Report of Activities
Australian Antarctic Division
ANTARCTIC TREATY (ENVIRONMENT PROTECTION) ACT 1980
ANTARCTIC MARINE LIVING RESOURCES CONSERVATION ACT 1981
REPORT OF ACTIVITIES
Season ……………………....
Authorisation/PermitHolder.………………………….
ProjectNumber (if relevant)…….……..………………
Project Name (if relevant) …….……..…………………
File [Records] ref: 06/344-3Container:
Rec No: / Responsible Officer:
TET Environmental Policy Officer / Authorising Officer:
TET Manager / Authorisation Date:
April2018
Review Date:April 2020
Location of Hard Copies/Points of Use: TET
EXPLANATORY NOTE
Use thistemplate to report on your activities authorised under the Antarctic Treaty (Environment Protection) Act1980 (ATEP Act), or the Antarctic Marine Living Resources Conservation Act 1981(AMLR Act).
Subsection 21(1) of the ATEP Act requires permit holders to submit a report on the activities relating to their permit, including measures taken to ensure compliance with the permit conditions. It is also a standard condition of environmental authorisations issued under Section 12F of the ATEP Act, and permits issued under Section 9 of the AMLR Act, that a report is submitted describing the activities carried out under the authorisation or permit, including measures taken to ensure compliance with the permit or authorisation conditions.
This report is required on or before the date stipulated as a condition of your authorisation or permit. Failure to provide the report by the due date may be regarded as a non-compliance.
INSTRUCTIONS
Did you have:an authorisation for your activities? If yes, complete Part A.
(This is issued as a ‘Notice of Determination and Authorisation’)
Did you have an ATEP and/or AMLR Permit?If yes, also complete Part B.
Did you enter or undertake an activity in an ASPA?If yes, also complete Part C.
Please send the SIGNED completed report (including all relevant parts) to:
Environmental Policy Officer
Territories Environment and Treaties Section
Australian Antarctic Division
203 Channel Highway
KINGSTON TASMANIA 7050
Or by email:
For further information or assistance, email:
______
Contact Information
Name of authorisation or permit holder (to whom the authorisation or permit was granted):
………………………………………………………………………………………………….
Organisation/business/expedition: …………………………………………………………….
Email address: ………………………………………………….
Phone number:………………………………………………….
______
Part A – Environmental Authorisation Report
1. Authorisation
Complete this part in relation to the conditions imposed by your authorisation. (This is issued as a ‘Notice of Determination and Authorisation’)
1.1What is the authorisation commencement date?…………………………
1.2What is the authorisation expiry date?…………………………
1.3List each of the conditions of your authorisation and report on your compliance withthem. Please ensure that eachcondition has been addressed (note that some authorisations may have numerous conditions). Photographs of your activities associated with your authorisation conditions are encouraged.
Authorisation Condition No. and detailsEnsure that all conditions on the authorisation, including Reporting conditions and Project-Specific conditions, are addressed. / Report
For example:
1. The Activity must only be undertaken in the Antarctic between the periods of [date] and [date]
For example:
2. The proponent shall ensure that all persons who will be undertaking the activity:
(i) understand the project application, this authorisation and its conditions; and
(ii) are provided with a copy of this authorisation, and understand that they are legally bound by its conditions.
1.4Did your activities differ from that detailed in your Environmental Approvals Application Form? (A difference mayalter the anticipated environmental impacts and could include, for example, travel to a different location, using a different method of transport, undertaking a different objective, or use of different equipment)
Yes ☐No ☐
If yes, please describe the different activities and explain circumstances:1.5Did your activities result in any unforeseen environmental impacts, or require different or additional mitigation measures to those detailed in your Environmental Approvals Application Form?
Yes ☐No ☐
If yes, please describe:1.6Please provide descriptions and locations (including within any ASPAs) of markers, instrumentation or equipment installed and/or removed, or any material released into the environment (noting how long these are intended to remain in the area).
1.7 Please provide any further information you consider may be useful. (Include information about any unlabeled materials you observed that may have been left by other parties.)
Signature of Authorisation Holder: …………………………………..
