JROTC Unit
Management System
(JUMS)
User Guide
28 July 2016
Summary of Changes
JUMS User Guide
This revision dated 28 July 2016
o Updates para 10-14, Enrollment Report Instructions
o Updates para 2-4, Instructions for Graduate Last Year’s Seniors
Other updates incorporated on 30 June 2016
o Updates the Award List with all Cadet awards authorized per CCR 145-2
o Eliminates the Manage List / Award Category List and the associated functions
o Updates Chapter 5, paragraph 5-1, Award Credits and Frequency of Awards
· On 1 July each year the award credits for all awards will reset to the default setting of zero credits.
· Individual unit award credit adjustments are independent of other units; adjustments will not affect other unit’s award lists
· As award credits are adjusted JUMS will display the following warning message, “Awards credits may be adjusted once per school year. Are you sure, you want to adjust this award's credit? Yes or No.
o Updates Chapter 5, adds paragraph 5-3, Assign, Change or Remove Cadet S1/Adjutant Positions
o Updates Chapter 5, paragraph 5-6, Link an Award to an Event
· Updates information on award credit requirements
o Updates Chapter 5, paragraph 5-7, Review and Print Award Orders
· Removed the delete function from the action column
· Removed the “Add New” button on the Award Orders page. This eliminates the award orders queue – when created / saved all award orders are finalized and posted to the Award Orders table
· Updated verbiage on Cadet Award Orders
o Updates Chapter 7 – Creating and Managing Unit Events
· Deletes the Manage Lists / Event Name List and associated functions. Creating an event name functions have been removed from JUMS
· Allows events to be set-up for past / present / future dates
· Allows events to be deleted in their entirety without deleting awards and/or Cadets
· Adds new functions to Manage Unit Events – Export Cadet Event Roster and Finalize Event. Adds new functions to streamline deleting multiple or all Cadets from events.
· Adds paragraph 7-4, Finalize an Event
· Adds paragraph 7-5, Edit or Delete and Event – Events may be deleted with awards and/or Cadets attached
· Updates paragraphs 7-1, 7-2, 7-3, 7-6, and 7-7
o Updates Chapter 10, paragraph 10-1, Cadet Reports
· Added a new Cadet Report, Award Credit Detail
· Added a new Cadet Report, Awards on Uniform
Table of Contents
Chapter 1 - Logging Into JUMS and Password Reset 7
1-1 Logging into JUMS 7
1-2 Changing Your Password after It Has Been Reset 8
Chapter 2 - School Year Set-up and Management 9
2-1 Overview of Annual School Year Set-up Requirements 9
2-2 Review and Update Information about the School 9
2-3 Review and Update Information about the Unit 10
2-4 Graduate Last Year’s Seniors 10
2-5 Assign Next School Grade, LET Level, and Class Period 12
Chapter 3 - Cadet Information - Adding, Searching, Editing Cadet Information, Create Cadet Roles, Manage Cadet Passwords, Create and Assign Cadet Positions 14
3-1 Add a New Cadet 14
3-2 Import New Cadets from a File into JUMS 15
3-3 Enter Cadet Information into the Cadet Import File Template 15
3-4 Import Cadet Information from the Cadet Import File Template into JUMS 16
3-5 Advanced Searches 17
3-6 View or Edit a Cadet or Group of Cadets Data in the Cadet Detail Screen 18
3-7 Create or Change Cadet Logins and Passwords 19
3-8 Create Multiple Roles for a Cadet 20
3-9 Create Cadet Positions 20
3-10 Assign, Change or Remove Cadet Positions 21
3-11 Input Cadet Senior Graduation Plans 21
Chapter 4 - Cadet Promotions, Demotions 23
4-1 Promote an Individual Cadet 23
4-2 Promote a Group of Cadets Using Cadet Batch Actions 24
4-3 Rescind a Cadet or Group of Cadets Promotion 25
4-4 Demote a Cadet 25
4-5 Review and Print Cadet Promotion/Demotion Orders 26
Chapter 5 - Cadet Awards 28
5-1 Award Credits and Frequency of Awards 28
5-2 Naming “Optional by SAI” Awards and Shoulder Cords 29
5-3 Assign, Change or Remove Cadet S1/Adjutant Positions 31
5-4 Award an Individual Cadet an Award 31
5-5 Batch Action an Award to a Group of Cadets 33
5-6 Link an Award to an Event 34
