Indiana State University Hulman Memorial Student Union is in the process of updating the equipment and setup in the Dede spaces. The new system will allow the audio and video to be able to run independently or in combined mode. If a piece of equipment fails in one room, it should not affect the equipment in the other rooms. All equipment necessary for independent control will need to be located inside the rack in the room and controls will be through the Extron control panel. The equipment to combine usage of the rooms will be in an independent closet

Video upgrades have already occurred for Dede I, so Dede I would only need the audio component upgraded. Dede II and III will require both audio and video upgrades.

Because of the large scope of this project, it would need to be completed in phases to avoid all spaces being out-of-service during the same time period. Bids will need to break down the cost for each room and include a complete list of parts intended to be use in the project, by room. A one year warranty is required from installer for parts and onsite service and must be included in the purchase price. Pricing for an optional extended warranty will also need to be provided for each year for four (4) years after the expiration of the initial one-year warranty. Vendor should also detail what the warranty covers, type of warranty service, and if warranty includes all costs (for example travel)

Note: The term of any warranty will be by room. There may be significant time periods between the completion of one room and another room. Only one room may be out of service at one time, so it is anticipated that only one room will be under construction at any one time.

Locations:

Dede I

  • relocate audio into the room
  • need 8 microphone (lapel and hand held)
  • install an in room amplifier with 8 microphone/line inputs (Biamp or equivalent)
  • replace projector (6000 lumens or better with long throw lens – 16:10 format)
  • use existing scaler (Kramer 729) and tied to HDMI matrix switcher in control closet
  • install 4 input HDMI switcher (Extron SW4 HDMI LC or equivalent) to the podium

Dede II

  • install AV rack for all equipment for the room – including provided laptop, blueray player, and auxiliary composite input and auxiliary HDMI input)
  • install in room amplifier with 8 microphone/line inputs (Biamp or equivalent)
  • install scaler (Extron DVS605 or equivalent) and tied to HDMI matrix switcher in control closet
  • replace projector (Panasonic FW430 or equivalent)
  • replace projector screen (16:10 format)
  • replace projector lift
  • setup podium with HDMI switcher (4 inputs), HD15 switcher (4 inputs), and secondary control panel

Dede III

  • install AV rack for all equipments for the room – including provided laptop, blueray player, and auxiliary composite input and auxiliary HDMI input)
  • install inroom amplifier with 16 microphone/line inputs (Biamp or equivalent)
  • install scaler (DVS605 or equivalent) and tied to HDMI matrix switcher in control closet
  • replace projector (Panasonic FW430 or equivalent)
  • replace projector screen (16:10 format)
  • replace projector lift
  • setup podium with HDMI switcher (4 inputs), HD15 switcher (4 inputs), and secondary control panel

System requirements:

  • -digital inputs (HDMI)all audio in each room (inside the rack and podium) will be routed to the scaler first and the scaler will route into the Biamp along with the microphone inputs
  • Analog inputs (HD15, composite)
  • Mixer/Amplifier
  • Microphone inputs as specified above for each rom
  • Speakers
  • Projectors (with lifts in Dede II and III)
  • independent racks inside each of the rooms
  • main control capability on the wall
  • podium with laptop hookup capability (both HDMI and HD15) and control (secondary control panel)
  • Matrix switching for both audio and video at the control room (current audio combining room). Video run to the projector will be through HDMI over cat5 cable.
  • Provision for patching both video and audio directly to the projectors and speakers in the event the HDMI matrix switcher would fail
  • install press feed output at the end of each room (so press feed box can be connected to it during press conferences)
  • 2 dedicated wireless microphones (a lavaliere and a handheld) in each of the Dede rooms