TENDER FOR THE
OFFICIAL TOURNAMENT PR AND MEDIA MANAGEMENT FOR THE HKFC 10’S
TO
Hong Kong Football Club – Rugby Section (the “CLUB”)
Section 1: INTRODUCTION AND CONTACT DETAILS
1.1 Your organisation (the “Tenderer”), along with others, is invited to submit a tender for the supply of services to HKFC – Rugby Section, to become the official kit supplier for the HKFC 10s rugby tournament.
1.2 The deadline for submission of Tenders is the 10th July 2017.
1.3 The information and instructions provided in this Invitation to Tender are designed to ensure that all tenders are given equal and fair consideration. If you have any doubts as to what is required, or you have difficulty in providing the information, please contact the person named below
1.4 If you have any queries relating to the tender documentation, or would like to request further information, please contact the person named below. You may be asked to submit your query in writing.
1.5 Contact for this tender:
William Thomas
Director of Rugby
Hong Kong Football Club
3 Sports Road, Happy Valley, Hong Kong
Email:
Section 2: TENDER
2.1 INTRODUCTION
The Rugby Section of Hong Kong Football Club is the leading rugby club in Hong Kong and is part of the greatest sports club in Asia.
Hong Kong Football Club has hosted the 10s every year since it was first staged in 1986 to celebrate the club’s 100th anniversary. The HKFC 10s is annually held on the Wednesday and Thursday before the world-famous Hong Kong Sevens and is also sanctioned by the Hong Kong Rugby Union (HKRU). The club had experience of staging such events, having been the original venue of the Hong Kong Sevens from 1976 to 1981.
Steinlager (1987-89), Carlsberg (1990-98), DHL (2003) and PCCW (2004) are former title sponsors. GFI, a leading provider of brokerage services and trading support products, has title sponsored the tournament each year from 2006.
The number of participating teams has fluctuated massively over the first three decades, starting with 12 in 1986 and 1987 and featuring 32 on five occasions in the 1990s. Since 2006, there have been 16 teams for all but two years.
· 12 teams (1986-87)
· 16 teams (1988, 2006, 2008-10, 2012-16)
· 20 teams (1989, 2004)
· 24 teams (1990, 1994-95, 1998-2003, 2005, 2007, 2011)
· 32 teams (1991-93, 1996-97)
The HKFC 10s quickly grew into the world’s best 10-a-side rugby tournament, attracting top players and teams from around the globe, including seven of the New Zealand squad that won the 2015 Rugby World Cup. In the past decade, the tournament has featured Joe Roff and Toutai Kefu (both 2006), Jonah Lomu (2007), Brian Lima and Israel Dagg (2008), Bob Skinstad (2009), Waisale Serevi, Beauden Barrett and Sam Cane (2010), George Gregan and Christian Cullen (2011), Justin Marshall (2011) 2012), Mils Muliaina (2012), Marty Holah and Nehe Milner-Skudder (2013), George Smith, Alesana Tuilagi and Rupeni Caucaunibuca (2014), Todd Clever (2012, 2013, 2015) and Rico Gear (2011, 2013, 2015), Jimmy Cowan, Carl Hayman and Nate Ebner (2016).
Website:www.hongkongtens.com
2.2 TENDER DETAILS
2.2.1 Hong Kong Football Club – Rugby Section is seeking to review its current arrangements for its “official kit supplier” for the HKFC 10’s, with the previous contract expiring on the completion of the 2017 tournament.
The Club are seeking Tenders from rugby and sporting kit manufacturers and suppliers to become the Official Kit and Equipment Suppliers for for the HKFC 10s for Hong Kong Football Club – Rugby Section.
The contract will be made up of a gift of kit element for tournament officials and staff and a sponsorship element.
The gift of kit required is:
· 60 x ball boy t-shirts.
· 60 x ball boy caps.
· 80 x referees shirts.
· 80 x referees shorts.
· 80 x referees socks.
· 40 x committee polo shirts (20 x 2 designs).
· 10 x medical shirts.
· 70 x match standard balls.
· 16 x 20 water bottles.
A new contract will be awarded for a period of 24 months.
2.2.2 The Club will make obligations to the successful supplier that will include:
· Brand Association – with the world’s best 10-a-side rugby tournament and HKFC Rugby Section.
· Exclusive link from the new HKFC 10s web-site and acknowledgement in appropriate press releases.
· 4 x Pitch side branding.
· 4 x VIP passes.
· 8 x Corner Flag.
· Branded Post Protectors.
· Allocation of marquee space of minimum of 5m x 10m plus storage space.
· 2 x full page advert in tournament programme.
· Access to contract list of all participating teams and sponsors with reference to being the preferred supplier of HKFC 10s event clothing.
· The right to have a merchandise area for sales at the HKFC 10s 2018 & 2019.
· The right to have a professional videographer at the event for filming promotional footage.
· The right to use the HKFC 10s logo on all merchandise for the event.
2.2.3 Additional Sponsorship / Advertising Rights can be requested by the Tenderer as part of their Tender Document, and as detailed in TENDER DOCUMENT- 3.
Section 3: PROCUREMENT TIMETABLE
Stage in Procurement / Process DatesIssue of Invitation to Tender / 13th June 2017
Deadline for submission of tenders / 10th July 2017
Notify successful company / 17th July 2017
The intended timetable for this procurement is:
In the event that we have to change any one date we will notify all effected parties at the earliest opportunity.
Section 4: INSTRUCTIONS FOR SUBMISSION OF TENDER
4.1 You must complete and return all the tender documentation listed below as your tender submission. The documents for completion can be found in Appendix A, and are:
• Supplier Questionnaire – section 1;
• Financial Offer – section 2;
• Additional Advertising Rights – section 3;
4.2 You must submit hard copies of your tender, addressed to:
William Thomas
Director of Rugby
Hong Kong Football Club
3 Sports Road, Happy Valley, Hong Kong
and / or email a copy to:
No later than the 10th July.
NOTES: Verbal tenders will not be accepted.
The HKFC Rugby Section will open all tenders on receipt and try to resolve any issues or clarifications needed prior to the expiration date.
Appendix A: (to be completed by the Tenderer)
TENDER DOCUMENT- 1.Supplier QuestionnaireCOMPANY NAME AND ADDRESS (include parent company):
TRADING AS:
CONTACT NAME AND DETAILS
Name:
Tel No:
Email:
Do you Outsource Production? If yes, name Outsourced Company.
HKFC Rugby Section and HKFC 10s wishes to grow and develop it’s brand domestically and internationally. Please provide details on how you could aid in the development and communication of our brand.
Other Information to Support Tender.
TENDER DOCUMENT- 2. Financial Offer
Confirm ability to provide the gift of kit as detailed in section 2.2. / Yes / No
Sponsorship / Advertising payment. / $
ANY CONDITIONS RELATING TO TENDER OFFER:
Details of Other Services Offerings:
TENDER DOCUMENT- 3. Advertising / Sponsorship Rights to be provided by HKFC Rugby Section
AREA / RIGHT REQUIREDGround Advertising / Standard – 4 x pitch side branding,
8 x corner flags.
Jumbo Screen
Hong Kong 7s Tickets
Hospitality / Standard – 4 x VIP passes includes VIP seating, F&B for both days.
Website Advertising / Standard – exclusive link from the HKFC 10s website.
Post Protectors / Standard – branded post protectors.
Other
TENDER for HKFC 10’S Official Kit Supplier – HKFC Rugby Section - Tuesday 13th June