Chicago Chapter of IFMA
Board of Directors
Meeting Minutes of February 5, 2013
MEETING DATE:Tuesday, February 5, 2013 @
Levenfeld Pearlstein, 2 North LaSalle; Suite 1300,,Chicago IL 60602 (Kevin Corrigan’s office) / Chapter Planning Goals:
1) ENHANCE & ELEVATE the Quality of Education Offerings;
2) ENERGIZE & EMPOWER IFMA Members;
3) EXPOSE IFMA to the Business Community & EXPAND its Reach.
These Goals will be reviewed monthly in order to keep the Board on task.
Reminder: All committees to follow the meeting minute’s template. A copy of all meeting minutes to be filed with the administrator’s office. / NEXT MEETING:
Tuesday, March 5, 2013 @
Locke Lord LLP, 111 S. Wacker Drive; Chicago IL 60606 (Nicole Satterly’s office)
CONTACT INFORMATION
BOARD MEMBER: / COMPANY: / E-MAIL ADDRESS: / PHONE NUMBER:
Gretchen McGinn / McGinn Premier Services / / 312.735.2902
X / Jerry DiCola, CFM / Brinks, Hofer, Gilson & Lione / / 312.321.4724
Christina Pagnusat / Midwest Energy Efficiency Alliance / / 312.784.7243
X / Kevin Corrigan, CFM / Levenfeld Pearlstein / / 312.476.7543
X / Russ Benson / Food for Thought / / 847.345.5250
X / Drew Bishop / milliCare by Floor Innovations / / 312.550.9899
X / Debbie Breclaw / 1st & Fresh Catering / / 312.701.0890
X / Pamela Coan / GRM Information Management Service / / 312.226.8100 x 207
Bill Cowan / / 312-203-5398
X / Geoff DeLucca / Food for Thought / / 847.982.2608
X / Mark Guzzino / Rentacrate LLC / / 847.233.9944
Mike Joyce / 3MD Relocation Services / / 708.681.2000
X / Janet Lougee / Wight & Company / / 312.261.5707
Nancy Miller / American College of Healthcare Executives / / 312.424.9345
X / Linda Murdix / Greeley and Hansen / / 312.578.2407
X / Mark Radtke / ProCure Proton Therapy Center / / 630.669.9912
X / Nicole Satterly / Locke Lord LLP / / 312.443.0426
Lauren Taylor / Antron / / 312.613.0584
X / Christian Swiencki / Rightsize Facility Performance / / 312-698-4368
X / Liz Vonesh / / 312.915.9271
X / Michelle Fowler / Glatz Management Services / / 312.236.1000
Guests: / Committee:
X / Lisa Lattuca / Thomas Interior Systems / / Communications
ISSUE# / DESCRIPTION / CHAMPION / STATUS /
Call To Order
02-01 / Welcome
Meeting was called to order at 11:40 a.m. by Jerry DiCola in Gretchen’s absence.
02-02 / Minutes
Debbie Breclaw made a motion to approve the January 5, 2013 meeting minutes as presented; Liz Vonesh second the motion. All approved. / All / Closed
02-03 / Treasurer’s Report
Jerry reported on behalf of Christina Pagnusat that the checking account currently has a balance of $29,324.43; NIU savings balance is $1,630.16; and the savings balance is $61,296.13
Jerry confirmed that the official bookkeeping responsibilities to Glatz Management Services will take place February 2013. Future financial reports will be produced by GMS. / Pagnusat / Closed
02-04 / President’s Report
Jerry welcomed to the meeting Lisa Lattuca, volunteer of the Communications Committee.
Jerry also welcomed Christian Swiencki as co-chair of the Program Development & Education committee and added that Tim Farmer will be joining soon as a committee volunteer.
Bundling Update
The bundling email announcement has gone out. Admin has not received any questions – except from prospects ready to join. Pam has been fielding a few questions from the prospective members.
Executive Board Nominations
Kevin reported that officer elections need to be completed in the next few months and elected officers will be announced at the July annual meeting. Nominations will be accepted for Treasurer and Vice President. All executive board nominations should be sent to Kevin. Kevin will announce the open floor nominations at the next member meeting in February.
Next steps include creating a nominating committee, sending out the election slate, etc. / DiCola
DiCola
Corrigan / Closed
Ongoing
Open
Old Business
02-05 / None
Associates
02-06 / Golf Outing
Deb Breclaw reported they are working on the golf outing. A Save the Date eblast has gone out. Outing is scheduled for May 16, 2013 with a tee off time of 10:00am. Current plans include lunch at halfway house, a drink coupon, and a after golf two-hour reception to include appetizers & cocktails. Expected reception time is 2:30pm-4:30pm.
