Instructions for Submitting Packets to DRMAC
(Dean’s Residency Manpower Advisory Committee)
Any request to start a new program, close an existing program, increase or decrease the number of trainees, or alter any administrative structure must be approved by the Graduate Medical Education Committee (GMEC). The Dean’s Residency Manpower Advisory Committee (DRMAC), a subcommittee of the full GMEC, reviews all applications and makes a recommentation to the GMEC.
The members of DRMAC generally meet the fourth Tuesday of every month. November and December may require a different date, or combined meeting. If nothing is booked on an agenda one week out, the group reserves the right to cancel a meeting. The decision of DRMAC is presented at the next GMEC (normally three weeks out). All funding approvals must be obtained before the item will be placed on a GMEC agenda.
Requests will be booked on an agenda on a first come/first serve basis, after a completed packet is returned. Incomplete packets will not be given a spot on an agenda. Please be advised it may be several months before an agenda has an open spot. If a program does not arrive for their assigned time slot, they will go to the bottom of the list to be rescheduled.
It is the responsibility of the program to ensure that they are allowing enough time for requested changes, particulularly for new programs or curricular changes. These types of requests, which will require approvals outside of the Institution, should be submitted 10 – 12 months prior to the deadline date.
DRMAC approval is not guaranteed – requests may be tabled for more information, or declined.
If approved, approval is in effect for the academic year obtained (or as determined by DRMAC). If the change requested is not activated in that year, then the program must come before the group again.
There are seven (7) prepared templates:
*Increase in Size (ACGME or TMB Program)
*Decrease in Size (ACGME or TMB Program)
*Change in Training Venues (ACGME or TMB Program)
*Long Term Outside Rotator (ACGME or TMB Program)
*Program Closure (ACGME or TMB Program)
*New ACGME Resident/Fellowship
*New TMB Fellowship
Required materials for submission includes:
*Appropriate Template
*Last LON with citations/responses for last three (3.0) years
*Financial status – how will program fund the request (please be advised financial changes required 18 months minimum to process)
*If the change affects any other service, or any other BCM educational mission, letters of suport must be obtained from all other areas
*Excel spreadsheet of required (or common) procedures/diagnoses
*Financial Routing Form – programs must complete the top portion, obtaining all departmental signatures. The GME Office will complete the remainder of the form, obtaining all affiliate approvals.
Please submit as two electronic files – one Financial Routing Form and all other documents scanned in as one file – to: