SPENCER COUNTY BOARD OF EDUCATION
REGULAR MONTHLY MEETING
7:00 p.m. Monday, November 23, 2009
SPENCER COUNTY ELEMENTARY CAFTERIA
Board Members Present:
1. Jeanie Stevens, Chair 2. Scott Travis, Vice Chair
3. Mary Ann Carden 4. Sandy Clevenger
5. Shannon Medley
Others Present: Superintendent Adams, Brett Beaverson, Norma Thurman, Vicki Goodlett, Diana Thomas, Jackie Risden-Smith, Chuck Abell, Karen Larimore, Ed Downs, Jocelyn Lyons, Beth Coke, Ruth Ann Sweazy, and others.
Order # 81
Call to Order
The meeting was called to order by Jeanie Stevens at 7:02 p.m. and the “Statement of Board Mission” was read.
Order # 82
Review and Adopt Agenda
A motion to strike Item 10B (Finance Corporation Minutes) from the amended agenda dated November 23, 2009 passed with a motion by Ms. Mary Ann Carden and a second by Ms. Shannon Medley.
Ms. Jeanie Stevens Yes
Mr. Scott Travis Yes
Ms. Mary Ann Carden Yes
Ms. Sandy Clevenger Yes
Ms. Shannon Medley Yes
Presentations
The Spencer County Elementary Percussion Club under the direction of Stephanie Puckett performed two songs.
Recognitions
· Spencer County Physical Therapy was recognized for their generous donations of SCHS Football Scoreboard, Free Sports Physicals, and Athletic Bags.
· Bland Baird was presented with the November “Going the Distance Award”.
Dialogue
· Gilbert Brown & Company - CPA gave their Auditor Report.
Results showed an overall clean audit with only minor infractions that are currently being addressed. Earlier in the year Redbook violations were discovered at Spencer County High School, but recommendations were met, and no other errors are expected.
· Special Education Report
Ms. Jackie Risden-Smith, Special Education Director, presented a PowerPoint showing steps being taken to increase achievement of students with disabilities.
Principals were on hand to answer questions and to report on the success of students released to regular ed classrooms.
Communication
Board Members
· Safe School Grant: Sandy Clevenger asked if the Board would be interested in pursing this grant, since the scores from last year were good. Superintendent Adams will place on the December Board Agenda.
· Scheduling of Gym and Other School Facilities
Mr. Scott Travis questioned how school facilities, such as school gyms, are scheduled.
· Traffic
Mr. Scott Travis questioned if it is possible for an additional person to be hired in maintenance with the intentions of also using this individual to help with traffic at Reasor and Hwy. 155. Mr. Scott Travis would like to revisit this in January if possible.
Citizens and Delegations
· No individuals signed to speak.
Staff and School Reports
· Academic Spotlight – Spencer County High School
Principal, Jocelyn Lyons recognized the SCHS Academic Team for their defeat over Oldham County! Ms. Lyons also reviewed Plan Test results along with Transition Indexes and the increased culture at SCHS.
· Academic Report – Ms. Norma Thurman
Assistant Superintendent, Norma Thurman, shared the SCMS Explore and SCHS Plan test results. SCMS met the benchmark in all areas, while SCHS went up in every area with the exception of science by a slight drop from 17.3 to 17.2.
· Superintendent’s Report
Superintendent Adams set December 10, 2009 at 6:00 p.m. as a Work Session to discuss CSIP and budgetary decisions with principals and Site Base Councils.
Other items on report:
o Grant Writer
o SCPS Student Achievement/Learning Walks
o Operations
§ Ms. Mary Ann Carden would like for the sound system at SCHS to be looked at again. It is not comparable to the sound system at SCMS. Brett will contact architect to look into the problem.
§ Ms. Mary Ann Carden is concerned about the light board at SCMS auditorium. Brett explained that the filters needed to be vacuumed and problem should now be corrected. He will check with the teacher to make sure there are no other concerns.
o Board Christmas Dinner (will take place in January)
Written Communication
The following items were reviewed but were not discussed.
· Girls Basketball Donation
· Open Records Request
· Attendance Month Three
· Bus Maintenance Report
· Building Maintenance Report
· SBDM Minutes
o SCES: 10/26/09
o TES: 10/26/09
o SCMS: 11/11/09
o SCHS: 10/29/09
Action with Discussion
Order # 83
KSBA Locally Approved Hours Request
A motion to approve 3 hours as locally approved KSBA Leadership Training Hours passed with a motion by Ms. Mary Ann Carden and a second by Mr. Scott Travis. A breakdown of the hours include:
March 23, 2009 Myron Thompson, KSBA Athletic Safety/Policies 1 ½ Hours
August 13, 2009 Vicki Goodlett Redbook Training 1 ½ Hours
Ms. Jeanie Stevens Yes
Mr. Scott Travis Yes
Ms. Mary Ann Carden Yes
Ms. Sandy Clevenger Yes
Ms. Shannon Medley Yes
Order # 84
Race to the Top Memo of Understanding
As the federal government works in conjunction with individual states to provide preliminary direction on accessing these funds, MOU (memo of understanding) will be required between the local LEA and the state in order to properly monitor the spending based on permissive initiatives. The signed MOU from the local LEA to the state may enhance the possibility of Kentucky being granted RTTT funds.
