Tender Notice No.9

at Serial No.3

Tender opening date: 16-05-2018

TENDER DOCUMENT

FOR

SUPPLY OF VARIOUS ELECTRONIC EQUIPMENTS

(SINGLE STAGE – ONE ENVELOPE BASIS)

ALLAMA IQBAL OPEN UNIVERSITY

PROCUREMENT & STORE SECTION

H-8, ISLAMABAD

M/s ______. Date:______.

TENDER SPECIFICATIONS FOR VARIOUS ELECTRONIC EQUIPMENTS

Sr.# / Name of Items/Description / Qty / Comply
Yes/No / Rates with GST each Unit (In figures) / Rates with GST each Unit (In words) / Total Amount
1 / Photocopier Machine (for RC Swat, RC Sukkur, Audit Deptt, IET, Faculty of Education & Physics Deptt).
Type: Desktop
Copy Per Minute (CPM): 40-45 CPM
Display: Touch Screen Panel
Copy Size: A3
Paper Capacity: 3-way paper feeding
Electronic Sorting Duplexer: Built-in
Duplex Automatic Doc. Feeder: Built-in
USB Direct Print: Built-in
Network Color Scanning: Yes
Network Printer/Scanner: Built in (with driver/installation)
Year of Manufacturing: Latest
Cost of toner: Valid for one year
TCO: Provide complete list of Consumable parts with price and life. / 06 Nos
2 / Photocopier Machine (for Procurement Section)
Type: Desktop
Copy Per Minute (CPM): 60 CPM
Display: Touch Screen Panel
Copy Size: A3
Electronic Sorting Duplexer: Built-in
SPDF: Built-in
USB Direct Print: Built-in
Paper Capacity: 3-way paper feeding
Network Printer/Scanner: Built in (with drivers/installation)
Network Color Scanning: Yes
RAM: 02-GB or higher
HDD:250-GB or higher
Processor: 1.2 GHz or higher
Year of Manufacturing: Latest
Cost of toner: Valid for one year
TCO: Provide complete list of consumable parts with price and life. / 01 No
Sr.# / Name of Items/Description / Qty / Comply
Yes/No / Rates with GST each Unit (In figures) / Rates with GST each Unit (In words) / Total Amount
3 / Multifunctional Printer RICHO Color Multifunction Printer Model MP C2004exSP (20CPM) SRA-3 (12X18 inches) or equivalent Size (for IET)
Specifications / Richo Heavy Duty Color Printer Model MP C2004exSP or equivalent
Printer Speed / 20 PPM
Duplex / Yes Stand
Paper Input Capacity / 2x550 Sheets & 100 Sheets bypass tray=1200 sheets
Reverse Auto Documents Feeder / 100 Originals capacity
Paper Size / SRA3(12x18 inches), A4, A5, A6, B4, B5, B6
Memory / 4G
Hard Disk Drive / 250GB
Resolution / 1200x1200 dpi
Warm up time / 7.2 Seconds
First output time / Full Color 7.6 sec & B/W 5.4 sec
Connectivity / SD slot, USB Host Interface, Ethernet 10 base-T, Ethernet 100 base-TX, Ethernet 1000 Base-T
Printer Language / PCL5e/c, PCL6(XL), PostScript3 Emulation, PDF Direct Emulation, Media Print (JPEG/TIFF)
Mobile printing capacity / Apple Air Print
Windows ® environments / Window ® Vista /7/8.1/10, Window ® Server 2008/2008R2/2012/2012R2
Mac OS environments / Macintosh OS X Native v.10.8 or later
Scanning Speed / 54 imp color /B/ via RADF
Bundled Drivers / Network TWAIN
Scan to / E-mail, SMB, FTP, URL
Optional Banner Sheet Tray Paper Feed up to 320x1260 mm (12x44 inches) to print poster and signage in house
/ 01 (No)
Sr.# / Name of Items/Description / Qty / Comply
Yes/No / Rates with GST each Unit (In figures) / Rates with GST each Unit (In words) / Total Amount
4 / Laptop HP Probook 450 G5 or equivalent (for DICT)
8th Generation Intel ® Core TM i5
8GB RAM DDR4, Storage, 1 – TB Hard Disk Display 15.6” with bag / 05 (Nos)
5 / LED (Samsung/TCL/Ecostar/Sony) (for DRS)
Flat Screen 49-inch with HDMI Cable 10m 4K and Wall Mounted Kit (with installation) / 08 (Nos)
6 / Dispenser Make: Haier with hot & cold facility (for Physics Deptt.) / 01 (No)
7 / LED 50” (Sony,Samsung,Orient, TCL) with wall mounted kit with installation and cables (with trolley) (for Physics Deptt.) / 01 (No)
8 / Fridge Make: Haier 12 Ft, HD-306 (HRF) Energy Saver or equivalent (for Physics Deptt.) / 01 (No)
9 / Microwave Oven Make: Haier or equiavlent (for Physics Deptt.)
42 Ltr. HMW-36100 or equivalent / 01 (No)
10 / Spiral Binding Machine Make: IBICO or equivalent (for Physics Deptt.) Unilex / 01 (No)
10 / Paper Shredder Machine (for Physics Deptt.)
Aurora Heavy Duty Series Paper Shredder AS1225CD – Black & White or equivalent
12 Sheets Cross Cut Shredder.
LED Display: Stand by/Overhead/Shredder
Manual reverse mode helps clear paper jams / 01 (No)
10 / Room Air Coolers BOSS Model:ECM7000 or equivalent (for Various Deptt.) / 11 (Nos)
* Grand Total:
*5% Security amount of Grand Total:
* Call Deposit No./Dated:
Please fill the columns of G. Total, 5% Security amount and call deposit No./Date which are mandatory to be furnished.