Cost for golf is $77.00. Two hour bar reception is about $50.00 per person. Other option is an on-consumption price. Deb and committee will work with Harborside and get pricing details confirmed.
Deb stated that Nicole and Lauren have been helping them with sponsorship options.
Discussion about including fundraising for our charity partner, Almost Home Kids, at the golf outing was started by Kevin Corrigan.
Deb would like board approval to support AHK during the golf outing. Ideas discussed to support a fundraising effort included increasing the registration fee by $10 or raise money through fundraising such as mulligan coupons, cigar sales, raffle tickets, split-the pot, etc. Mark Guzzino will ask AHK if they are looking for cash or goods before we make the decision.
Jerry commented that any fundraising efforts could also support the NIU Scholarship fund.
Jerry would like the executive board to see the budget report before making a final decision.
Deb made a motion for her and Mark to work on fundraising and sponsorship opportunities to assist AHK and NIU. Kevin Corrigan approved the motion and Linda Murdix seconded.
Associate Reception
Deb presented an idea to host an associates networking reception to specifically talk about sponsorship opportunities (for the golf outing and overall medal sponsors). Thursday, February 28 is the prospective date. This would be a social gathering to enlighten associate members and hopefully get a golf sponsorship commitment.
An eblast invite will be sent once the venue and price are determined. / Breclaw/Joyce
Breclaw / Open
Open
Membership
02-07 / Liz Vonesh reported that membership is currently at 336. January had 8 new members and 1 dropped member.
Liz presented an idea to get Groupon involved to help promote the membership bundling concept and to promote dropped members to re-join the Chapter. Kevin commented that IFMA National would have to be involved in the decision making and final approval.
Jerry suggested that instead of using Groupon to offer a discount, we could use IFMA National’s ‘please come back’ marketing letter and offer our own discount to dropped members (anyone from our prospect mailing list). That way we don’t have to go through Groupon and incur fees and we will target our specific group – those that have either dropped or have attended an IFMA event in the past. Michelle commented that the current prospect list in the chapter database is currently 1,200+.
All liked the discount idea to get former members to re-join. Liz will work with Amy Campbell to get expired member data and see if this concept could work.
Liz shared that they have a new committee volunteer: Jean Ann Smith.
Pamela Coan reported that she has been regularly calling new member prospects that are forwarded to her from the admin office. / Vonesh/Coan / Open
Career Services
02-08 / Brainy Bites
Linda Murdix reported the February 27 Brainy Bite is all set. The June 26th Brainy Bite “The High Cost of Career Obsolescence” will be presented by Joe Carroll of IST.
Linda shared information about a prospective speaker that she received from Gretchen. Linda shared the info about the speaker, John Borbi, since he has an interesting criminal background and would like input from the board about pursuing this lead. The presentation title is “The Dark Side of Success and she would suggest he would be a 2014 speaker. Jerry suggested this speaker be used as a program speaker for this year instead of a career services brainy bite. Jerry and Linda will further.
Job Target - Website
Linda called the FM recruiters to confirm they should still be listed on our website. A few were deleted/changed – the website is now current. The Job Target page still leads to our old website page. Job Target offered over a year ago that they would make a one-time change for free. Drew has a mock up that they can use to get this moving. Champions on this task will be Linda and Drew with assistance from Liz. Jerry would like progress to be made on this by next Board meeting. / Murdix/Cowan
Murdix/DiCola
Murdix/Bishop / Closed
Open
Community Service
02-09 / Mark Guzzino reported the eblast and registration landing page are done. Due to Diversey River Bowl’s schedule, the event will be held 3:30pm-6:30pm.
No early bird registration fee – fee is set at $100.00 per bowler. This fee includes afood buffet, lane and shoe rental. Diversey River Bowl venue cost is less than 10Pin so the committee will look into offering drink coupons to bowlers.
The website link for registration looks great – can easily see donation levels at a glance.
The committee will be hosting a Silent Auction and a Raffle at the event and are looking for donations - please spread the word.
Kevin inquired about if we are encouraging others (i.e., non-bowlers) to donate. Mark informed the group that the registration landing page has a ‘sponsor a bowler’ link. Friends, colleagues can make a donation with a credit card. Check/cash donations from co-workers, family, friends, etc. will also be accepted at the event (bring anything collected on event day).
