Document Title:HSP 001CDM Procedures

D. Russell Electrical Services Ltd.

HSP 001

CDM Procedures

Approved by (Owner): / Position
Signature / Date:
Authorised By: / Position
Signature / Date:

This procedure will be revised annually by the H&S Advisor and the Senior Manager responsible for H&S. If no changes are required the policy will remain valid and details of this review detailed below.

Revision History

Date / Reviewed by / Position / Signature / Comments
  1. Purpose

This procedure is designed to provide a consistent approach to the management of construction and related activities where the Construction, Design and Management Regulations apply. The aim is to ensure the safety and health of all our employees and contractors. In order to maintain a uniform approach this site will be guided by the principles contained in the regulations

  1. Responsibilities
David Russell
  • Ensure that when construction work is commissioned it is carried out in accordance with the requirements of the CDM Regulations.
  • If applicable confirm that the work has been notified to the HSE
  • Define the scope of the project.
Client
  • Determine if the project falls within the scope of the CDM Regulations
  • Appoint a CDM Coordinator if the project is notifiable
  • Appoint Designer(s) for the project
  • Take reasonable steps to ensure that all appointees are competent and suitably resourced to undertake the work required
  • Provide written specifications to the CDM Coordinator and Designer(s) with health and safety information relevant to the project
  • Check that the Designer(s) have made adequate health and safety provision in their plans
  • Request tenders for appointment of Principal Contractor
  • Provide prospective Principal Contractors with:
  • Written details of significant health and safety risks associated with the project
  • Written standards that will need to be applied to control health and safety risks
  • Written requirements that the contractor will need to meet in monitoring health and safety performance and any project rules.
  • Ensure the Principal Contractors who are tendering supply the following written information before the selection is made:
  • Their Health and Safety Policy
  • An outline submission that indicates that their health and safety provision will meet the requirements of the pre-construction information
  • A clear specification of the resources that will be employed to control the major health and safety risks
  • Evidence that they are competent to carry out the work to the requirements of health and safety legislation
  • Satisfy themselves that the Principal Contractor has effective procedures for selection and control of subcontractors.
  • Select and appoint in writing the Principal Contractor after seeking advice from the CDM Coordinator and other professional advisors as appropriate
  • Ensure construction work does not begin until the Principal Contractor has prepared a suitable Construction Phase Health and Safety Plan
  • If the project is notifiable to the HSE, ensure the CDM Coordinator has sent off the HSE notification before any construction work begins
  • Check that the Principal Contractor and any sub-contractors appointed by the Principal Contractor are competent to carry out the work required of them and have made adequate health and safety provisions
  • Monitor health and safety performance via regular review meetings with the CDM Coordinator, Designer(s) and Principal Contractor. If there are any changes to the project the CDM Coordinator must be informed
  • Ensure health and safety risks, during the commissioning and handover of a project are identified, assessed and adequately controlled
  • Ensure the project review takes place

Designers’ Duties

The Designer(s) in some cases may be D. Russell Electrical Services Ltd., but also maybe contracted architects or engineers.

  • Check the Client is aware of their duties
  • Identify in writing significant health and safety hazards and risks of any design work they intend to carry out
  • Ensure adequate regard is taken of the hierarchy of risk control measures at all stages of the design work, this is the same requirement for any health and safety risk control strategy
  • Provide adequate written health and safety information to those who need it, i.e. the Client, CDM Coordinator and Principal Contractor
  • Cooperate with the CDM Coordinator and other Designers
  • Identify the significant health and safety hazards and risks of the construction and engineering designs
  • Once construction has started, identify the significant health and safety hazards and risks of on-going design work, e.g. temporary works, changes to original designs and further design detailing

CDM Coordinator’s Duties

The CDM Coordinator may in some cases be a D. Russell Electrical Services Ltd.employee but will often be contracted to a competent consultant.

If a D. Russell Electrical Services Ltd.employee fulfils the role he/she must still be appointed in writing and have received appropriate training.

  • Advise and assist the client with their duties
  • Notification of the project to the HSE as soon as possible after being appointed using the appropriate F10 form or equivalent
  • Make amendments to the notification as necessary and further information about the project as it becomes available
  • If requested advise the Client on the competency of Designers and prospective Principal Contractors, including their health and safety provision
  • Cooperate with project Designers
  • Ensure as far as reasonably practicable that Designers comply with their duties
  • Ensure Designers continue to cooperate through all stages of the project
  • Compile the Pre-construction information
  • Initiate preparation of the project Health and Safety File and ensure it is maintained and updated throughout the course of the construction work
  • If requested advise the Client on selection of Principal Contractor
  • If requested advise the Client on the adequacy of the Principal Contractor’s Health and Safety Plan
  • Handover the project Health and Safety File to the Client at the end of the project

Principal Contractor’s Duties

The Principal Contractor may be D. Russell Electrical Services Ltd., however in most cases it will be a specialist construction or engineering contractor.

If D. Russell Electrical Services Ltd.fulfils this role, the employee(s) responsible for managing the work must have received appropriate training and their role must be specified in writing, usually as part of the project specification.

  • Develop and implement the construction phase Health and Safety Plan based upon the Pre-construction information
  • Provide written Method Statements and Risk Assessments for all construction work prior to starting the work
  • Be reasonably satisfied of the competency of all contractors working on the project and that they have made adequate health and safety provisions. This can be done by asking for:
  • health and safety policies and procedures
  • health and safety performance e.g. accidents, HSE notices
  • qualifications and skills
  • selection procedures for subcontractors
  • risk assessments
  • method statements
  • records of health and safety training
  • Check method statements and risk assessments for all contractors working on the project.

Checks should be for adequacy in defining the way the job will be carried out, that all foreseeable hazards and risks have been identified and suitable control measures implemented.

Generic method statements and risk assessments that are not specific to the location and environment where the job will be undertaken must be treated with caution and questioned

  • Ensure that all contractors cooperate and coordinate activities, (in particular with respect to the Management of Health and Safety at Work Regulations and the Provision and Use of Work Equipment Regulations)
  • Ensure appropriate health and safety training is provided including site induction
  • Set up appropriate communication arrangements for health and safety between contractors on site
  • Make arrangements for discussing health and safety matters with all relevant people on site, including all workers employed on the construction site, other contractors, the Client, CDM Co- Ordinator and Designers
  • Allow only authorised people into the construction site.D. Russell Electrical Services Ltd.employees can only enter the site when authorised to do so by the Principal Contractor.
  • Display HSE notification form (F10) at the site
  • Monitor health and safety performance
  • Ensure any RIDDOR reportable accidents at the site are reported to the HSE
  • Maintain an Accident Book or equivalent accident records at the site
  • Pass information to the CDM Co- Ordinator for inclusion in the Health and Safety File

Sub Contractor’s Duties

The Principal Contractor appoints sub contractors who have been made aware of their duties under this and other D. Russell Electrical Services Ltd.EHS procedures.

  • Identify the hazards and risks of their work, assess the risks and tell the Principal Contractor how these risks will be controlled
  • Inform the Principal Contractor of any accidents, injuries or dangerous occurrences that occur on site
  • Provide the Principal Contractor with any information that is to be included in the Health and Safety File
  • Cooperate with the Principal Contractor and all other contractors
  • Comply with all site safety rules that are documented in the Health and Safety File
  • Follow all directions from the Principal Contractor that will enable them to comply with their duties under the CDM Regulations
  • Provide all relevant health and safety information to their employees
  • Do not allow any employee to work on the construction site unless provided with:

othe name of the CDM Co- Ordinator

othe name of the Principal Contractor

othe contents of the health and safety plan relating to work being carried out by employee

oD. Russell Electrical Services Ltd.contractor induction and has been signed off

  1. Procedurewhere D. Russell Electrical Services Ltd. is the Client

CDM Regulations Requirements

When you are sure that the project is notifiable under the CDM Regulationsthese are the steps that must be followed:

  • Appoint a CDM Coordinator
  • Appoint Project Designer(s)
  • Appoint a Principal Contractor

These appointments must be made in writing.

D. Russell Electrical Services Ltd.as the Client must ensure that all those appointed are competent to carry out their part of the work. This should be done by checking:

  • Experience
  • Qualifications
  • References

Commissioning and Handover

Commissioning and handover of a project can involve significant health and safety risks. These must be identified, assessed and adequately controlled. In some cases the commissioning and handover can be a separate CDM project that could also involve a new Principal Contractor.

