Bsa Troop 267 Camping Trip Expense Policy

BSA TROOP 267 CAMPING TRIP EXPENSE & SCOUT ACCOUNT POLICY

11/28/12

Background

This policy is being put in place to help minimize camping trip expenses, identify the way the Troop collects money for camping trips, simplify the refund process for camping trips, and clarify the permitted uses of credit/debit account funds.

Camping Trip Sign-up

Forms are to be filled out and submitted with payment for the event, but not put into the envelope with the money. Only the money goes into the envelope, check or exact change.

The envelope is to be filled out completely by the person submitting the payment.

Use of the Credit/Debit Account for Leaders and Boys

Each event is calculated as closely to actual cost as possible.

After the event, the costs are calculated, and if the refund to each person is less than $5.00, there will not be a refund or credit to the account. Refunds over $5.00 are credited to the scout account of each participant of that event.

Credits can be used to pay for scout events (camping trips, merit badge college, training, etc.) and scout related equipment (uniforms and supplies). Pursuant to BSA's Eagle Scout Service Project Fundraising Policy, credits may not be used for Eagle projects. Please follow the fundraising guidelines and file the proper requests as outlined in the Eagle Workbook. Credits may be used to pay expenses directly related to an Eagle Court of Honor and reception.

Account balances are available on request from the Troop treasurer, camping coordinator, or troop website (www.Troop267BSA.org ).

In the event of a cancellation of an event, after expenses incurred are met, refunds will be placed into the Credit Account.

Upon request of parents, payment will be refunded.

Credits are transferable.

When a boy is no longer registered with a troop, any balance in his account in absorbed into the troop general fund.