Department of Library Services
UPSpace Report 2007
UPSpace is a university-based institutional repository which offers a set of services to the researchers of the UP Community, for the management and dissemination of digital academic/research materials (excluding work of administrative or commercial nature) donated to or created by the institution and its community members. The set of services includes the collection, storage and preservation in digital format, and retrieval of items submitted to UPSpace. “It is most essentially an organisational commitment to the stewardship of these digital research materials, including long-term preservation where appropriate, as well as organisation and access or distribution” (Lynch 2003).
The UPSpace interface provides for easy decentralised self-archiving by faculty, and organizes the documents in logical, easily retrievable fashion.
The repository uses DSpaceTM software, developed at MIT with support from Hewlett Packard, which complies with the Open Archives Initiative (OAI); thus allowing articles to be easily discovered by web search engines, services and indexing tools. According to studies conducted (Jones, Andrew and MacColl 2006) “open access papers are read more widely, and, therefore, cited more frequently. The consequence of this is that they have greater impact”. Through making this service available, we hope to support researchers to help increase NRF-ratings, H-indexes, and in the long term help increase the position of the University of Pretoria on the Shanghai List of academic rankings
(http://ed.sjtu.edu.cn/rank/2005/ARWU2005_Top100.htm ). Research articles are just one of many kinds of research output archived on UPSpace. Currently the repository also contains research material of the following nature: technical papers/ reports, conference papers/ proceedings, chapters from books, digitized images and documents from unique and valuable collections donated to the University of Pretoria, theses and dissertations, etc.
Each item in the repository is assigned a unique persistent identifier, using the CNRI Handle System. The identifiers are resolvable in perpetuity, and will remain valid even if content migrates to a new system. This allows documents in the repository to be properly and effectively cited in other research.
UPSpace was implemented during January 2006. Up to date 3 470 items across all faculties and in all formats have been submitted and archived.
Some highlights of our repository related activities include the following:
In-house involvement & in-house visits 2007
Information Specialists work along with the UPSpace Manager in training members from faculty to learn how to submit material to UPSpace. Up to date, 550 persons from the UP Community have logged on to UPSpace and have registered as e-persons on the system. All information specialists and cataloguers play an active role within the workflow for the different collections.
Training, visits, introductions during 2007:
6 November 2007 / New Staff Orientation re UPSpace29 October 2007 / Dept. of Auditing (UP)
15 October 2007 / Dept. of Law (UP)
12 June 2007 / IMPS
April 2007 / Engineering Management, Civil Engineering, Industrial & Systems
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Engineering15 March 2007 / Faculty of Health Sciences
23 February 2007 / Faculty of Natural & Agricultural Sciences
23 January 2007 / ILL Workshop
January 2007 / Innovate Publication (Leon Liebenberg)
External Consultation
The UPSpace Manager and UPSpace Collection Administrators (Information Specialists) are actively involved in providing consultation services to other higher education institutions nationally. As a result of this, the CSIR has managed to successfully implement their repository during 2007. We continue to work closely with the CSIR in advancing the repositories at both institutions.
Visits
We are recognized by the external community as leaders in the library e-environment. As a result, we are frequently visited, during which we brief our colleagues from other institutions on our activities:
26 October 2007 31 August 2007
15 July 2007
11 July 2007
14 & 15 June 2007
16 April 2007
15 March 2007
1 March 2007
2 February 2007 29 – 31 January 2007
SARUA
Eskom
Component Library
Calico
University of Zimbabwe
University of Johannesburg
DEASA (Unisa Florida Campus)
Sanpark
UNISA
University of Botswana
Papers presented
In our endeavor to help position the University of Pretoria in the field of research and the e-environment, we frequently present papers during conferences. The following papers were presented during 2007:
23 Oct. 2007 Development of a Library 2.0 service model for an African library – Dr Heila Pienaar & Ina Smith
Third LIASA Gauteng North Branch Meeting, 23 October 2007. IFLA feedback session (Pretoria, SA)
Development of a Library 2.0 service model for an African library – Dr Heila 22 Aug. 2007 Pienaar & Ina Smith
World Library and Information Congress (WLIC): 73rd IFLA General Conference and Council (Durban, SA)
21 Aug. 2007 Adapt or die : energizing library staff and academics through the development of digital repositories – Ina Smith & Dr Heila Pienaar World Library and Information Congress (WLIC): 73rd IFLA General Conference and Council (Durban, SA)
19 July 2007 Research output @ research institutions : cited more, safe forever* - Ina Smith
Institutional Repositories workshop on creating an information infrastructure for the scholarly community, 17 - 19 July 2007, WITS (Johannesburg)
19 July 2007 Launching the Dean digitally: the Jonathan Jansen Collection in UPSpace – Elsabé Olivier
