MINUTES FOR BTBQ JUNE 7, 2016
PRESENT: Mary Lewellin, Nancy Brown-Koeller, Nancy Schultz, Greg Sturm, Lenore Behnke, Brad Holz, Dave Koeller, Brian Krause, Ed Grys, Patty Pape, Mike Kroenke, Becky Betzner, Tom Thomas, Peg Gallagher, Matty
Also attending: Micki Thelen, Carmen Ramirez (supervisors) Bonnie Erickson, Nicole Rivera,(flowers & geckos)
(Veronica “Manny” Morel (sombreros & butterflies/skull) Sophia Oviedo (lady)
A SPECIAL WELCOME TO PATTY PAPE!!!
NEXT MEETING IS TUESDAY, JULY 5 6pm at courthouse STAGING GROUP MEET at 5pm
**BEFORE THIS MEETING, please take a look at the volunteer list & talk to people about helping
If there is confirmation, please email me before the meeting and I’ll update
SAG & FOOD COMMITTEE MET AT 5PM - Reports will follow next month
REVIEW MINUTES
TREASURER’S REPORT- Thrivent mini-grants now at 3!
PROMO EVENTS :
Besides those listed in agenda:
JULY 4 PARADE PARTICIPANTS: Greg, Matty, Becky, Brad, Nancy, Peg & perhaps WR people
GREG will find out time and place we should meet for car pool and/or in Bonduel
JUNE 10 – quilt author at the Gathering Brian, Nancy & Matty took car of Pathways table
LEAD REPORTS:
QUILT RAFFLE: LENORE: tickets distributed bring money to next meeting please
FOOD – NANCY BK they are organized!!
Matty will request garbage cans in bathrooms from Matt Hendricks
SAGS - MARY LEWILLIN only 1 here from committee- will take tub home & organize
FOOD STATIONS host sites all confirmed except Cedar Park)
SIGNS - TOM THOMAS sample of mini-quilt holders shown
MARKETING - MATTY ad shown that will be in BIKE FED magazine July & August
2-sided flyer will be completed by next meeting for mailing, posting, & Business Connection
**PUT ON PARK TO PARK SIGNS ALSO!!
More business cards needed – Nancy ordered them
INCENTIVES – completed
WALK/RUN JEN Brackets are painted Pledge sheet needs 1 more edit
Showed the mini-quilts that are completed
Explained EARLY BIRD ($20 for parents) Sealed Bid & BUY IT NOW!
Auction will begin at noon
SECURITY PLAN - MATTY copies distributed to Mike, Dave K, & Greg
TRAFFIC CONTROL no report
AMBASSADOR DAVE KOELLER will connect with Mayor Cronce
STAGING DAVE KOELLER Brad Holz will assist with corrals
Will meet early next month to start working on park signs needed
Create a list for Tom Thomas to make
SALES PEG GALLAGHER no report
MUSIC & VENDORS PEG GALLAGHER no report
BIKE MAINTENANCE: TIM CONRADT confirmed
GUIDED TOUR GREG STURM will contact Luenberger’s re: their availability
Possibly Dale/Patti P as SAG?
CLEAN-UP GREG STURM it’s a good idea- need volunteers
PORTAPOTTIES MATTY same number, but 1 in parking area not park
ROUTES/MAPS MATTY BECKY BETZNER will STAR the BELLE PLAINE ROUTE!!
PUBLIC RELATIONS MIKE KROENKE will get banners updated, ask permission from Bank, and display week before our event. He will also send press release to papers and TV stations, as well as SAVE the DATE to previous riders
(THANK YOU MIKE!!! VERY MUCH APPRECIATED & NEEDED!!)
COLOR IN PARK ED GRYS showed Thedacare finish line; discussed placement of
Banners; perhaps a path to the fun area?
WEBSITE BRAD HOLZ waiting on the pledge sheet
Will eventually display mini-quilts once Jen has them numbered and
Organized
REGISTRATION NANCY SCHULTZ – bad news-she won’t be here!!
GOOD NEWS!! BECKY BETZNER WILL FILL IN THAT DAY, ALONG WITH
BRIAN & BRAD helping out
Nancy will have everything organized before she leaves (cash boxes, supplies,
duties, park map, volunteers, etc)
THANK YOU NOTES MARY LAMARSH no report
LEADS will write notes to their workers
Brian now has the envelopes
VOLUNTEERS MATTY & NANCY
Proposing a more organized system from previous years
Each area will have a sheet but volunteer contact info will be on separate sheet
Sheet passed around aand corrected—sorry!)
We will be getting help from SAM25, BGC, BBBS & Literacy Council