The Top 3 Fundraisers will receive a prize.
Jerry requested that an event budget report be shared with the executive board before the next board meeting. / Guzzino/De Lucca / Open
Sustainability
02-10 / Janet reported the ongoing Energy Star Challenge is happening – Jerry and Kevin commented that this challenge is best suited for NI Chapter members. It is really not applicable for Chicago members (owner vs. tenants).
National has moved into their new headquarters. There are 242 sustainable professionals. Jerry commented that the Chicago Chapter SFP’s are Dave King and Pat Moonier. National would like a chapter champion assigned – Kevin is interested but would like more information and will try to participate in the February 28th National webinar.
Facility Fusion is in April – National is looking for kiosk help. If interested, contact Janet.
Janet stated the Committee did not meet last month but will be meeting in February. She is looking to plan a Corenet/IFMA April 30th event with a panel discussion, LEED as the general topic and a tour of the facility at 2229 S. Halsted. The facility would be the venue but the committee has concerns about location logistics.
Jerry commented that April 4th is the tour of YMCA so we may want to move this date to May, June or July. July 24 might work as this is the educational career services date and it can be tied together. / Lougee
Lougee / Closed
Open
Communications
02-11 / Drew would like all committee co-chairs to look at their webpages. Report any requested changes/updates to Drew before next board meeting.
Next few meetings will be videotaped. Jerry suggested that the admin office should handle that responsibility. All agreed.
Drew reported they he talked with sponsorship and they will begin a featured “sponsor of the month”. This will be presented on the website and he will communicate on how this will be handled.
Mark Radtke reported that the Member Directory updates have been on ‘hold’ for a bit but he and Lisa will focus on it in the near future. NI categories have been accessed but their list is a bit extensive. It will need to be amended to fit our needs.
Drew announced that STAR Chapter is offering a limited time offer to redesign our website. It provides full functionality for iphones, ipads, etc. so it may be worth it. Price range is from $299-$399 for STAR to upgrade us. By next board meeting, a proposal, price and timeframe for STAR to upgrade us will be presented.
Kevin suggested they take a look at their budget to see if upgrades were included for 2013. A formal request to the Board to move forward with this expenditure will be presented at next meeting. / Bishop/Radtke
Bishop
Radtke
Bishop / Closed
Open
Open
Open
Sponsorship
02-12 / Golf outing sponsorship form is ready to go – just needs executive board approval. Nicole would like a clear explanation of each sponsor choice to be able to respond to queries– Deb will meet with her.
They will begin to solicit for New Member reception and Bowl-a-thon sponsors. They are trying for event sponsors for the bowl-a-thon but haven’t had luck in the past. They need to meet with Mark and Geoff to determine what the sponsorship would include (lanes, signage, etc.) before they can solicit. / Satterly/Taylor
Satterly/Taylor / Closed
Open
Program Development & Education
02-13 / Christian Swiencki reported the February 21st program is all set and the 2013 programs are currently scheduled – but may have a few minor changes. Jerry added that several 2014 programs have been scheduled as well. / DiCola/Swiencki / Open
Volunteer Director
02-14 / Kevin will work on the ‘one-time volunteer’ names. He has recently placed members with sponsorship, professional development, membership, and just today with sustainability. / Corrigan / Ongoing
Hospitality
02-15 / No report. / Benson/Miller
New Business
02-16 / Petterinos
Jerry DiCola informed the board that he has looked into the idea of hosting the monthly programs and the same venue. He stated that a dedicated location for monthly programs seems to work for other associations. Petterinos at 150 N. Dearborn has a conference room in the lower level that holds 40-120 persons. The initial contract states the cost would be approximately $35-$36 per person. This price includes AV equipment rental, tax, and gratuity. Jerry proposed that we consider Petterinos for a year of programs and see if that helps attendance.
Lisa Lattuca commented that a centrally located venue would be very helpful. Having the location on your calendar for each month is very beneficial for members/guests. The goal would be to start this in May 2013.
Jerry made a motion to consider Petterinos for one year as a trial. Mark Radtke seconded the motion. All agreed. Chris Glatz will handle the contract negotiations. An update will be provided before the next Board meeting.
Next Board Meeting – March 5, 2013
Nicole Satterly will host. / DiCola/Admin / Open
Jerry made a motion to adjourn. Kevin Corrigan seconded the motion. Meeting adjourned at 1:12 p.m.
Respectfully submitted,