Job description
Job title: / International and IMG administratorGrade: / D
Post number: / INT114
Department: / International
Job context: / The Royal College of Physicians of London plays a pivotal role in setting the standards and through a variety of activities, influences the quality of medical practice in hospitals. It conducts examinations, carries out training, education and research activities and advises the Government and the profession on health and medical matters.
With nearly twenty percent of our subscribing Members and Fellows based overseas, across more than 80 countries, international relations are important to the RCP. The UK has a strong network of doctors around the world who completed part, or all, of their training in the UK and our sponsorship schemes for international medical graduates helps to ensure that this situation will continue in the future, thereby helping to maintain our reputation and aid the sharing of knowledge in medicine.
Purpose and scope: / The purpose of the post is to provide administrative support within the International Office, working in particular on issues concerning International Medical Graduates.
Working within a team the post holder is responsible for liaising with enquirers; dealing with applications; attending and organising related meetings and providing briefing and statistical information as well as contributing to the general work of the office
Reports to: / International medical graduate (IMG) manager
Direct reports: / None
Works closely with: / IMG manager, head of international affairs, associate international director for IMGs
Major responsibilities: / · Responsible, together with the IMG Manager, for applications to the International Sponsorship Scheme (ISS), the Clinical Placements Initiative (CPI) and Medical Training Initiative (MTI). This includes:
· Advising International Medical Graduates, UK consultants and NHS staff on the schemes
· Processing applications to schemes for start to finish
· Liaising with and supporting the IMG Panel,
· Maintaining the sponsorship database
· Ensuring monitoring and evaluation of the scheme is carried out
· Organise and arrange meetings and visits as appropriate, both at the RCP and internationally (including travel arrangements).
· Answering enquiries on International Medical Graduate issues by phone, email, letter and in person
· Responsible for placements for Chinese doctors from the Shanghai Municipal Health Bureau, including identifying placements, providing briefing materials for the doctors, arranging introduction and debrief meetings and meeting at the airport.
· At times it may be necessary to attend meetings and events outside of the core hours of work.
· Any other duties as may be reasonably expected and which are commensurate with the level of the post.
· Adhere and comply with the provisions of the RCP’s Health and Safety Policy.
· Undertake all duties and responsibilities in compliance with the rules and regulations encompassing equal opportunities
Terms and conditions
Salary scale: / Grade DAnnual leave: / 27 days annual leave plus statutory holidays (full time)
Other benefits: / · 35 hour week (positions at Grade F and above may require additional hours commensurate with position)
· Flexi-time scheme (Grades A-E)
· Pension scheme (defined contribution scheme and death in service benefit)
· Free staff restaurant (lunchtime Monday to Friday working days exclusive of Bank Holidays)
· Interest-free season ticket loan (following completion of probation)
· Enhanced maternity pay (after two years of service)
· Kidsunlimited childcare vouchers
· Individual learning and development needs review
· Occupational health support
· Corporate membership rate at local Virgin Active
· Cycle to Work Scheme
· Use of RCP facilities (eg. library)
In addition to the benefits set out above, the RCP complies with all statutory rights: details of which can be found at http://www.berr.gov.uk/employment/
Full details on any of the above benefits can be gained from the HR Department upon request or, following employment, via the RCP’s intranet, Parklife.
In consultation with staff, benefits and policies may be reviewed and changed over time.
The RCP operates a no smoking policy.
Job description and person specification
11 St Andrews Place, Regent’s Park, London NW1 4LE
Tel: +44 (0)20 3075 1649, Fax: +44 (0)20 7487 5218 www.rcplondon.ac.uk
Registered charity no. 210508 7
Person specification
Position: International and IMG administrator/ Job number: INT114
Department: International / Date: September 2012
General and Professional Education / Application / Interview
Essential
Degree or equivalent, preferably in social sciences / ü
Excellent written and spoken English / ü / ü
Desirable
Additional language(s) / ü
Technical Competencies / Application / Interview
Essential
C2.3. Uses the features of a range of software systems relevant to work, including:
· Word
· Outlook
· Excel / ü / ü
Desirable
Understanding of, and interest in, international affairs, geographical and cultural difference and healthcare context and needs around the world / ü / ü
Knowledge of General Medical Council regulations, immigration and postgraduate medical education / ü / ü
Grade Competencies / Application / Interview
Essential
B2.3. Takes steps to establish and develop effective relationships both within and across functional and geographical divides / ü
B2.6. Shares information and intelligence to help others give of their best / ü
B3.2. Acts with sensitivity in situations where there are different viewpoints which must be respected to make progress / ü
B4.6. Identifies the purpose of a given communication and adjusts the communication medium and style to the audience / ü
C1.1. Uses a systematic approach to planning and organisation to ensure tasks and projects are delivered on time and within budget / ü
C2.5. Keeps information up to date and in a form which can be used by others / ü
C2.6. Provides and maintains an audit trail for work activities which demand this / ü
C3.4. Finds ways to sustain momentum on lengthy projects / ü
RCP Generic Competencies / Application / Interview
Essential
A1.6. Takes the initiative when there is a need to act / ü
A3.1. Learns from experience by reviewing activities and revising plans in the light of the review / ü
A4.6. Shows patience and courtesy when dealing with people for whom English is not a first language or who have a hearing or other impairment which creates difficulty in communication / ü
B2.1. Works collaboratively on projects, sharing experience and learning with a common aim / ü / ü
C3.1. Prioritises their workload according to importance and urgency / ü
C3.2. Demonstrates an ability to work to deadlines / ü / ü
C3.3. Responds effectively and positively to pressure / ü
C3.5. Stays focused on tasks and understands why achievement is important / ü
C3.6. Sees issues through to delivery to the customer, whether it is a given task, a telephone enquiry, or a longer term goal / ü / ü
C4.1. Recognises problems and spots when existing approaches are no longer valid / ü / ü
C4.4. Identifies the best sources of expertise and knowledge for problem solving / ü
A4.3 3. Interacts with staff and other professions with respect for difference and diversity / ü
Job description and person specification
11 St Andrews Place, Regent’s Park, London NW1 4LE
Tel: +44 (0)20 3075 1649, Fax: +44 (0)20 7487 5218 www.rcplondon.ac.uk
Registered charity no. 210508 7