GENERAL ERMS AND CONDITIONS

1.  Bids are invited following the tendered specification, terms and conditions on single stage one envelope basis.

2.  The equipment including its components, etc. must carry at least one-year warranty for equipment with free service/repair (with parts/replacement). Tender along with earnest money (refundable) in the shape of Call Deposit only, equal to 5% amounting to Rs.______vide bank Draft No.______drawn in favour of Treasurer AIOU Islamabad of the total highest value Rs.______may be sent with the tender. The last date for the submission of the tender would be 16-05-2018 at 10:00 AM The tender would be opened on the same day at 10:30 AM in the presence of the bidders or their authorized representatives, who wish to be present.

3.  All equipment should be supplied through verifiable distribution channels.

4.  Supplier may not propose any kind of refurbished/Used/End of the life hardware equipments/components in their technical proposals.

5.  Rates must be quoted on prescribed performa against specifications while ambiguous, corrected with fluid and not initialed or overwritten would not be accepted.

6.  Rates quoted by cutting our specifications and giving rates upon self oriented specs would not be accepted.

7.  Tender will be accepted only with original tender documents duly filled, issued by AIOU. As such the tendered rates to be approved/accepted for Equipment should be valid for 90 days.

8.  Any firm involved in litigation with AIOU, is not eligible to participate in the tender and if applied their tender would be rejected without assigning any reason thereof.

9.  Equipment shall be supplied, within 30 days in case of local items and 90 days for import items.

10.  Incomplete/conditional tenders or those received without specified earnest money or received late would be rejected.

11.  The supply of the equipment will be carried out in accordance with the time schedule and in case of delay, penalty i.e. 2% of the total cost per week or part thereof, will be imposed which will be recovered from the earnest money or bill of the supplier. Maximum penalty will be 5% of total cost.

12.  No advance payment will be made as per Government Rules.

13.  Security equal to 5% (Five percent) of the gross amount of payment to supplier shall be retained by the University from the bill, which will be returned after satisfactory completion of one-year (or as required otherwise) comprehensive warranty period for equipment from the date of satisfactory inspection of all the equipment at AIOU Campus and in various regional offices.

14.  Government Taxes shall be deducted at source according to the rules.

15. The tender will be submitted in sealed cover on which “SUPPLY OF VARIOUS ELECTRONIC EQUIPMENTS” shall be boldly written.

16. The tender will have rejected if compliance status is not clarified on actual tender document issued.

17. The rates are to be quoted inclusive of cost of the equipment, other taxes, carriage, octroi loading, and verification.

18. Each bidder is allowed to mention only one offer against demanded item. In case of mentioning more than one offer, the bid will be rejected.

19. The rates are to be quoted on the original tender documents and the detail of the quoted equipment including brand, make, model, etc. must also be given. A separate sheet may be attached for details. Necessary brochures, leaflets etc. may also be attached with the tenders.

20. Any rejected equipment will be removed by the supplier at his own risk and cost during warranty period, the repairs / replacement not completed by the supplier within 7 days as per terms, will be carried out by AIOU or through open market out of the 05% security deposits.

21. The earnest money will be forfeited in case the tendered/supplier violates or fails to comply with any of the terms and conditions.

22. In case the firm fails to supply (whom purchase order served) whole or part of the ordered quantity according to the agreed schedule, the University reserves the right to arrange such supplies from the open market at the risk & cost of the supplier under reference for which a showcase notice would be served to supplier giving him cut of time for delivery failing which the proposed action would be exercised.

23. Only those companies/firms are eligible to participate having local office/technical representative in Rawalpindi/ Islamabad.

24.  Demonstration will be arranged by the vendor wherever necessary.

25.  The supplier must supply following documents with the tender in addition to above.

a.  Particular of the firm with official address, telephone no./telegraphic address, etc.

b.  Date since doing/functioning the business with copy of certificate of registration.

c.  Income tax department registration/national tax number.

d.  Sales tax registration no. with copy of sales tax registration certificate.

e.  If ever black listed by any Government of other/similar organization, give details.

f.  Any additional information the applicant may like to furnish in support of its credentials of personal soundness

g.  All suppliers for equipment must be either manufacturers or authorized dealers Certificate in case of Photocopier, Printer & Laptop (be enclosed).

26.  The firm will provide list of consumable items with price.

27.  Evaluation Criteria:-

Lowest evaluated responsive bidder will be selected on fulfillment of given specification and other conditions.

Certified that I/we have carefully read/examined and understood the terms and do hereby accept the above-mentioned terms and conditions.

Signature

Please affix rubber stamp of the Co.(Firm)

RECEIPT OF TENDER DOCUMENT FEE

Tender document issued in favour of M/s ______who has deposited the tender fee of Rs.1,000/- vide Bank Draft No.______Dated ______.

(Zahid Mehmood)

Assistant Treasurer (P)

Ph # 051-9250031,051-9057118

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