HANDOUT E

Comparison Chart

Evaluation and Selection Report Template

and Evaluation and Selection Report Checklist

E&S Report Template / E&S Report Checklist
Signature Page / Signature Page
I. Summary and Recommendation / I. Summary and Recommendation
I. A. Summary / I. a. Executive Summary
I. B. Recommendation / I. b. Recommendation
II. Evaluation / II. Evaluation
II. A. Cost Summary / II. l. Evaluation of Cost Proposals
II. B. Evaluation Results / II. a. Bidder Selection Methodology
II. c. Proposal Screening
II. d. Evaluation of Contract Language
II. e. Evaluation of Administrative requirements
II. f. Evaluation of Non-Cost Technical requirements and material deviations summary
II. g. Material Deviations
II. h. Combined Non-Cost Points Summary
II. i. Application of the DVBE Incentive
II. j. Arriving at the Total Weighted Non-Cost Score
II. k. Cost Proposal Certification and Opening
II. l. Evaluation of Cost Proposals
II. m. Computing the Preliminary Overall Weighted Score
II. n. Computation of Small Business Preference, and Total Overall Weighted Score
II. o. Other Preferences (TACPA/EZA/LAMBRA)
II. B. 1. Bidder 1
II. B. 1. a. VolumeI. Administrative and Technical Response
II. B. 2. Bidder 2, 3, 4 etc.
III. Background / III. Background
III. A. Evaluation and Selection Team / II. b. Evaluation and Selection Team Procedures
III. B. Release of RFP / III. a. Release of RFI
III. b. Release of RFP
III. c. Contracts Register Advertising
III. d. Key Action Dates
E&S Report Template / E&S Report Checklist
III. C. Bidder’s Conference / III. e. Bidder’s Conference
III. f. Requests for changes
III. g. Protests of requirements
III. h. Question and Answer sets
III. i. Addenda
III. j. Letters of Intent to Bid
III. D. Conceptual Proposals / III. k. Conceptual Proposal and confidential discussions
III. E. Detailed Technical Proposals / III. l. Detailed Technical Proposal and confidential discussions
III. F. Draft Proposals / III. m. Draft Proposal and confidential discussions
III. G. Final Proposals / III. n. Final Proposals
IV. Demonstration / III. o. Demonstration
III. p. Legislative issues or interest
IV. Attachments
IV. a. Cost Proposal Certification
IV. b. Notice of Intent to Award
IV. c. Deviation worksheets
IV. d. Other?
V. Solicitation Artifacts
V. a. RFP
V. b. Mailing List
V. c. Copy of Contracts Register ad
V. d. Question and Answer Sets and related correspondence
V. e. Addenda
V. f. Bidder’s Conference attendance list
V. g. Letters of Intent to Bid
V. h. Conflict of Interest & Confidentiality Statement
V. i. Letters requesting RFP changes and state response
V. j. Documentation of any protest of the RFP requirements and state response
V. k. Evaluation and Confidential Discussion documentation for individual suppliers submitting Conceptual Proposals
V. l. Evaluation and Confidential discussion documentation for individual suppliers submitting Detailed Technical Proposals
E&S Report Template / E&S Report Checklist
V. m. Evaluation and Confidential discussion documentation for individual suppliers submitting Draft Proposals
V. n. Proposal Receipt Log
V. o. Proposal Check List
V. p. Final Proposals and evaluation
V. q. Project/Client Reference Checklist Questionnaire
V. r. Proposal Evaluation Worksheets/Checklists
V. s. Cost Proposal Certification
V. t. Evaluation and Selection Team Procedures manual
V. u. Protests of Award – full documentation of the procedure and results
V. v. Other?

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