Date: ……………………………….
______
Part B – Permit Report
1. Permit Type (i.e. ATEP or AMLR) and Number: ………….……………………
2. Permit period:………….……………………
(include variations, if applicable)
3. Permit Details
3.1 Was the activity undertaken within the specified permit period?
Yes ☐No ☐
Add further information if you carried out any part of the activity outside the permit period:3.2 List people who undertook activities associated with this permit:
3.3 Did anyone not listed in the permit undertake this activity (or part thereof)?
Yes ☐No ☐
If yes, please explain circumstances. If you had an ATEP permit, comment onwhether a ‘principal’ accompanied the non-listed participant:
3.4 Were there any locations you undertook your activity that were not listed in your permit?(Refer to the section titled ‘Location’ or ‘Approved Location/s’)
Yes ☐No ☐
If yes, please explain circumstances:4. Approved activities
Refer to the next section of your permit which outlines permit conditions specific to your project. This section will be titled ‘Approved Activities’, ‘Approved Wildlife Disturbance’, ‘Approved Species and Limit’, ‘Approved Specimens and Quantities’, or similar.
4.1 Reporton your activities under this section in relation to each listed condition. However, if the permit condition is specific to an ASPA, then furtherinformation should be provided in Part C of this form. Please ensure that each permit condition under this section of your permit has been addressed (note that some permits may have numerous conditions). Photographs of your activities associated with your permit conditions are encouraged.
(Permit condition number refers to the number used for each permit condition in your permit) Ensure that all conditions on the Permit, including Location, Activity, Specimens and Quantities, Reporting and Benefit Sharing, are addressed. / Report
For example:
1. The specified activities must only be undertaken in the Antarctic between the periods of [date] and [date].
For example:
2. The authorised activities may only be undertaken by the following persons (hereafter referred to as ‘the principals’) …..
4.2If your activities involved collecting samples, please also fill in the table below. However, if all sampling was conducted inside an ASPA, this information should be provided in Part C.(If you sampled both inside and outside an ASPA, use the table below to detail only the sampling that was conducted outsidean ASPA)
Type of sample / Number and/or quantity of samples collected / Location where the samples were collected / Other commentsSignature of Permit Holder: …………………………………..
Date: ……………………………….
______
Part C – Antarctic Specially Protected Area (ASPA) Visit Report
(If more than one ASPA is associated with this permit, please use a separate ASPA Visit Report for each ASPA). Report on only those parts of your activities that were undertaken in an ASPA.
- ASPA name and number:
- List of dates of entry, duration of visit, and all persons who entered the Area under the current permit:
- Objectives of the visit to the Area under the current permit:
- Describe mode of transport to/from and within the Area (note that this includes overflights):
- Describe activities conducted in the Area, including impacts on the habitats and remedial action taken, where applicable (e.g. collect water, soil, or ice, etc, or operational/management activities):
- Sampling activities conducted within the Area:
- Gathering, collecting, injuring or otherwise interfering with any native plants.
- Killing, taking, injuring, disturbing or otherwise interfering with, any native birds or seals (including any dead specimens, bones or eggs).
- Taking, or impacting the habitat of any native invertebrates.
- Gathering and collecting rocks and meteorites.
- Describe any measures taken during this visit to ensure compliance with the ASPA Management Plan that were difficult or impractical. Were there any activities that did not comply with the ASPA Management Plan?
OPTIONAL SECTION
Information provided in this section could assist with the future protection and management of the ASPA.
- Any other comments or information, such as:
- Report on any observations of human effects on the area, distinguishing between those resulting from your visit and those due to previous visitors.
- Comment on whether the values for which the Area was designated are being adequately protected and provide any recommendations on further management measures needed to protect the values.
- Note any features of special significance that have not been previously recorded for the Area.
- Please attach a copy of the map of the Area showing the location of activities performed under this permit (as applicable) - camp site location(s) land/sea/air movements or routes, sampling sites, installations, deliberate or accidental release of materials, any other impacts, and features of special significance not previously recorded.
Signature of Permit Holder …………………………………..
Date: ……………………………….
______
Page 1 of 12