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LYTCHETT MINSTER & UPTON TOWN COUNCIL
A meeting of the AMENITIES Committee was held on WEDNESDAY the 2 MAY 2012 and commenced at 7.30 p.m.
PRESENT: Councillor Mrs M Pryor (in the Chair)
Councillor F H Drane
Councillor Mrs E Andrews
Councillor F Rickard
Councillor J Whippey
Councillor M Holmes
Councillor Mrs L Wright
Councillor M Dodds
Councillor Mrs J M Richards (Chairman of Council)
Councillor J C Small (V/Chairman of Council)
Also in attendance: Karen Wright, Town Clerk
Barbara Lake, Office Manager
APOLOGIES: Councillor P Rusling (family commitments)
448/11 DECLARATIONS OF INTEREST:
None.
449/11 CLERKS REPORT:
a. Minute 88/07 Creation of Maintenance Procedures. Further training is planned on Working Safely on the Highway for Assistant Groundsman.
b. Minute 101/10 Remedial drainage work at Upton Cemetery. No further information.
c. Minute 102/10 Creation of a children’s area in Upton Cemetery. Nothing further to report.
d. Minute 102/11 Pathway lighting issues at the Clock tower site. No further information.
e. Minute 269/11 Enhancements at Upton Skatepark. No further information.
450/11 CORRESPONDENCE:
a) A letter advising the Council of work he is undertaking on his plot with the intention of relinquishing half before winter was received from an allotment tenant.
b) A copy of ‘The Journal’ was received from ICCM and passed to Cllr Mrs Pryor, who will then pass the document to Cllr Holmes.
c) A copy of correspondence between an allotment tenant and PDC regarding the provision of water on the Slough Lane site was received.
continued…………………….
451/11 TO DISCUSS OPTIONS FOR COMMUNITY BENEFIT AS A RESULT OF POLICEMAN’S LANE DEVELOPMENT:
Alex Clothier, Project Officer, PDC attended the meeting to discuss options for community benefit as a result of the proposed development at Policeman’s Lane. Members advised that their preferred options would be funding towards the renovation of the Pavilion building on the Recreation Ground, refurbishment of the car parking area, astroturf and street snooker. It was suggested that SITA could be approached with a view to additional funding. Concern was expressed about the proposals for a pond in the dog walking area. The Project Officer will continue to liaise with the Town Council on this issue.
Cllr Small arrived at this point in the meeting.
452/11 TO CONSIDER HEADSTONE MEMORIAL REQUEST FROM RESIDENT:
A request was received from a resident for permission to site a headstone between the two grave plots that have been purchased by herself and her deceased partner. This was discussed fully and it was proposed, seconded and
RECOMMENDED not to allow headstones to be sited between grave plots due to maintenance and safety issues. The resident will be informed and will be advised that as a compromise the Council will permit a second headstone to be installed free of charge.
453/11 TO CONSIDER RENEWAL OF ICCM MEMBERSHIP FOR 2012/13 AT A COST OF £90:
It was proposed, seconded and
RECOMMENDED to renew membership of ICCM at a cost of £90.
454/11 TO ARRANGE A CEMETERY INSPECTION:
It was agreed a cemetery inspection should take place at 4.30 pm on Tuesday 29 May 2012, prior to the meeting of the Amenities Committee. Cllrs Mrs Richards, Holmes, Mrs Pryor and Whippey will attend.
455/11 TO RECEIVE AN UPDATE FROM AMENITIES CHAMPIONS:
a) Allotments
Cllr Mrs L Wright
1. An allotment inspection took place on Monday 30 April 2012. The overall condition of the site was good, however there were a few plots requiring attention and letters will be sent to the tenants.
2. The cabin purchased by ULMAA is now in situ.
3. Water trough no 10 is leaking and a repair will be put in hand. Quotes will be obtained for raising the troughs from the ground on blocks.
4. Keys for the gate have now been issued. A discussion took place regarding the holding of payment for additional keys and Cllr Mrs Wright will raise this with ULMAA. Spare keys will be held by the Town Council and ULMAA.
5. Concern was expressed about the condition of the compound and it was suggested that the piles of aggregate could be used to fill the potholes. This will be discussed with the Groundsman.
6. ULMAA will look at obtaining another grant for more work on the site.
b) Recreation Ground
Cllr M Holmes
1. The cross trainer is in need of repair.
2. The goalposts are rusty and require attention.
3. Fencing has been pulled out of the ground at the far side of the field.
continued…………………….
455/11 TO RECEIVE AN UPDATE FROM AMENITIES CHAMPIONS:(Cont)
c) Redwood Road Play Area.
Cllr P Rusling
None
d) Warbler Park Play Area.
Cllr Mrs E Andrews
1. It was reported that the area is being well used.
e) Cemetery
Cllr Mrs M Pryor
1. It was reported that the notice board requires updating.
2. Some of the heathers have been damaged and Cllr Holmes volunteered to sponsor any replacements.
456/11 ITEMS OF REPORT AND MATTERS FOR FUTURE AGENDAS:
a) The office staff has begun entering allotment data on the new computerized system.
b) The Clerk thanked everyone involved in helping at the Town Annual Assembly on Tuesday 1 May 2012.
There being no further business, the Chairman closed the meeting at 8.40
Chairman………………………………..
Date……………………………………