DRAFT MINUTES of the MEETING of SILKSTONE PLAYING FIELDS COMMITTEE held on Monday
13 March 17 at 7pm.
PRESENT: Chairman: R Leech (Silkstone PC)
S Fletcher (Silkstone PC and SUJFC under 13’s), A Horsfield (SUFC), R Stier (Silkstone PC) and K Taylor (SUCC).
16-53 APOLOGIES – None
16-54 DECLARATIONS OF INTEREST – None
16-55 MINUTES
RESOLVED to approve the minutes of the meeting on Monday 23 January 17 as a true and accurate record, the Chairman signed the minutes.
Matters arising from the minutes:
It was noted that the cricket field drainage work was not able to be completed due to ground conditions. The work will be completed before/after the 2017 cricket season depending on ground conditions. It was noted that an additional drain run will be installed at the rear of the pitch and also a French drain at the bottom of the Pavilion steps. The football field drainage will be completed at the end of the current season.
The landing carpet has been replaced.
Football/Wood boundary fence – it was noted that the football club are now obtaining quotes for 6ft steel mesh fencing to match the fence between the bungalow and Pavilion drive.
16-56 PAVILION
* New Handyman/Cleaner from April 17
RESOLVED to note that the Parish Council have obtained quotes for a new handyman/cleaner and an appointment will be made in March. It is likely that cleaning of the Pavilion will be carried out on a Monday rather than Friday under the new arrangements.
RESOLVED that representatives will contact their members to seek support for a painting day in March to emulsion the walls on the first floor of the Pavilion. It was agreed that Steve/Andy and Kev will advise Karen by the end of March if this is going to be possible. It was noted that a cricket club member may do this himself.
RESOLVED to note that the Clerk is to obtain a quote for a Barnsley MBC bin to be located at the back of the community centre to take rubbish from the recreation ground bins. Waste from inside the Pavilion will still need to be taken away by user groups.
RESOLVED that the Clerk will speak to the new manager at the Co-op regarding the request to install security lights on the co-op building some time ago which was not actioned by the previous manager and also to ask for the Co-op’s support with litter picking of the car park at the rear of the petrol station.
Health and Safety
RESOLVED that the Clerk will organise additional signage regarding ‘NO DOGS’ on playing surfaces and will use the pavement stencil on the access driveway to the recreation ground.
RESOLVED to note that the Legionella tests were carried out and were ok.
Comments book
RESOLVED to note the following comments:
The alarm had not been set on Friday 10th
16-57 RECREATION GROUND AND GROUNDS MAN
RESOLVED to note that the first grass cut of the season had been made on the cricket pitch on Thursday 9 March.
RESOLVED that the cricket club are concerned at the state of the ground after the drainage works. Richard Leech is to chase an update from the contractor and Tony Clegg will contact Bothams.
RESOLVED that the moles are back entering the playing areas. Cllr Stier will speak to Bothams about this.
16-58 SEASON CROSS OVER
RESOLVED to note that the adult football season has finished and there will be no cross over.
16-59 PAVILION /RECREATION GROUND BOOKINGS/HIRE
No bookings other than Harriers (as reported at last meeting)
Andy Horsfield reported that a new junior team was interested in setting up and using the pitch. The team would play on the adult pitch. Andy Horsfield is progress.
It was also discussed that AFC Pogmoor were interested in using the facilities. It was agreed that there were three playing slots available. One on Saturday morning and two on Sunday. Richard Leech to progress.
16-60 PROPOSED NEW CAR PARK
RESOLVED to note the report presented to the Parish Council 6 March 17. Due to the cost the Parish Council did not feel it could progress with the car park. It was agreed that parking was still required and that the feasibility of parking beyond the bollard or along the drive would be explored.
16-61 ACCOUNTS
No updated accounts were available.
Richard Leech to chase cricket clubs invoice payment.
16-62 CORRESPONDENCE
RESOLVED to note that planning permission had be received for the MUGA extension but that the Parish Council had received notification from Veolia saying the grant application had been unsuccessful.
16-63 ANY OTHER PAVILION OR PLAYING FIELDS BUSINESS
RESOLVED to note that a junior girls cricket team may be established in time for next season.
RESOLVED to note that the tractor needs servicing.
RESOLVED to note that there will be no Rock in the Rec this year
16-64 DATE OF NEXT MEETING: Monday 24 April 17 at 7pm at Silkstone sports pavilion.
The Chairman closed the meeting at 8.37pm
SPFC Minutes 13 March 17