WebClock Coding

Reminders:

  1. Your bi-weekly time submission is due to your supervisor no later than 5:00pm on the Friday that ends the pay period.
  2. Supervisor approvals are due no later than 12:00pm (eastern) on the Monday that follows the pay period.
  3. Vacation days, personal days, and bonus days can only be taken in 4hr or 8hr increments.
  4. The “482” that precedes our department codes is NIFS company code with WorkSmart.

Left Side Menu:

Changing this code drives your pay rate. In general “WORK” is for hourly staff, “SALRY” is for salaried staff. See the examples on the next page for more ways to use the options in the left side menu.

CODE / What it’s used for
COORD / Will not be used by FM
COVER / Maybe used by coverage staff
DESK / Used by salaried staff who have a second rate for working front desk hours
GRPFT / Used by staff (hourly or salary) who have a second rate for teaching group fitness
HRBER / Used by hourly staff for bereavement days – currently not in use
HRBNS / Used by hourly staff for bonus day
HRDBL / Used by hourly staff for a double shift
HRHOL / Used by hourly staff for a holiday
HRJUR / Used by hourly staff for jury duty
HRLY / Will not be used by FM
HROT / Will not be used by FM
HRPTO / Used by hourly staff for personal days
HRVAC / Used by hourly staff for vacation days
MEMBR / Used by salaried staff who have a second rate working membership at NIFS
SABER / Used by salaried staff for bereavement days – currently not in use
SABNS / Used by salaried staff for bonus day
SAHOL / Used by salaried staff for holidays
SAJUR / Used by salaried staff for jury duty
SALRY / Used by all salaried staff for regular work
SAPTO / Used by salaried staff for personal days
SAVAC / Used by salaried staff for vacation days
TRAIN / Used by staff (hourly or salary) who have a second rate for personal training
WORK / Used by hourly staff for regular shifts
YOGA / Used by GFI’s who teach Yoga or other specialty class at a higher SECOND rate

Department:

Select the department that represents where your work took place. All FM client locations are listed. Selecting the right location helps to ensure that NIFS payroll dollars for that client go into the right place on the budget.

Position:

Select the position you worked for the shift. Each position code is identified with a descriptor next to it which should match your title or the shift you filled for that day. Selecting the right position code ensures that NIFS payroll dollars for that position match the budget for that position. Please note the following:

CODE / What it’s used for
Location Code + 10 / Manager (ex: B10010 = Lilly, Building 100 Manager)
Location Code + 11 / Assistant Manager, HFS, WP Coverage (ex: MMFC11 = Marquette HFS)
Location Code + 20 / Desk (ex: K30120 = Lilly K301 front desk)
Location Code + 26 / Group Fitness; fee-based classes (ex: WDEN26 = WP Denver Group Fitness)
Location Code + 60 / Personal Training (ex: BRFL60 = Britton Falls Personal Training)

WebClock Examples

Salaried Staff + Extra Work

BRFL Manager with 2hrs as MGR and 4hrs of personal training

Left Side / Hours / Department / Position
SALRY / 2 / 482BRF / BRFL10
TRAIN / 4 / 482BRF / BRFL60

Full time, salaried HFS at WCOL with 1 fee-based group fitness class and 1hr of personal training

Left Side / Hours / Department / Position
SALRY / 8 / 482COL / WCOL11
GRPFT / 1 / 482COL / WCOL26
TRAIN / 1 / 482COL / WCOL60

Coverage Staff

Indy salaried coverage HFS with split shift at WLYC (for the manager) and RNDC (for the HFS)

Left Side / Hours / Department / Position
SALRY / 4 / 482LYC / WLYC10
SALRY / 4 / 482RND / RNDC11

Hourly WLP coverage HFS with an 8hr shift at WMAS for the assistant manager, including a 1hr lunch

Left Side / Hours / Department / Position
WORK / 6:00am – 11:00pm / 482MAS / WMAS11
WORK / 12:00pm – 3:00pm / 482MAS / WMAS11

Hourly Staff

Hourly front desk attendant with a split shift at K301and LCFC

Left Side / Hours / Department / Position
WORK / 8:00am – 10:00am / 482301 / K30120
WORK / 2:00pm – 4:00pm / 482LCF / LCFC20

Hourly coverage HFS at WWDH for the manager with a 4hr shift

Left Side / Hours / Department / Position
WORK / 8:00am – 12:00pm / 483WDH / WWDH10

Paid Time Off (Hourly and Salaried Staff)

Full time, salaried manager with a split shift (4hrs traditional schedule, 4hrs personal day)

Left Side / Hours / Department / Position
SALRY / 4 / 482GRV / GRVS10
SAPTO / 4 / 482GRV / GRVS10