Liverpool School of Tropical Medicine in Malawi

Assistant Accountant

Liverpool School of Tropical Medicine in Malawi

LSTM in Malawi

To reduce the burden of sickness and mortality in disease endemic countries through the delivery of effective interventions which improve human health and are relevant to the poorest communities.

LOCATION:Lilongwe but with travel within Malawi

DESCRIPTION OF DUTIES:

This role reports to and supports the LSTM in Malawi Financial Accountant to ensure that robust management systems, processes and Standard Operating Procedures are followed across the LSTM Malawi office (financial, programme and office management).

Key Responsibilities:-

1. Maintenance and update of project expenditure analysis reports summarised against budget.

1. Ensure that workshop funds are liquidated on a timely basis and that all necessary expenditure returns are verified.

1. Post financial data into the office’s financial software package (Quickbooks is the current provider).

1. Perform key control account reconciliations including monthly bank reconciliations to an agreed reporting timetable.

1. Maintain the petty cash imprest system.

1. Ensure payments to suppliers are made in adherence to office policies and guidelines.

1. Act as point of contact and resolver ofpurchase invoice related queries.

1. Timely remittance of PAYE and other taxes.

1. Respond to financial queries in relation to research project finances and donor funds.

1. Responsible for the administration, filing and labelling of forms and vouchers processed and/or originated by the finance department in line with office policies and guidelines.

1. Assist in project financial reporting and project budgetary monitoring and control by reporting to management on any significant variances.

1. Provide assistance as required in respect of external and internal audit assignments.

1. Carry out such other duties reasonably consistent with the foregoing as may be required.

PERSON SPECIFICATION

Assistant Accountant

Criteria / Competencies / Essential / Desirable / Assessment
Education & Training / Accounting qualification: the minimum requirement is a diploma in accountancy
Evidence of continued Professional Development
Fluency in spoken and written English and Chichewa / E
E
E / Application Form/CV
Experience / Proven, extensive work experience in an NGO or related sector.
Experience of liaising with or working in an audit office would be beneficial to the role. / D
D / Application Form, Assessment and Interview
Skills & Abilities / Proven administrative skills and the ability to effectively prioritise workload and meet deadlines
Flexibility and willingness to adapt to change
Highly numerate and IT literate
Demonstrate teambuilding skills
Well-developed organisational, written and verbal communication skills and able to liaise with colleagues and external parties in a professional manner
Accurate attention to detail
Ability to multitask / E
E
E
E
E
E
E / Assessment and Interview
Knowledge / Working knowledge of MS Office software applications with proficiency in Word and Excel
Experience of operating computerised accounting systems
Experience of working with the office’s nominated accounting package (Quickbooks) / E
E
D / Assessment and Interview
Special Aptitudes / Initiative & self-motivation
Ability to work quickly and accurately under pressure to meet deadlines
Sensitivity to a variety of cultures / E
E
E / Assessment and Interview
Circumstances

Signed: ______

Date: ______

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