The requirements of the CDM Regulations do not finish until the project is complete and handed over as an operational site to the Client.

Therefore all the duties of the specified persons listed above continue to apply in relation to this phase of the project.

Issues that must be considered are:

  • Health and safety of testing and commissioning / “snagging” work
  • Hazards due to concurrent activities on site
  • Approval of new method statements and risk assessments
  • New emergency procedures
  • Permit to Work requirements for high risk commissioning work
  • Identifying a commissioning phase project coordinator
  • Allowing sufficient time for commissioning or “snagging”
  • Managing new hazards introduced as part of a process or plant start up
  • Updates to the Health and Safety File must be supplied to the CDM Coordinator, particularly:
  • operating and maintenance manuals for installed plant and equipment
  • “drawings” of equipment as installed
  • fire protection system drawings
  • building layout drawings
  • records of commissioning tests

Project Review

At the end of a CDM project there must be a final project review that will involve the Client, Designers, Principal Contractor and CDM Coordinator. The depth to which this review will go depends on the complexity of the CDM project. In all cases the following issues must be considered

  • The relevance and appropriateness of the standards set in the Health and Safety Plan and how they could be improved
  • An assessment of the degree of compliance with health and safety standards and what remedial action should be taken
  • An identification of areas where health and safety standards were absent
  • Accident and incident data, with an analysis of immediate and root causes, trends and remedial action taken

The objective of the review is to ensure that the management of CDM projects is continually improved.

  1. Definitions

CDM: Construction, Design and Management Regulations

HSE: Health and Safety Executive

RIDDOR: Reporting of Injuries, Diseases and Dangerous Occurrences Regulations

“snagging”: rectifying faults during the commissioning of a new structure or installation

What is construction work?
  • Any building, civil engineering or engineering construction work (this can include maintenance work).
  • All demolition and dismantling of structures.

The CDM Regulations apply to all construction work at all timesbut not all construction work is notifiable to the HSE

Construction work is notifiable to the HSE when the construction phase of the project:

  • Will be longer than 30 days or
  • Will involve more than 500 person days of construction work.
Pre-construction information

Clients must provide designers and contractors who may be bidding for the work (or who they intend to engage), with the project-specific health and safety information needed to identify hazards and risks associated with the design and construction work.

The Pre-construction information should be sufficient to ensure that significant risks during the work can be anticipated and planned for. It should concentrate on those issues that designers and contractors could not reasonably be expected to anticipate or identify, and not on obvious hazards such as the likelihood that the project would involve work at height.

CDM Co-ordinators will normally advise the client as to what is needed and arrange for relevant information to be given to designers and contractors

Construction Health and Safety Plan:

The Principal Contractor takes the Pre-construction information and uses it as the basis for development of the Construction Phase Health and safety Plan..

The Construction Health and Safety Plan should include:

  • arrangements submitted by individual contractors
  • arrangements for compliance with duties of the Principal Contractor
  • detailed arrangements for monitoring compliance with health and safety law
  • arrangements for assessing competence of sub-contractors
  • can be updated in the light of experience and information from contractors
Health and Safety File:

The health and safety file is a permanent record containing information about the particulars and arrangements relating to the design methods, materials used, maintenance and other information relating to the construction and installation. In practice the Health and Safety file is a manual to alert those responsible for the structure, after construction, on matters that may present health and safety issues throughout the lifetime and future demolition of the construction.

  1. Additional Applicable Documentation

EHS/204L2 Accident, Incident and Hazard Reporting and Investigation

L3 Control of Contractors

L3 Working at Heights

L3 Electrical Safety

L3 Work Permit Procedure

L3 Initiating and Executing Engineering Change Projects

L3 Engineering and Change Management

L4 Registry of Requirements

L4 Declaration of a CDM Project

L4 Checklist for Health and Safety Plan

Managing Health and Safety in Construction, HSE, Guidance, HSG224. Ref 1

A Guide to Managing Health and Safety in Construction, HSE. ISBN 0717607550. Ref 2

Document No: HSP 001

Prepared By: HSE SolutionsPage 1 of 9