Post title: / Project Manager- Arthritis Research UK Internship Project
Academic Unit/Service: / Centre for Innovation and Leadership
Faculty: / Health Sciences
Career Pathway: / MSA / Level: / 4; point 31
Posts responsible to: / The project manager will report directly to the Internship Higher Education Institutions Leadership Team, led by Dr Catherine Bowen, for the Arthritis Research UK internship programme.
Posts responsible for: / None
Post base: / Building 45: Highfield campus
Job purpose
To organise and lead the management of the set up and delivery for the Arthritis Research UK internship project for allied health professionals and nurses.
The post holder will be required to co-ordinate the marketing and recruitment of interns for the project in liaison with partner Higher Education Institutions (HEIs), research organisations, research centres, NHS Trusts, professional bodies and intern alumni
The post holder will be required to co-ordinate attend the programme management group meetings that will be convened quarterly, either in person or by teleconference/Skype ensuring analyses data is prepared and acting as a first point of contact for the project.
Key accountabilities/primary responsibilities / % Time /
1.  / Develop, maintain and regularly update the ARUK internship project plan and liaise with the Project lead to track progress against milestones, agree necessary actions and monitor implementation to avoid slippage against timeframe.
Co-ordinate the selection of nurses, occupational therapists, physiotherapists and podiatrists early in their professional career and bring them into rheumatology research teams for the projects. / 30 %
2.  / Set up and facilitate monthly Project Meetings (agreeing Agenda with Project Team, (booking venues). Attend internal and external meetings to ensure that departmental issues are appropriately represented and reported. Take notes at the meeting and ensure any actions are incorporated into the project plan. / 10 %
3.  / Establish good relationships between the project stakeholders and undertake visits to each of the sites as required. In particular establish a close and productive working relationship with each site’s primary implementation champion and co-ordinate the HEI placements, engaging with partner organisation mentors, supervisors. / 5 %
4.  / Capture and collate feedback data from events, write up, and report back at Project Meetings. Work closely with members of the project team to ensure the effective running of all aspects of the project and in particular liaise closely with and provide administrative support to the Project Lead to co-ordinate data collection activities that underpin the evaluation activities. Contribute to other data collation and analysis activities. Carry out detailed assessment and analysis of issues and problems, using specialist knowledge to identify and recommend appropriate solutions. / 15 %
5.  / Collaborate and build networks with external organisations including Arthritis Research UK, NHS Trusts, PPI, professional bodies, advisory group committee members and associated academic facilities. / 5 %
6.  / Liaise with alumni, current and prospective interns in relation to management of the funding contracts and application for future funding opportunities. / 5 %
7.  / Ensure that all necessary communications are undertaken across the organisations involved and with any other healthcare partners to enable successful delivery. Ensure drafts have checked and communication is sent, as appropriate, to project stakeholders.
Provide input to the development and delivery of the overall project communication plan. In liaison with the project team communicate and negotiate with key stakeholders ensuring that they are fully consulted about and briefed on developments during the different phases of the project. Monitor spend against the projected budget and prepare regular reports on budget status. / 20 %
Internal and external relationships /
Internal: working closely with the Arthritis Research UK Internship Principal Investigator, the Internship Higher Education Institutions Leadership Team, the 5 HEI collaborators, interns, mentors and supervisors.
External: work closely with Arthritis Research UK, NHS Trusts, professional bodies, liaising and communicating with PPI.
Special Requirements /
To be available to travel to the Arthritis Research UK Internship programme HEI collaborators (Universities of Oxford, Leeds, Salford & West of England) as required by the funded project.


Criteria / Essential / Desirable / How to be assessed
Qualifications, knowledge and experience / Honours Degree in a health related field (or equivalent qualification or experience).
Proven experience of successful project management including planning and delivering a broad range of project activities to a high standard in a timely manner.
Ability to plan and prioritise workload to managing conflicting project demands.
Knowledge and understanding of allied health and nurse practice in rheumatology / Experience of supporting clinicians/students in training
Experience of project management in a healthcare environment. / CV/Interview
Planning and organising / Ability to support project leads and team to analyse complex problems and apply professional knowledge and experience to recommend solutions/provide action plans.
Able to work on own initiative to a high standard.
Demonstrate attention to detail. / Previous project manager role and/or research co-ordinator role / CV/Interview/
Problem solving and initiative / Able to apply originality in modifying existing approaches to solve problems
Ability to manage conflict within teams. / CV/Interview/
Management and teamwork / Able to manage complex relationships and work effectively with the project HEI consortium, colleagues, stakeholders, and professionals, as required. / CV/Interview/
Communicating and influencing / Communicate, both verbally and in writing, with colleagues, partners, etc.
Able to write up, collate and present data for formal reporting.
Able to foster and maintain relationships
Able to manage and communicate activities.
Work proactively with colleagues in other work areas/institutions, contributing specialist knowledge to achieve outcomes
Ability to provide accurate and timely information on project progress to a range of audiences.
Ability to use influencing and negotiating skills to develop understanding and cooperation. / CV/Interview/
Other skills and behaviours / Understand and be compliant with relevant Health & Safety and Equality & Diversity policies.
Positive attitude to colleagues and students. / Interview/
Special requirements / To be available to travel to the Arthritis Research UK Internship programme HEI collaborators (Universities of Oxford, Leeds, Salford & West of England) as required by the specified research project.


Is this an office-based post?

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(<30% of time) / Frequently
(30-60% of time) / Constantly
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Outside work
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