Joint Conference Meeting #1 Minutes --- 6 September 2017 @ 9:15 PM

I.Attendance

  • all present

II. General Rules

  • the Big Three introduction (Student Body President, Vice President for Student Advocacy, and Vice President for Social Affairs)
  • Francesca, Student Body President, sets rules for joint conference meetings
  • no electronics
  • pay attention
  • seating arrangements --- know it for next time, it was purposeful
  • be respectful

III. Introducing New Exec. Member

  • Director of Diversity --- Ayana
  • she's excited

IV. Outline of Meeting

  • introducing SGA
  • Debbie, Director of Ethics
  • presents Code of Conduct '17-'18 and Contract
  • Calla, VP of Social Affairs
  • presents Initium
  • Lily, COO
  • presents First Year and Junior Year campaign
  • Amy, Director of Student Affairs
  • Meet the Firms sign-up

V. SGA Introduction

  • mission of SGA
  • dedicated to enriching student's sense of community while constantly improving the quality of each individual's education experience
  • represents every student in regard to his or academic and social interests and will design, fund, and implement new initiatives, with the expressed goal of creating a strong, diverse, and educated community
  • through dedication, service and integrity, SGA seeks to accomplish our mission while inspiring a sense of pride in all that is Loyola
  • logistics of organization --- meetings
  • weekly Exec. --- Mon. @ 9.15
  • biweekly Joint --- Wed. @ 9.15
  • weekly Senate --- Tues. @ 9.15
  • weekly Assembly --- decided by Class Presidents
  • the organization
  • Exec. split into three main teams
  • (1) President's Team, (2) Policy and Advisory Team, and (3) Social Affairs Team
  • Senate
  • 3 per class year
  • 2 more Junior class senators are needed
  • Assembly
  • 6 per class year
  • 2 more Junior class Assemblypersons are needed

VI. Debbie, Director of Ethics

  • introduction
  • the role of the Director of Ethics, and personal introduction
  • Code of Conduct '17-'18
  • main purpose of conduct is to foster the four prioritized goals of SGA for this academic year
  • namely, (1) accountability, (2) transparency, (3) inclusion and diversity, (4) raising the SGA standards
  • we hope this can be achieved through the Attendance Policy, Confidentiality Policy, including the Non-Discrimination Policy in the Pre-amble, and including the notion that not only are we not discouraging and discouraging discrimination, but also promoting and supporting diversity and inclusion for all members of the student body on our campus
  • through a written manifestation, we hope to turn these idealized theories into realistic, attainable, goals
  • signing the contract
  • Beth collected contracts and Debbie keeps the contracts --- she will put them in her SGA binder for referral

VII. Calla, VP of Social Affairs

  • three important and upcoming dates that we must all try to go and support
  • (1) Anchorman on the Quad --- Tues. Sept. 12th @ 8-10 pm
  • (2) Connect --- Wed. Sept. 13th @ 5-7 pm 4th floor programming
  • (3) Welcome Home Hounds --- Sat. Sept. 16th @ 12-4 quad
  • Welcome Home Hounds Sign-up
  • 12:00-1:00 --- Jack, Lily, Mariefred
  • 1:00-2:00 --- Steph, Hannah, Mannyy
  • 2:00-3:00 --- Ayana, Debbie
  • 3:00-4:00 --- Francesca, Sarah

VIII. Lily, COO

  • Initium giveaways
  • (1) mood cups and (2) a deck of Loyola playing cards
  • campaign
  • what needs to be filled
  • first year
  • 1 class president
  • 2 senators
  • 6 members of assembly
  • junior year
  • 2 senators
  • 2 members of assembly
  • so tell your friends and give out business cards to people that even seem slightly interested
  • get their e-mail so Lily can reach out
  • Lily's number --- 203.520.2524
  • share the election flyer on Facebook and post them in places that you think people will most likely see - not the typical places of Loyola
  • if you sign-up to represent at the info sessions, arrive early!
  • the election timeline
  • info sessions @ 8 pm
  • Monday, 9/11 Sellinger 201
  • Tuesday, 9/12 Flannery 230
  • Wednesday, 9/13 Flannery 230
  • election by-laws: applicable to you
  • electronic communication
  • beware of the rules!
  • activities fair, election promo booth and info session sign-ups

IX. Amy, Director of Student Affairs

  • sign ups for "Meet the Firms"
  • set-up, unload, registration, clean-up

X. Francesca, Student Body President

  • important dates --- write them down!!!
  • first year & junior campaigns
  • Mon., Sept 11th ---> Fri., Sept. 22nd
  • whole org fall training
  • Sat., Oct. 14th
  • winter retreat
  • Thurs., Jan. 11th ---> Sat., Jan. 13th

XI. Joint Conf.

  • see you next time --- Sept. 20th @ 9:15 sharp!

XII. Motion to Adjourn--- Senior Senators, Dan and Malone @ 10:15 PM