Institutional Repositories workshop on creating an information infrastructure for the scholarly community, 17 - 19 July 2007, WITS (Johannesburg)
20 June 2007 Metadata put into practice: applications for preservation and retrieval
purposes, using the Qualified Dublin Core metadata schema – Ina Smith,
Amelia Breytenbach, Ria Groenewald
IGBIS Seminar (UNISA): "Digital Library Standards & Metadata - the basics"
30 May 2007 Capturing & harvesting our heritage on the world wide web – Hettie Groenewald & Elsabé Olivier
2nd International Conference on ICT for Development, Education and Training, The Safari Park Hotel, Nairobi, Kenya, May 28-30, 2007
22 February 2007
University of Pretoria beats to a different drum : UPSpace in rhythm with
research – Elsabé Olivier, Ina Smith
Electronic Resources and Libraries Conference 2007, Atlanta, Georgia
(USA)
7 January 2007
Development and implementation of an e-information strategy for a university library – Heila Pienaar, Ina Smith
2nd Africa Libraries & Information Management Systems Conference 2007, The Grace Hotel, Johannesburg
UPSpace Collections up to date
Centre for the Study of AIDS (CSA)
URL: https://www.up.ac.za/dspace/handle/2263/3595
Scope: Research articles
Collections: 1
Items: 1
Economic and Management Sciences
URL: https://www.up.ac.za/dspace/handle/2263/1682
Scope: Research articles, Conference papers & presentations, Working papers
Collections: 15
Items: 446
Education
URL: https://www.up.ac.za/dspace/handle/2263/63
Scope: Research articles, Open lectures, Media columns, Photo albums, Radio and
TV interviews, Speeches
Collections: 15
Items: 400
Education Innovation
URL: https://www.up.ac.za/dspace/handle/2263/1933
Scope: Research articles
Collections: 1
Items: 1
Engineering, Built Environment and Information Technology
URL: https://www.up.ac.za/dspace/handle/2263/71
Scope: Botshabelo Collection, Campus Buildings, Housing and Urban
Environments Research, Open Lectures, Research Articles, Rosa Swanepoel
Collection, Archival material, Pearse Collection, Student Projects, Conference
papers and presentations, Technical reports, Media and Communication, Research
Project Reports
Collections: 35
Items: 420
Health Sciences
URL: https://www.up.ac.za/dspace/handle/2263/1713
Scope: Research Articles, Media and Communication, Theses & Dissertations
Collections: 68
Items: 262
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Humanities
URL: https://www.up.ac.za/dspace/handle/2263/243
Scope: Research Articles, Annual Reports, Media Announcements, Newsletters,
Conference reports, Conference papers & presentations, Reviews, Occasional
papers, Open lectures, Online journal (Phronimon)
Collections: 30
Items: 156
Law
URL: https://www.up.ac.za/dspace/handle/2263/925
Scope: AIDS and Human Rights Research Unit, Chapters from books, LLM Alumni
Collection, Research Articles
Collections: 9
Items: 158
Library Services
URL: https://www.up.ac.za/dspace/handle/2263/567
Scope: Events, Conference papers, presentations and posters, Feedback and
reports, Research articles
Collections: 7
Items: 96
Mapungubwe Collections
URL: https://www.up.ac.za/dspace/handle/2263/589
Scope: Artefacts, Documents, Pamphlets, Brochures, Booklets, Postcards,
Photographs
Collections: 5
Items: 62
Natural and Agricultural Sciences
URL: https://www.up.ac.za/dspace/handle/2263/371
Scope: Chapters from books, Research articles, Media Columns, Photo Albums,
Radio and TV Interviews, Research reports, Open lectures
Collections: 32
Items: 392
South African National Veterinary Repository
URL: https://www.up.ac.za/dspace/handle/2263/3809
Scope: Images, Documents
Collections: 2
Items: 40
Special Collections
URL: https://www.up.ac.za/dspace/handle/2263/77
Scope: Africana books, SA Music History, Van Warmelo Collection, Woodhouse
Rock Art Collection, Van der Waal Collection, Gerard Moerdyk Collection, Norman
Eaton Collection, Pioneer Buildings, Sir Herbert Baker Collection, Africana Maps,
Birch Collection, Inaugural Addresses
Collections: 14
Items: 541
Theology
URL: https://www.up.ac.za/dspace/handle/2263/1770
Scope: Research Articles
Collections: 10
Items: 191
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University of Pretoria Archives
URL: https://www.up.ac.za/dspace/handle/2263/2868
Scope: Centenary 2008, UP web news, Publications, Art Collections e.g. Van
Gybland Oosterhoff, Bags Cilliers Photographic Collection, Q-Photo FujiFilm
Student Photographic Collection
Collections: 10
Items: 167
Veterinary Science
URL: https://www.up.ac.za/dspace/handle/2263/78
Scope: Research Articles, Christine Seegers Biomedical Illustrations, Arnold
Theiler Collections, Newspaper articles, Presentations and Conference Papers
Collections: 17
Items: 173
Collaboration with other stakeholders
Collaboration and teamwork are recipes for success. To increase the visibility of research on UPSpace, links were created from UP web pages, from individual faculty web pages, as well as from the Research web page to specific collections within UPSpace. Material on the repository are also highly retrievable via major search engines such as Google and Google Scholar, and the repository has also been registered with international repositories e.g. openDOAR, ROAR, Open Archives Institute, etc.
The library of the University of Pretoria also initiated a community of practice for colleagues from African and South African institutions interested in institutional repositories. The IRSpace mailing list was established, as well as a federated search engine for SA repositories searching all repositories at once. Visit http://www.google.com/coop/cse?cx=013518019117943970829%3Atlw8-sayn_q
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