5-7 Review and Print Award Orders 35
Chapter 6 - Creating and Managing Cadet Teams 37
6-1 Create a New Cadet Team Name 37
6-2 Add a Cadet to a Team 37
6-3 Batch Action Add Cadets to a Team 38
6-4 View Cadet Team List on the Search/Add Cadets Page 39
Chapter 7 – Creating and Managing Unit Events 40
7-1 Create a New Event 40
7-2 Link an Award to an Event 40
7-3 Link Cadets to an Event 41
7-4 Finalize an Event 43
7-5 Edit or Delete an Event 44
7-6 Create a Service Learning Event 45
7-7 Create a Cadet Formal Event 47
Chapter 8 - Cadet Batch Actions 51
8-1 Cadet Batch Actions 51
Chapter 9 - Unit Supply Management 52
9-1 Adjust the Clothing Shelf Inventory 52
9-2 Manually Add an Clothing Inventory Item 52
9-3 Create a Cadet Clothing Bag 53
9-4 Add a Clothing Bag to the Unit Shelf Inventory 54
9-5 Batch Action Issue a Clothing Bag to Cadets 54
9-6 Batch Action Issue Instructional Materials to Cadets 55
9-7 Issue Cadets Clothing 56
9-8 Create the Cadet Clothing or Instructional Materials Hand Receipt 56
9-9 Consolidating NSN Numbers 57
9-10 Make Items Unserviceable 58
9-11 Survey Unserviceable Items 58
9-12 Add a Purchase into the GPC Description List 59
9-13 Add a Supplier into the GPC Supplier List 59
Chapter 10 - Reports 60
10-1 Cadet Reports 61
10-2 Create a Master Cadet Roster by LET Level 62
10-3 Cadet: Awards & Events Reports 63
10-4 Print and/or View Cadet Challenge Score Sheets 63
10-5 Create Cadet File Labels 64
10-6 Print and/or View a Specific Cadet Team List 66
10-7 Clothing Reports 67
10-8 Clothing: Cadet Reports 67
10-9 Annual Clothing Wall to Wall Inventory Report 68
10-10 Annual IM Wall to Wall Inventory Report 69
10-11 School Unit Information Report 69
10-12 Unit Statistic Report 70
10-13 Submitted History Report 70
10-14 Enrollment Report 70
10-15 Mid-Year Enrollment Report - Block Schedule Schools 71
10-16 Create a GPC Report 72
10-17 Create a Program Assessment Rating Tool or P.A.R.T. Report 74
10-18 Create Unit Intentions of Graduates Report 75
10-19 Create a Unit Report 77
10-20 Create a Management Control Report 79
Appendix A - Unit Report Information/Help and Points by Categories - Event Types 80
Appendix B - Cadet Access Matrix for JUMS by Cadet Role 87
Appendix C - JROTC Awards and Award Criteria 90
Chapter 1 - Logging Into JUMS and Password Reset
1-1 Logging into JUMS
From the JROTC home page, enter with your User ID and Password; once you have finished, click the Login button.
a. From the right hand menu, select the Automation Link and then select the Web-Based JUMS 4.0 link
b. Under the heading “The Web-Based JUMS is Active Now” select the link: https://jums.usarmyjrotc.com
c. Once you are at the JUMS Login Page, you can add this page to “Favorites” for ease of login later.
d. Login as either a Cadet or Instructor
e. There are two ways to login to JUMS: the first way is the “Google login.” For this login, you need to enter your FULL email address including the @usarmyjrotc.com and then enter your password. The second way is the “JROTC login.” For this login, type your User Name in your email address WITHOUT the @usarmyjrotc.com, and then enter your password.
f. Click the Sign-In button. If you are having any login issues, verify which type of login you are using before continuing.
Google Login Page
JROTC Login Page
1-2 Changing Your Password after It Has Been Reset
NOTE: JROTC Instructor accounts are set-up and managed by the instructors’ assigned brigade S6. New accounts and all requests for password resets MUST be submitted through the brigade JROTC staff to the assigned brigade S6. Please DO NOT email or call the JUMS Help Desk for assistance with your password.
a. Once an Instructor’s password has been reset in JCIMS, follow these steps to change the password.
b. Go to www.google.com. The user’s login will be in the upper right corner.
c. Click the pull down arrow at the end of the login and click the Account link.
d. Click Security under the account on the left side of the screen.
e. Click Change Password.
f. Enter the current password and enter the new password twice; then click Change Password.
