirable experience:
D1 / Experience of working in the public sector.
D2 / Experience of delivering cycle infrastructure and/or highway schemes.
D3 / Skilled in using industry standard project management tools and technology.
EQ / Essential Qualifications – Technical, Vocational or educational:
EQ1 / Educated to degree level.
DQ / Desirable Qualifications – Technical, Vocational or educational:
DQ1 / Project/programme management qualifications.
DQ2 / Membership of a relevant professional institution.
EA / Essential Attributes:
EA1 / An understanding of the processes in place to deliver streams of work.
EA2 / Able to communicate efficiently to a variety of audiences clearly and concisely, together with excellent listening skills.
EA3 / Excellent interpersonal skills including persuasiveness and the ability to secure positive working relationships with new stakeholders.
EA4 / Excellent report writing skills with the ability to communicate at the highest levels and to deliver presentations to a wide range of audiences.
EA5 / Ability to work under pressure to ensure the delivery of the objectives of multiple projects andto produce high quality work to tight deadlines.
EA7 / Flexibility and willingness to adapt to fluctuations in workload.
EA8 / Ability to drive change in the delivery of complex and sometimes sensitive/political issues.
EA9 / A commitment to deliver the agreed work plan to the timescale and standards required.
EA10 / Self-motivated with an ability to work without close supervision.
DA / Desirable Attributes:
DA1 / Negotiating skills.
DA2 / Understanding of current guidance and best practice relating to cycling or highway infrastructure.