Our Ref: ADG(RV)
Subject:Monitoring various BIS labs related activities:
DG, during Video Conferencing with ROs from time to time has directed to initiate necessary steps to monitor all lab activities to bring efficiency not only in testing of samples but in the interest of overall product certification scheme. The various lab related issues discussed so far are stated below. You are requested to ensure that :
i)Status on the Intranet with respect to testing facilities of your lab is updated on regular basis and a certificate is issued by the Lab Head on 1st of every month by e-mail with scanned signature as per specimen enclosed. (Annex-1)
ii)As and when any testing facility is upgraded, the position on Intranet is also updated.
iii)Status with respect to acceptance or non-acceptance of samples due to any reason, is updated on the Intranet on every 1st , 11th & 21st of each month.
iv)The details of samples pending beyond 30 days are prepared by Sample Cell at CL and by RO/BO labs every month and sent to DDGL by 5th of every month. in the proforma as enclosed (Annex-2).
v)For monitoring of samples which are diverted either to BIS labs or outside labs, the information is sent by all BIS Labs to DDGL by 5th of every month in proforma enclosed (Annex-3).
vi)Details of five oldest pending samples in each section of lab are submitted by 5th of every month as per proforma already sent along vide our mail DDGL/01 dated 20 Dec 2005 and enclosed again (Annex – 4).
vii)The officer-in-charge of each lab section himself carries out at least one test on each day and reports to Head of the Lab.
viii)Applicant samples are monitored from the date of receipt of application till the date of grant of licence as per circular sent under reference ADG (RV)/Misc. dated 16 Dec 2005. The proforma in this regard has been slightly modified and is enclosed as Annex-5.
ix)In order to analyze the types of failures on products tested in BIS and outside laboratories, each BO consolidates the data in the proforma as enclosed (Annex-6) and sends the same to concerned DDGR, with a copy to ADGs, DDGM and DDGRs of other regions.
x)A prospective plan is prepared with respect to new testing facilities which need to be created in a particular lab, along with estimated budget as per proforma enclosed (Annex-7).
xi)For disposal of condemned equipment and other junk/scrap, a monthly plan is prepared for necessary monitoring of progress as per proforma enclosed (Annex-8).
(Rakesh Verma)
Additional Director General
DDGL
DDGM/DDGRs/All Lab Heads
cc.. : ADG (YPS)
ANNEXURE -1
This is to certify that status given on the BIS Intranet with respect to availability of test facilities of ------Lab, has been updated on ------(Date).
Signature :
Designation :
ANNEXURE - 2
Status of samples pending beyond 30 days
Name of the Lab :
Sl. No. / Lab code / IS No. / Product / Date of receipt / Reasonsfor pendency
beyond
30 days / Date by which report is expected to be released / Remarks
ANNEXURE – 3
Status of Samples diverted to BIS/Outside Labs
Name of the Lab :
Sl. No. / Sample Code / IS NO. /Name of the BO
/Product
/ Date of receipt / Reason for diversion / Date of diverting sample / Lab to which diverted / RemarksNote : --- (BO) to monitor status of samples since the report (s) will be sent directly to them.
ANNEXURE- 4
Status of 5 oldest Samples in BIS Labs
Name of the Lab :
Sl.No. / IS NO / Product / Date of receipt of sample in lab / Reason for pendancy / Likely date for issue of test report / RemarksANNEXURE-5
MONITORING APPLICANT SAMPLES TILL GRANT OF LICENCE
Name of BO:
Sl. NO. / Product & IS No. / Date of receipt of Appln. in BO / Date of registra-tion / Date of drawl of sample / Lab to which sent / Date of receipt of sample in Lab / Date of issue of test report / Date of receipt of report in BO / Date of grant of licence / Remarks
ANNEXURE – 6
Data of failure of samples
Name of the BO :
Sl. No. / Lab Code No. of the sample / IS No. /Product
/ Date of drawal of samples / Date of receipt of reports / Requirement in which failure (s) observed /Remarks
ANNEXURE - 7
UPGRADATION OF EXISTING/CREATION OF NEW TEST FACILITY
Name of the BO :
Sl. No.Sl. No.Sl.No.NO. / New Facility (N)
or
Upgradation of existing facility (U) / IS No. / Product / Equipment required / Estimated
Budget / Specifications prepared or nor / Tender documents prepared or not / Date by which order is likely to be placed / Date by which test facility is likely to be installed / Remarks
ANNEXURE - 8
DISPOSAL OF CONDEMNED EQUIPMENT/SCRAP
Name of the Lab :
Sl. No. / Details of condemned equipment/Scrap / Date of condemnation by the authorized committee / Date of disposal / Value / RemarksNote : This includes disposal of tested samples after de-shaping as per procedure.