Chapter 2 - School Year Set-up and Management
2-1 Overview of Annual School Year Set-up Requirements
a. The JUMS school year is 1 July – 30 June annually. The JUMS school year resets on 1 July each year. The school year set-up MUST be completed each year, after 1 July for the new school year. On 1 July when JUMS resets for the new school year, the JUMS Home page will display the required School Year Set-up wizard. Users will not have full function of the JUMS menus until the school year set-up items are completed per the instructions below.
b. The JUMS School Year Set-up steps must be completed in order as listed on the Set-up Wizard.
2-2 Review and Update Information about the School
NOTE: The school name, business address, phone number, Superintendent, Principal names, and other school information reflected in BOLD in JUMS cannot be changed in JUMS. Official school information is maintained and updated in JCIMS by the Instructor Management Division. The school information in JUMS is auto populated and updated from the information entered in JCIMS. To correct school information, superintendent or principals names in JUMS, submit a letter on school letterhead, signed by a school official with the correct information through your brigade JROTC staff, to the USACC, JROTC Directorate, Instructor Management Division. Letters may be emailed to Once Instructor Management Division updates the information in JCIMS, JUMS will update automatically.
a. From the JUMS homepage, in the School Year Set-up Wizard, click the green School hyperlink and enter data in all fields with an asterisk (*). You may also reach this page by going to the top menu bar, scroll to Manage Unit, and select School Information.
b. Select the school’s Title 1 eligibility from the drop-down menu.
c. If eligible, select if your school is 40% or more, or less than 40%.
d. Select the school’s program type from the grades drop-down menu.
e. Select the school’s GPA scale.
f. Enter the number of credits required for graduation.
g. Select the school’s graduation month.
h. Enter the dates for the student and Teacher Instructor first and last days.
i. Select the Class schedule from the drop-down menu, If the school uses a Flexible or Accelerated Block schedule, a Text box for the Second Semester Start Date will appear, make sure that these fields are filled in.
j. Click Save at the bottom of the screen when finished.
k. Click Home at the top left of the screen.
l. On the JUMS homepage, click the green Mark Complete hyperlink on the ‘Review and Update information about the School’ line.
2-3 Review and Update Information about the Unit
a. From the JUMS homepage, in the School Year Set-up Wizard, click the green Unit hyperlink (You can also reach this page by going to the top menu bar, scroll to Manage Unit and select Unit Information; enter data in all fields with an asterisk (*).
b. Enter the date of the unit’s last formal inspection; if this is a new program, enter the date the program began.
c. Select the military property specialist from the drop-down menu.
d. Select the marksmanship program the program uses.
e. Select the Senior Affiliation from the pull down list.
f. Select yes or no for the DAI/SAI budget.
g. Enter the school budget.
h. Select yes or no for drill area, indoor and outdoor target range.
i. Click Save at the bottom of the screen when finished.
j. Click Home at the top left of the screen.
k. On the JUMS homepage, click the green Mark Complete hyperlink on the ‘Review and Update information about the Unit’ line.
2-4 Graduate Last Year’s Seniors
Note: In order to graduate a Cadet you must indicate graduation plans in each Cadets record, and all issued items must be returned to inventory or you will not be able to complete this step. To complete the Intentions of Graduate requirement follow these steps:
a. From the JUMS homepage, click the green Graduate Last Year’s Seniors hyperlink and enter data in all fields with an asterisk (*).
b. The Cadet Batch Actions page will open, Adjacent to Selected Cadets click “Search.”
c. Under the search criteria, select “Grade 12” to search for all Cadets in that grade level, then click on the “Search” button at the bottom of the page.
d. A list of your senior Cadets will be returned, Review the list of Cadets; uncheck the box next to listed Cadets who are not graduating. Once you have deselected the Cadets not graduating, click the “Edit Selected in Group” button, this will open the selected Cadets’ information in a group for editing, under the Cadet information, page click on the Graduation link.
e. Under the graduation section, select the Cadet’s plans from the provided drop-down lists; once you have completed all the applicable fields, click the save button.
Note: If the Graduate Last Year’s Seniors hyperlink is no longer visible or available from the top menu bar select the Manage Cadets tab, from the drop down menu select Cadet Batch Actions. When the Cadet Batch Actions screen opens, click the blue Search link adjacent to Selected Cadets. Complete steps b – k below.
a. Click the Search button next to Selected Cadet; the Search Cadet Screen will appear.
b. Select “12” from Grade drop down menu then click Search.
c. Select students that, graduated last school year (make sure that you select only the 12th graders who actually graduated).