Live Animals at events safety plan template

Add a description of the event to this template and send it to EHS.Include what is applicable to your event and delete what is not.

  1. EHS or the event planner will submit the draft plan to DCM at least 2 weeks before the event. DCM needs to approve the plan and possibly evaluate the risk of transfer of zoonotic disease from animals to humans. For animals that aren’t pets, ask if the vendor checks the health of the animals.
  2. Reserve indoor and outdoor spacesto have options.
  3. All animal eventsmust be conducted in a room that is large enough to accommodate the total number of people (within the code limits) and allow about 5 feet between each area with animals. Limit the number of people who are around each animal.
  4. Campus Activities Complex and Schedules Office will only reserve rooms that have tile floors, no carpets. The floor will need to be cleaned after the event to ensure that no one has an allergic reaction.
  5. Animals must remain with their handlers at all times and must be controlled at all times to prevent bites. No “off leash” and open range activities are allowed.
  6. If a therapy dog eventis inside, choose a room with easy access to the outdoors so dogs may take a break on a grassy area. Clean up and disposal is the responsibility of the animal owner.
  7. Train the animal handlers about the evacuation routes so they can evacuate quickly in case of a fire alarm.
  8. The staff will instruct participants to carefully wash their hands with soap and water at the conclusion of the program.
  9. Provide enough staff to ensure the safety of the animals and participants.

Process for approval and paperwork:

  • Review the safety plan with EHS and DCM
  • The sponsor submits their safety plan to the space administrator (CAC, Schedules Office, Housing, etc.) for final approval to use the space.
  • Submit the final safety plan that has been approved as part of the Atlas event registration process

Reviewed by: (add date of their email)

  • EHS Office (Safety and other Programs if applicable)
  • EHS Coordinator(s)
  • DCM
  • CAC or other space administrator
  • Grounds supervisor if event is outside

Distribute the finalized plan to:

  • EHS Office (Safety and other Programs if applicable)
  • EHS Coordinator(s)
  • CAC or other space administrator
  • Grounds supervisor