1453

MINUTES OF A MEETING OFHORSTEAD WITH STANNINGHALL PARISH COUNCIL HELD IN THE TITHE BARN ON WEDNESDAY 13 JANUARY 2010

Present: Cllrs Barry Benton, Michael Blackburn, Caroline Fleming, Margaret Gurney (Chair), Nicole Jameson, Kate Lawrance, Paul Skippings, Bernard Watts.
In Attendance: James Carswell (Norfolk County Council) arrived late, Philippa Weightman (Clerk)
No members of the public were present.
Absent: Cllr Robert Day

1  Apologies Received
Apologies were received and approved from Councillors Janet Thurling and Mark Pepper and from Cllr Alan Mallett (BDC).
It was noted that Cllr Robert Day last attended a meeting on 10 June 2009 and last tendered apologies for absence for the meeting of 8 July 2009. The Clerk explained that as it was now more than six months since the Council had heard from him, he had become no longer eligible for office. (LGA 1972 s85 (1)). Cllr Benton offered to go and visit him and this was AGREED

2  Welcome to new Councillor and Declaration of Acceptance of Office
Mrs Nicole Jameson was welcomed to the Council and made her acceptance of office.

3  Declarations of Interest
There were no declarations of interest.

4  Minutes of the Meeting of 11th November 2009
The minutes of the last meeting were confirmed as a TRUE RECORD

5  Finance
(a) The budget for 2010-11 with a Parish Precept of £12,000 (the same as last year) was proposed by Dr Watts, seconded by Mr Blackburn and APPROVED
(b) The accounts for the Third Quarter were RECEIVED
End of quarter total balances £13,318.63
Reconciled B/F Balance £11,699.65
Of which £9203.22 earmarked funds leaving a balance of £2,496.43:
(c) Amounts RECEIVED
11 December: Delegated Function Payment £264.83
(d) The following payments were for approval:
100996Ann Watson (Speedwatch) Share of expenses for July – December 2009 £3.50
100997Horstead Tithe Barn Community Association (Meetings 2010) £132.00
BT (Via Direct Debit) Telephone Charges to 23 Dec 2009 (£39.98 + £5.99) £45.97
Veolia (DD) £32.66
Bank charges for Document Store £5.00
Proposed by Mrs Lawrance, seconded by Mr Skippings and APPROVED

6  Future PC Meetings
(a) Dates
The pattern of Parish Council meeting dates for 2010 was APPROVED
As the Tithe Barn would not be available for 14 May it was suggested that the Churchwarden be approached with a view to holding the meeting in the Church and donating the room hire fees to the Church. This was AGREED
(b) Meeting Format
A report from the Parish Clerk suggesting possible alteration to: the format of future Parish Council Meetings was discussed. It was decided for a trial period to:
Allow a period of not more than 15 minutes before the meeting for public discussion of items on the agenda or requests for items for the next agenda.
Prioritise business on the agenda to allow a prompt finish at or before 9.30 pm.
With one person opposed, this was AGREED

7  Reports
(a) Parish Clerk was RECEIVED
(b) Police
There was no police report available in time for the meeting: the Clerk would circulate it when it was received. The Clerk had received a telephone call from a gentleman who lived in Norwich Road about cars which had been vandalised several times over the past year and requesting that trees be removed from the section of the former Norwich Road which was now a lay-by. The Council were unable to comply because the trees were the property of Highways, they were inside the Conservation Area and there was no evidence that their removal would prevent further incidents.
(c) Speedwatch. No report received to date.

8  Correspondence
(a) Request from Stephen Heard (Stop Norwich Urbanisation) The resolution:
“Horstead with Stanninghall Parish Council does not support the large scale development planned for the North East Sector of Norwich proposed by Broadland District Council under their Local Development Framework.” NOT PASSED
(ii) It was suggested that Mr Heard write a letter for the Marlpit asking for support.
(b) From the Boundary Committee for England: Structural Review of Norfolk inviting representations on the proposals. (Circulated)
The resolution that
“This Parish Council believes that the case for a single authority for the whole of Norfolk is flawed and requests that the Secretary of State listens to the will of the people of Broadland by deciding to take no action.” NOT PASSED

9  Training Policy
Subject to the following amendments:
(i) Delete the penultimate paragraph beginning ‘The Parish Council has a commitment...’
(ii) In the final paragraph delete all after ‘budget’ and before ‘and that details..’
The policy was ADOPTED

10  Highways
Rural Demonstration Project – Community Speedwatch Signing:
It was RESOLVED that:
“Horstead with Stanninghall Parish Council requests that the village signs be changed to include the Community Speed Watch reference as shown on the circulated sheets.”

11  Planning
No applications had been received to date.

12  Playing Field
A report from Mrs Fleming was RECEIVED
The erection of a fence next to the roadway was in hand after which the pest controller would be able to deal with the mole infestation. The Parish Council’s application to Awards for All had been received and early indications were that we would qualify for a grant of £10,000. Mrs Fleming announced that she would be willing to organise another Duck Race, probably in July.

13  Horstead Mill
On receipt of a message from The Broads Authority Ranger re: events planned for next year it was RESOLVED:
That:
“Horstead with Stanninghall Parish Council agrees in principle the following events:
(i) An Easter Walk on Wednesday 14th April from 2.30 pm
(ii) The organisation of canoe taster sessions on the Mill Pool during the Summer Months for young people, involving the Youth Club and our PCSO”
There was a comment that people canoeing after dark at the Mill were using lights that dazzling vehicles using Mill Road. It was agreed that the police should be informed.

14  Consultations
None received to date.

15  Meetings and Events
(a) Norfolk ALC Cafe Cluster Event at Sprowston Manor Tuesday 26th January 2 -4 pm to meet Sarita Presland (Parish Liaison Officer). CLERK TO ATTEND
(b) Norfolk Police Authority Open Meeting to Discuss the Budget 2010/2011. Thursday 21 January 7.00 pm at Police HQ Wymondham MRS LAWRANCE TO ATTEND

16  Items for the Next Agenda
Report of CETAG meeting (Request for extra Councillor to attend)
Affordable Housing Site
Trees at the Pond

17  Date and Time of the Next Meeting
Wednesday 10 February 2010 at 7.30 pm