LEBANON SCHOOL DISTRICT
Lebanon, Pa
Payroll/Benefits Specialist – 12 month
TITLE:Payroll/Benefits Specialist
QUALIFICATIONS:
REQUIRED:Computer Proficient-M.S. Excel, Word
Basic Bookkeeping
Communication Skills
High School Diploma required
Proficiency in typing, filing, computer operation, calculator and other office skills
Ability to apply established procedures and organizational skills to work activities
Ability to meet predetermined deadlines and shift to new tasks as priorities change
Ability to apply basic research techniques
Ability to concentrate on the accuracy of details
Ability to work with others
Ability to work in an environment with frequent interruptions
Ability to maintain confidential information appropriately
PREFERRED:Financial and payroll software experience
Payroll/personnel experience involving records management
College Associate Degree or equivalent
JOB GOAL:Accurately process biweekly payroll for staff of over 700
Handle benefits administration for District employees
REPORTS TO:Business Manager
PERFORMANCE
RESPONSIBILITIES:
1.Perform all activities necessary to process and generate a bi-weekly payroll; including but not limited to collection of input, analysis and preparation of input, data entry, balancing and production of payroll and reports.
2.Establish, implement and account for all payroll deductions and maintain current deduction information according to deduction documents and collective bargaining agreements.
3.Establishing protocol for brining on new computer systems and fully understanding the implementation of the inter-dynamics.
4.Perform all activities necessary to closeout a payroll, including but not limited to preparation and wiring of tax and other deposits, verification of account distribution and posting to general ledger, and printing of reports.
5.Develop spreadsheets for special payroll projects, including but not limited to insurance, salary and rate adjustments and retroactive salary increases.
6.Monitor staffing by employee group and building as well as co-curricular and extra-curricular assignments and duties to ensure payroll expenditures are planned, budgeted and encumbered for all employees.
7.Maintain, update and know rules and regulations for accurate reporting of the 403B and Roth 457
8.Research and auditing of statements from PSERS
9.Maintaining, invoicing and posting payments for districts retiree’sinsurance benefits.
10.Assist in and assign the computerized processing of personnel documents as they relate to salary increments and hourly rates of pay, processing of W-4s, and retirement reporting.
11.Prepare all payroll reports for local, state and federal agencies, including but not limited to federal and state quarterly reports and monthly retirement reports.
12.Perform all activities necessary to closeout a calendar year and fiscal year, including but not limited to preparation of all applicable reports, accruals and generation of W-2s.
13.Answer and research all payroll and benefit related inquiries from employees, private agencies and other governmental agencies.
14.Maintain current detailed spreadsheets, files and data concerning all aspects of payroll accounting in a complete and systematic manner.
15.Assist Business Manager with development of annual personnel budget.
16.Maintain accurate reporting with proper agencies for assignment of employee benefits to include but not limited to medical, vision, dental, life and disability insurances.
17.Perform other duties as directed by the Business Manager
TERMS OF EMPLOYMENT: Two hundred forty-five days (245) days per school year.
EMPLOYMENT GROUP: Confidential Secretary
EVALUATION: the Business Manager will evaluate Performance of this job.
Last Updated: 07/08/2013
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