The recommendation to approve preliminary considerations to include authorized signatures from the BOE chair, Superintendent, and SCES President of a MOU between Spencer County Schools and KDE passed with a motion by Ms. Mary Ann Carden and a second by Ms. Shannon Medley.
Ms. Jeanie Stevens Yes
Mr. Scott Travis Yes
Ms. Mary Ann Carden Yes
Ms. Sandy Clevenger Yes
Ms. Shannon Medley Yes
Order # 85
Action by Consent
Action by Consent Items (as listed below) passed with a motion by Ms. Mary Ann Carden and a second by Ms. Sandy Clevenger.
Ms. Jeanie Stevens Yes
Mr. Scott Travis Yes
Ms. Mary Ann Carden Yes
Ms. Sandy Clevenger Yes
Ms. Shannon Medley Yes
a. Board Minutes: October 26, 2009 Regular Monthly Meeting
November 9, 2009 Land Acquisition Meeting
b. Orders of the Treasurer Reports
c. School Financial Reports
d. District and Food Service Reports
e. Acknowledge Monthly Report and District Employees, Termination, Resignations, and Retirement.
Taylorsville Elementary Spencer County High School
Tonya Herndon, IA Janet Coy, Special Education – LBD, Rank 1
Other
Diana Welch, Emergency Certified Substitute Teacher, Rank 4
Jeremy Tong, Emergency Certified Substitute Teacher, Rank 4
Anthony Bisig, Emergency Certified Substitute Teacher, Rank 4
Glacia Fagan, Emergency Certified Substitute Teacher, Rank 4
Heather Nethery, Emergency Certified Substitute Teacher, Rank 5
Kasey Goodlett, Certified Substitute Teacher, Rank 3
Lynn Martin, Certified Substitute Teacher, Rank 2
Robert Rogers, Substitute Bus Driver
Patricia Parker, Substitute Bus Driver
Susie Caldwell, Substitute Bus Driver
Dana Underwood, Substitute Classified
Resignations
Leveda Hayes, English Teacher (.5 position) HS, eff. 12/18/09
Retirements
Brenda Stone, Bus Driver, eff. 12/31/09
Doris Snow, Custodian, eff. 1/1/10
Suspension
Julie Smith, w/ pay 10/26/09 – 11/3/09
f. Invoices for Approval
o Chenoweth Law Office 10/31/09
g. Surplus items
Taylorsville Elementary: 6 VCR’s, 40 computer monitors, and 1 big speaker
h. Request to Add Vendor to Photography Bid
Add Belinda Sheeley Photography and VSN Photography as additional choices.
i. SCHS School Wide Fundraiser – Sport Memorabilia and Trade Show
Monthly trade shows as an alternative fundraiser for SCHS. Proceeds will come from concession sales and table fees.
j. Non Resident Contracts
k. SCMS Overnight Cheer Trip – Jamfest
l. Maternity Leave Request - Stacia Cox
m. Shop with a Cop
Calendar Committee
Ms. Shannon Medley volunteered to serve on the Calendar Committee.
Calendar of Dialogue Topics and Future Agenda Items
1. Bear Care Report – December
2. Safe School Grant – December
3. SBDM Meeting with Board – December 10, 2009 6:00 SCMS
4. Special Ed Consultant – December
5. Vocational School Report
6. Graduation Requirements
7. Board Christmas Party – January 4, 2010. No business to be discussed.
Order # 86
Motion to Make Agenda Part of the Official Board Minutes
A motion to make the agenda dated November 23, 2009 part of the minutes as if copied in the minutes verbatim was made by Ms. Sandy Clevenger and a second by Ms. Mary Ann Carden.
Ms. Jeanie Stevens Yes
Mr. Scott Travis Yes
Ms. Mary Ann Carden Yes
Ms. Sandy Clevenger Yes
Ms. Shannon Medley Yes
Order # 87
Executive Session
A motion to enter into Executive Session considering discussions of specific criteria as a result of site visits by the BOE could potentially affect the value of considered property, a motion to go into Executive Session per 61.810(b) deliberations on the future acquisition or sale of real property by a public agency and 61.810(f) possible disciplinary action passed with a motion by Mr. Scott Travis and Shannon Medley.
Ms. Jeanie Stevens Yes
Mr. Scott Travis Yes
Ms. Mary Ann Carden Yes
Ms. Sandy Clevenger Yes
Ms. Shannon Medley Yes
Order # 88
Reconvene to Open Meeting
A motion to reconvene back to the open meeting with no decisions being made in executive session passed with a motion by Ms. Sandy Clevenger and a second by Ms. Mary Ann Carden.
Ms. Jeanie Stevens Yes
Mr. Scott Travis Yes
Ms. Mary Ann Carden Yes
Ms. Sandy Clevenger Yes
Ms. Shannon Medley Yes
Order # 89
Adjourn Board Meeting
A motion to adjourn meeting at 10:57 p.m. passed with a motion by Mr. Scott Travis and a second by Ms. Sandy Clevenger.
Ms. Jeanie Stevens Yes
Mr. Scott Travis Yes
Ms. Mary Ann Carden Yes
Ms. Sandy Clevenger Yes
Ms. Shannon Medley Yes